846 Inventory Inquiry/Advice

Functional Group IB

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

What is an EDI 846?

An EDI 846 Inventory Inquiry/Advice communicates product inventory levels from a supplier to a buyer. It contains information about product location (SDQ segment), quantity levels (QTY segment), and estimated replenishment dates (DTM segment).

How is an EDI 846 used?

For example, Vendor A sends Retailer B an EDI 846 Inventory Inquiry/Advice twice daily to provide an indication of their entire catalog's stock status. If Vendor A communicates that a SKU is out of stock in the EDI 846 Inventory Inquiry Advice, Retailer B will take that SKU off the website or list the item as “out of stock” until a subsequent EDI 846 Inventory Inquiry/Advice shows that it is available.

Heading

Position
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Inventory Inquiry/AdviceMandatory
Max 1
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
040
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
060
Reference IdentificationOptional
Max 12
To specify identifying information
070
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
075
MeasurementsOptional
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
N1 Loop
Repeat 5
080
NameMandatory
Max 1
To identify a party by type of organization, name, and code
090
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
100
Address InformationOptional
Max 2
To specify the location of the named party
110
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
120
Reference IdentificationOptional
Max 12
To specify identifying information
130
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
LM Loop
Repeat 10
140
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
150
Industry CodeMandatory
Max 100
Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
LIN Loop
Repeat 10000
010
Item IdentificationMandatory
Max 1
To specify basic item identification data
030
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
040
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
050
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
100
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
110
Pricing InformationOptional
Max 25
To specify pricing information
120
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
130
Service, Promotion, Allowance, or Charge InformationOptional
Max 25
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
140
Reference IdentificationOptional
Max >1
To specify identifying information
150
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
220
Destination QuantityOptional
Max 500
To specify destination and quantity detail
230
Marks and NumbersOptional
Max 1
To indicate identifying marks and numbers for shipping containers
235
Unit DetailOptional
Max 5
To specify item unit data
240
Contract SummaryOptional
Max 1
To provide information about a contract
250
Demand DetailOptional
Max >1
To describe the type of demand and the intended use of material
255
Maintenance TypeOptional
Max 1
To identify the specific type of item maintenance
256
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
257
Lead TimeOptional
Max 12
To specify lead time for availability of products and services
LM Loop
Repeat 10
260
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
270
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
SLN Loop
Repeat 1000
280
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
290
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
300
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
310
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
MAN Loop
Repeat 100
312
Marks and NumbersMandatory
Max 1
To indicate identifying marks and numbers for shipping containers
314
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
QTY Loop
Repeat 99
320
QuantityMandatory
Max 1
To specify quantity information
330
Unit DetailOptional
Max 12
To specify item unit data
340
MeasurementsOptional
Max 25
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
350
Lead TimeOptional
Max 12
To specify lead time for availability of products and services
355
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
SCH Loop
Repeat 25
360
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
370
MeasurementsOptional
Max 25
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
LM Loop
Repeat >1
375
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
376
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
380
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
REF Loop
Repeat >1
390
Reference IdentificationMandatory
Max 1
To specify identifying information
The REF loop conveys serial number, lot number, and inventory data.
400
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
410
NameOptional
Max 1
To identify a party by type of organization, name, and code
LM Loop
Repeat 10
420
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
430
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
440
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
N1 Loop
Repeat 200
450
NameMandatory
Max 1
To identify a party by type of organization, name, and code
460
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
470
Address InformationOptional
Max 2
To specify the location of the named party
480
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
490
Reference IdentificationOptional
Max 12
To specify identifying information
500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use
010
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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