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Application Advice
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X12 824 Application Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BGN
    020
    Beginning Segment
    Max use 1
    Required
    N1 Loop
    detail
    OTI Loop
    SE
    090
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    AG
    Application Advice (824)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    824
    Application Advice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BGN
    020

    Beginning Segment

    RequiredMax use 1

    To indicate the beginning of a transaction set

    Usage notes

    Example: BGN00Z81000882956*20200114

    Example
    BGN-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BGN-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BGN02 is the transaction set reference number.
    Usage notes

    Transaction set reference ID will be a unique sequential number (e.g. Z85600001001 or Z81000001001).

    BGN-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BGN03 is the transaction set date.
    N1 Loop
    OptionalMax >1
    N1
    030

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1FR**1202377222

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    FR
    Message From
    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    PER
    080

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Please refer to EDI contact list available on the HBC EDI website: https://hbcediextranet.hbc.com/.

    Example: PERAASEE CONTACT LIST ON WEB PAGETE999-999-9999

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AA
    Authorized Representative
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Required

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Detail

    OTI Loop
    RequiredMax >1
    OTI
    010

    Original Transaction Identification

    RequiredMax use 1

    To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

    • The OTI loop is intended to provide a unique identification of the transaction set that is the subject of this application acknowledgment.
    Usage notes

    Example: OTITRTN645758******856

    Example
    OTI-01
    110
    Application Acknowledgment Code
    Required

    Code indicating the application system edit results of the business data

    TR
    Transaction Set Reject
    OTI-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    • OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification.
    TN
    Transaction Reference Number
    OTI-03
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.
    Usage notes

    ASN or Invoice Number

    OTI-10
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    810
    Invoice
    856
    Ship Notice/Manifest
    TED Loop
    RequiredMax >1
    TED
    070

    Technical Error Description

    RequiredMax use 1

    To identify the error and, if feasible, the erroneous segment, or data element, or both

    Usage notes

    Example: TED006CARTON # ON ASN IS DUPLICATE TO ANOTHER ASN

    Example
    TED-01
    647
    Application Error Condition Code
    Required
    Min 1Max 3

    Code indicating application error condition

    TED-02
    3
    Free Form Message
    Required
    Min 1Max 60

    Free-form text

    • If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).
    NTE
    080

    Note/Special Instruction

    RequiredMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    Example:
    NTEGENPO# 4690963 CARTON# 00628504205000139447 UPC# 757347327900 STORE# 1109

    Example
    NTE-01
    363
    Note Reference Code
    Required

    Code identifying the functional area or purpose for which the note applies

    GEN
    Entire Transaction Set
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    SE
    090

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Application Advice for EDI 810

    ST*824*401007912
    BGN*00*Z81000882712*20200115
    N1*FR**1*202377222
    PER*AA*SEE CONTACT LIST ON WEB PAGE*TE*999-999-9999
    OTI*TR*TN*982329*******810
    TED*006* DUPLICATE INVOICE NUMBER
    NTE*GEN* PO 37636410507 Loc 0507 ASN 4861258
    SE*8*401007912

    Application Advice for EDI 856

    ST*824*401000171
    BGN*00*856*20200116
    N1*FR**1*202377222
    PER*AA*SEE CONTACT LIST ON WEB PAGR*TE*999-999-9999
    OTI*TR*TN*645758*******856
    TED*006*CARTON # ON ASN IS DUPLICATE TO ANOTHER ASN
    NTE*GEN* PO STATUS IS INVALID (APPT) CONTACT BUYING OFFICE
    NTE*GEN* PO# 3245502
    SE*9*401000171

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