X12 846 Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 00
- Original
Code indicating the title or contents of a document, report or supporting item
- SI
- Seller Inventory Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IO
- Inbound-to or Outbound-from Party
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Please hardcode "walmart" into this field so the items in the 846 are properly allotted to them.
Detail
Item Identification
To specify basic item identification data
Walmart requires that you send the Vendor SKU, Merchant SKU and UPC for each item. You may send them in any order below as long as they are properly qualified.
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
GS1 ID for product
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Merchant's SKU
Identifying number for a product or service
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Product Description
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 036
- Expiration
The product's discontinued date
- 193
- Period Start
Availability start date.
- 194
- Period End
Availability end date
Pricing Information
To specify pricing information
Code indicating class of trade
- DI
- Distributor
- MF
- Manufacturer
Code identifying pricing specification
- UCP
- Unit cost price
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Quantity
To specify quantity information
QTY is used to inform Walmart about item's status and quantity. If you are temporarily out of an item please send qualifier 20 with a zero. Use 61 if you have the item and report the quantity of your inventory that is allotted to Walmart for sale. Only use TH if the item you are reporting is built on-demand or if you cannot accurately report the quantity you have available. Use 70 for sourced-on demand, 29 for Pre Order and V2 for seasonal
Code specifying the type of quantity
- 20
- Unusable Quantity
Indicates that orders are not currently being
accepted for the product, even if the quantity is greater than zero. This should be a temporary 'stop-sell' situation. - 29
- Projected Available Inventory
Pre-order. Orders for SKU can be booked but
SKU is not available for immediate fulfillment.
When a SKU is in this status, quantity represents the maximum number of pre-orders that can be accepted. This number can rise or fall as pre orders are being booked - 33
- Quantity Available for Sale (stock quantity)
Indicates that current stock is available to be sold and that stock levels for this product are actively managed and replenished
- 70
- Maximum Order Quantity
Sourced on demand. A quantity of zero indicates no ceiling on quantity that can be ordered per day
- TH
- Theoretical Quantity
Indicates that availability for the product is
guaranteed regardless of the quantity (i.e. stock level / replenishment is not a concern) - V2
- Available Quantity
Seasonal. Indicates that the quantity is available to be sold. Stock is actively managed and replenished on a seasonal basis, which may be defined by the period start and period end qualified DTM segments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- DA
- Days
The value specifying the minimum of the measurement range
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
Minimum days to fulfill
The value specifying the maximum of the measurement range
Maximum days to fulfill
Line Item Schedule
To specify the data for scheduling a specific line-item
Required whenever a quantity with a future availability date is being reported.
Stock with a future availability date should NOT be included in the QTY segment
Numeric value of quantity
Quantity expected to become available by date/time indicated in SCH 06/07. This quantity should NOT be included in the value reported in QTY-02
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
This code must be a valid X12 code but it has no significance. Unit is assumed to match QTY-03.
- EA
- Each
Code specifying type of date or time, or both date and time
- SCH05 specifies the interpretation to be used for SCH06 and SCH07.
- 018
- Available
Date the indicated qty is expected to be available
Loop Header
To indicate that the next segment begins a loop
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Reference Identification
To specify identifying information
- The REF loop conveys serial number, lot number, and inventory data.
The REF segment in the loop is used to identify the warehouse by an ID in theREF-02, and the current quantity available in that warehouse in the REF-03.
The DTM segment in the loop is used to report future availability for the warehouse
Code qualifying the Reference Identification
- WS
- Warehouse storage location number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Warehouse ID
A free-form description to clarify the related data elements and their content
This value represents the quantity on-hand in the warehouse, that is identified by the ID in the REF 02. Integer values only must be used.
Values here must sum to the corresponding aggregate quantity value (QTY 02)
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 018
- Available
Date expressed as CCYYMMDD
Represents date the next shipment of product is expected to be received at the warehouse identified in the REF 02.
Code indicating the date format, time format, or date and time format
- UN
- Unstructured
Expression of a date, a time, or range of dates, times or dates and times
The quantity that is expected to be received on the date referenced in the DTM 02. Integer values only must be used.
Values here must sum to the corresponding aggregate quantity value (SCH 01)
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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