X12 850 Dropship Purchase Order
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00406
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2002
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004060
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2002
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 06
- Confirmation
Code '06' is used as Resend of Original
Code specifying the type of Purchase Order
- DS
- Dropship
- SA
- Stand-alone Order
Stane-alone order = new order
Identifying number for Purchase Order assigned by the orderer/purchaser
Homedepot.com and YOW Requirements:: The Home Depot 8 digit Purchase Order Number.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BEG05 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Customer Order Number
To specify identifying information
Code qualifying the Reference Identification
- CO
- Customer Order Number
Homedepot.com and YOW Requirements:
homedepot.com Internet Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Used with CO qualifier for the homedepot.com internet Order Number only
Specification Number
To specify identifying information
Code qualifying the Reference Identification
- S3
- Specification Number
Homedepot.com and YOW Requirements:
Used only for Special Order or homedepot.com Gift Messages
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Used with S3 qualifier only for Special Orders information or homedepot.com Gift Messages.
Code qualifying the Reference Identification
- ST
- Store Number
Homedepot.com and YOW Requirements:
The Home Depot store number. Used for Special Orders
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- E750
- New Store Discount
- H000
- Special Allowance
- I170
- Trade Discount
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 002
- Delivery Requested
- 010
- Requested Ship
- 017
- Estimated Delivery
- 038
- Ship No Later
- 061
- Cancel if Not Delivered by
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Homedepot.com and YOW Requirements :
The TD5 Segment is mandatory for homedepot.com orders. This segment will be used to communicate how the order is to be shipped to the customer.
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- CG
- Ground
Common Carrier / LTL Carrier
- DS
- Door Service
White Glove Service / Special Delivery
- ND
- Next Day Air
Small Package Carrier Only
- SC
- Second Day Air
Small Package Carrier Only
- SG
- Standard Ground
Small Package Carrier Only
- ZZ
- Mutually Defined
Freight Included
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Text
To specify textual data
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
POs with only OB addresses must be shipped to the OB address. *YOW sends the ST for Special Orders. PO must be shipped to this address if on PO
- BY
- Buying Party (Purchaser)
YOW sends BY with warehouse ID.
Additional Name Information
To specify additional names
Free-form name
Homedepot.com and YOW Requirements: YOW will send 'Your other Warehouse LLC' in this element.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- 3J
- Office Number
- 4C
- Shipment Destination Code
- AFN
- Merchant Category Code (MCC)
- AGL
- Order Origination Code
- DP
- Department Number
- IA
- Internal Vendor Number
- MR
- Merchandise Type Code
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Homedepot.com and YOW Requirements::
3J is the buying office
DP is The Home Depot Department Number
MR is The Home Depot assigned Merchandise Vendor Number
ST is the store number
4C is used to explain the destination PO
Possible 4C values are:
DTS – Direct to Store
RDC – Rapid Deployment Center
RDCX – Rapid Deployment Center
Crossdock
SDCD – Carton Distribution Center
BDC – Bulk Distribution Center
SDCI – Stocking Distribution Center
Import
DTC – Direct to Customer
AGL is used to explain the type of PO
Possible AGL values are:
CAR
HOST
STORE
PAY BY SCAN
CALENDAR
CALL CENTER
AFN is used to relay the PO Reason Code.
Possible AFN values are
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AL
- Alternate Contact
- NT
- Notification Contact
Code identifying the type of communication number
- AE
- Area Code
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- AP
- Alternate Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
POs with only OB addresses must be shipped to the OB address. *YOW sends the ST for Special Orders. PO must be shipped to this address if on PO
- OB
- Ordered By
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Only used with the OB qualifier.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Free-form name
Homedepot.com and YOW Requirements: YOW will send 'Your other Warehouse LLC' in this element.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- 3J
- Office Number
- 4C
- Shipment Destination Code
- AFN
- Merchant Category Code (MCC)
- AGL
- Order Origination Code
- DP
- Department Number
- IA
- Internal Vendor Number
- MR
- Merchandise Type Code
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Homedepot.com and YOW Requirements::
3J is the buying office
DP is The Home Depot Department Number
MR is The Home Depot assigned Merchandise Vendor Number
ST is the store number
4C is used to explain the destination PO
Possible 4C values are:
DTS – Direct to Store
RDC – Rapid Deployment Center
RDCX – Rapid Deployment Center
Crossdock
SDCD – Carton Distribution Center
BDC – Bulk Distribution Center
SDCI – Stocking Distribution Center
Import
DTC – Direct to Customer
AGL is used to explain the type of PO
Possible AGL values are:
CAR
HOST
STORE
PAY BY SCAN
CALENDAR
CALL CENTER
AFN is used to relay the PO Reason Code.
