X12 301 Confirmation (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Confirmation (Ocean) Transaction Set (301) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for an ocean carrier to confirm space, container, and equipment availability in response to the Reservation (Booking Request) (Ocean) Transaction Set (300); or to notify other parties such as terminal operators or other ocean carriers.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 301
- Confirmation (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Example: B1HLCU14549844**N~
Standard Carrier Alpha Code
- B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
Standard Carrier Alpha Code (HLCU)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
HL-internal Shipment number
Code identifying action on reservation or offering
- N
- New
- R
- Delete
- U
- Change
Space Confirmation
To specify confirmation information for space booking including numbers, dates, and load time
Example: Y340114000HLCU2013040220130430***1200SB~
Number assigned by the carrier for space reservation
- If space is available, all of the conditional data elements in segment Y3 are required. If the requested space is not available, Y301 is the booking number 'decline'.
HL-internal Shipment number
Standard Carrier Alpha Code
Standard Carrier Alpha Code (HLCU)
Date expressed as CCYYMMDD
- Y303 is the date of departure of the vessel.
Planned Departure_Date at Depot
Date expressed as CCYYMMDD
- Y304 is the estimated arrival date at the port of discharge.
Expiration_Date of advice
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- Y308 is the load time.
'1200' as dummy time when Y3:X0091 is populated
Code specifying the method or type of transportation for the shipment
- SB
- Shipper Agent
Shipper Agent / Merchant Haulage (Export)
- SC
- Shipper Agent (Truck)
Shipper Agent / Carriers Haulage (Export)
- SD
- Shipper Association
Shipper Association for IRT
Container Release
To transmit information relative to containers available for release
Example: Y414217407*MTR0111*4532~
Number assigned by the carrier for space reservation
- Y401 is used for the first booking number and Y402 for the last booking number in a range of numbers. If only one booking number is used, Y402 is omitted.
HL-internal Shipment number
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
- Y404 is the Standard Point Location Code (SPLC) of the container pick-up location.
MTR011
Number of shipping containers
Amount of units per Equipment Type Group
Code identifying equipment type
ISO Equipment Type Group
Code specifying extent of transportation service requested
Name
To identify a party by type of organization, name, and code
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Examples:
R4RD5301HOUSTON, TXUSBARBOU017~
R4LD5301HOUSTON, TXUSBARBOU003~
Code defining function performed at the port or terminal with respect to a shipment
- L
- Port of Loading (Operational)
(if available)
- P
- Dispatching Pool (Operational)
(always)
- R
- Place of Receipt (Contractual)
Code identifying type of location
- D
- Census Schedule D
- K
- Census Schedule K
Code which identifies a specific location
Census Schedule D/K - Code
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Location name
Code identifying the country
UN-Country code
Free-form field for terminal name
HL-internal Matchcode_Supplement
Detail
Assigned Number
To reference a line number in a transaction set
Example: LX*1~
Number assigned for differentiation within a transaction set
Equipment Details
To identify the equipment
Examples:
N7HLXU3720639***2232~
N7UNKN*0000001****2200~
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Prefix of unit (if known)
'UNKN' if unit number not known
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Number of unit (if known)
'0000001' if unit number not known
Code identifying equipment type
ISO Equipment Type Group
Equipment and Temperature
To relate equipment type and required temperatures
Example: W09CZ-6.6CE*****7010~
Code identifying type of equipment used for shipment
- CN
- Container
- CZ
- Refrigerated Container
(if temperature setting required)
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
Temperature setting
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Free-form text
- W0906 is used to describe the environment required within an ocean-type, refrigerated container when other than normal air is required.
Actual VENTILATION_OPEN value (if W09:X1122 = 'Z')
Code describing the setting on the air vents on ocean-type containers
- A
- Vent 25% Open
- B
- Vent 50% Open
- C
- Vent 75% Open
- D
- Vent 100% Open
- E
- Closed
- F
- Vent 10% Open
- Z
- Carrier to Set Based on Commodity Type
(if not 0,10,25,50,75,100)
Percent expressed as 0 to 100
- W0908 is the humidity percentage.
Humidity / Dehumidification in %
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Remarks
To transmit information in a free-form format for comment or special instruction
Examples:
K1CARBON DIOXYD IN PCT020~
K1OXYGEN IN PCT010~
K1NITROGEN IN PCT030~
K1SPECIAL-ATMOSPHERECONTROLLED ATMOSPHERE~
K1REMARKS1REMARKS2~
K1REMARKS3REMARKS4~
Free-form information
CARBON DIOXYD IN PCT (X0061[01])
OXYGEN IN PCT (X0061[01])
NITROGEN IN PCT (X0061[01])
corresponding value in % (X0061[02])
SPECIAL-ATMOSPHERE (X0061[01])
corresponding SPECIAL-ATMOSPHERE setting (X0061[02])
NON OPERATING REEFER (X0061[01])
(Unit)-Advice remarks (X0061[01])
(Unit)-Advice remarks (X0061[02])
Vessel Identification
To provide vessel details and voyage number
Example: V18406274ROME EXPRESS96E16HLCUL~
Code identifying vessel
Lloyds Register No.
Name of ship as documented in "Lloyd's Register of Ships"
Vessel name
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
Identifying designator for the particular flight or voyage on which the cargo travels
Schedule Voyage No.
Standard Carrier Alpha Code
- V105 identifies the ocean carrier.
Code specifying vessel code source
- L
- Lloyd's Register of Shipping
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*RO*SENDERGS*RECEIVERGS*20231027*225230*000000001*X*004010~
ST*301*0001~
B1*HLCU*40113992**N~
Y3*40113992*HLCU*20130412*20130507****1200*SB~
Y4*40113992***MTR011*1*2232****PP~
Y4*40113992***MTR011*1*2200****PP~
Y4*40113992***MTR011*1*4500****PP~
R4*R*D*4601*NEW YORK, NY*US*TERMIN425~
R4*L*D*4601*NEW YORK, NY*US*HOWLAN001~
LX*1~
N7*UNKN*0000001********************2232~
W09*CZ*-6.6*CE*****70*10~
K1*CARBON DIOXYD IN PCT*020~
K1*OXYGEN IN PCT*010~
K1*NITROGEN IN PCT*030~
K1*SPECIAL-ATMOSPHERE*CONTROLLED ATMOSPHERE~
K1*REMARKS1*REMARKS2~
K1*REMARKS3*REMARKS4~
LX*2~
N7*GATU*8084352********************4500~
LX*3~
N7*UNKN*0000001********************2232~
K1*SPECIAL-ATMOSPHERE*NONE~
K1*NON OPERATING REEFER~
V1*8406274*ROME EXPRESS*BM*96E16*HLCU***L~
SE*25*0001~
GE*1*000000001~
IEA*1*000000001~
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