Possible AFN values are
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AL
- Alternate Contact
- NT
- Notification Contact
Code identifying the type of communication number
- AE
- Area Code
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- AP
- Alternate Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
POs with only OB addresses must be shipped to the OB address. *YOW sends the ST for Special Orders. PO must be shipped to this address if on PO
- ST
- Ship To
Additional Name Information
To specify additional names
Free-form name
Homedepot.com and YOW Requirements: YOW will send 'Your other Warehouse LLC' in this element.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- 3J
- Office Number
- 4C
- Shipment Destination Code
- AFN
- Merchant Category Code (MCC)
- AGL
- Order Origination Code
- DP
- Department Number
- IA
- Internal Vendor Number
- MR
- Merchandise Type Code
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Homedepot.com and YOW Requirements::
3J is the buying office
DP is The Home Depot Department Number
MR is The Home Depot assigned Merchandise Vendor Number
ST is the store number
4C is used to explain the destination PO
Possible 4C values are:
DTS – Direct to Store
RDC – Rapid Deployment Center
RDCX – Rapid Deployment Center
Crossdock
SDCD – Carton Distribution Center
BDC – Bulk Distribution Center
SDCI – Stocking Distribution Center
Import
DTC – Direct to Customer
AGL is used to explain the type of PO
Possible AGL values are:
CAR
HOST
STORE
PAY BY SCAN
CALENDAR
CALL CENTER
AFN is used to relay the PO Reason Code.
Possible AFN values are
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AL
- Alternate Contact
- NT
- Notification Contact
Code identifying the type of communication number
- AE
- Area Code
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- AP
- Alternate Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Numeric value of quantity
- PO102 is quantity ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BD
- Bundle
- BF
- Board Feet
- BG
- Bag
- BM
- Bolt
- BX
- Box
- CA
- Case
- CT
- Carton
- EA
- Each
- FT
- Foot
- GA
- Gallon
- LB
- Pound
- LF
- Linear Foot
- LN
- Length
- LY
- Linear Yard
- MR
- Meter
- PA
- Pail
- PC
- Piece
- PF
- Pallet (Lift)
- PK
- Package
- PL
- Pallet/Unit Load
- PR
- Pair
- PT
- Pint
- QT
- Quart
- RL
- Roll
- SF
- Square Foot
- SM
- Square Meter
- SQ
- Square
A unit of measure for roofing materials equal to 100 square feet
- ST
- Set
- SY
- Square Yard
- YD
- Yard
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UP
- UCC - 12
Homedepot.com and YOW Requirements:
Product UPC Code - VP
- Vendor's (Seller's) Part Number
Homedepot.com and YOW Requirements:
Vendor's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UP
- UCC - 12
Homedepot.com and YOW Requirements::
Product UPC Code - VP
- Vendor's (Seller's) Part Number
Homedepot.com and YOW Requirements::
Vendor's Part Number
Identifying number for a product or service
Homedepot.com and YOW Requirements:
Non Stock Items will be proceeded by a forward slash (/) i.e. /00012345678
Product Description should be used to determine what product is being ordered
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UP
- UCC - 12
Homedepot.com and YOW Requirements:
Product UPC Code - VP
- Vendor's (Seller's) Part Number
Homedepot.com and YOW Requirements:
Vendor's Part Number
Identifying number for a product or service
Homedepot.com and YOW Requirements:
Non Stock Items will be proceeded by a forward slash (/) i.e. /00012345678
Product Description should be used to determine what product is being ordered
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- SK
- Stock Keeping Unit (SKU)
Homedepot.com and YOW Requirements:
Home Depot SKU Number - UP
- UCC - 12
Homedepot.com and YOW Requirements:
Product UPC Number - VP
- Vendor's (Seller's) Part Number
Homedepot.com and YOW Requirements:
Vendor's Part Number
Identifying number for a product or service
Homedepot.com and YOW Requirements:
Non Stock Items will be proceeded by a forward slash (/) i.e. /00012345678
Product Description should be used to determine what product is being ordered
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.