X12 846 Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 00
- Original
Code indicating the title or contents of a document, report or supporting item
- SI
- Seller Inventory Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IO
- Inbound-to or Outbound-from Party
This qualifier indicates that the REF02 contains the CommerceHub assigned ID for the merchant that this file is being sent to.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
This element must contain a value of 'JCPenney'. When this value is not included correctly, CommerceHub will not process the contents of your file and JCPenney will not receive your update.
Detail
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor's (Seller's) Item Number
This qualifier indicates that the LIN03 contains the vendor assigned SKU for the product being reported.
Identifying number for a product or service
The vendor's sku
Each Vendor SKU/Merchant SKU combination must be unique. If a combination is not unique, unexpected results may occur that impact your sales
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
This qualifier indicates that the LIN05 contains the JCPENNEY SKU for the product.
Identifying number for a product or service
This element contains the JCPENNEY SKU for the product. The merchant sku must be 11 characters in length.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
This element contains the UPC for the product being reported.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
This element contains a short text description for the product being reported.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 036
- Expiration
This qualifier indicates that the DTM02 contains the discontinue date for the product being reported.
Date expressed as CCYYMMDD
This element contains the date as-of-which replenishment for the product will cease. JCPenney requests that this date be reported to them as soon as possible. You are still allowed to continue to report an available quantity that JCPenney can continue to sell.
Once this date has been reported for a given product, this element must be included in all subsequent updates for the remaining life of the product. Once an available quantity of zero is reached, the product can be removed from the file. If this date is omitted from the file prior to the available quantity reaching zero, this items discontinued status is removed.
Quantity
To specify quantity information
Code specifying the type of quantity
- 20
- Unusable Quantity
This qualifier indicates that the quantity passed in the QTY02 is currently unavailable to JCPenney.
- 61
- Remaining Authorized Quantity
This qualifier indicates that the quantity passed in the QTY02 is available to JCPenney.
- TH
- Theoretical Quantity
This qualifier indicates that quantity is not a factor in fulfilling an order. Regardless of the quantity included in the QTY02, the supplier is guaranteeing that they can fulfill all purchase orders for this item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Line Item Schedule
To specify the data for scheduling a specific line-item
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code specifying type of date or time, or both date and time
- SCH05 specifies the interpretation to be used for SCH06 and SCH07.
- 018
- Available
Date expressed as CCYYMMDD
This element contains the date on which the quantity reported in the SCH01 will become available to JCPenney.
Loop Header
To indicate that the next segment begins a loop
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Reference Identification
To specify identifying information
- The REF loop conveys serial number, lot number, and inventory data.
Code qualifying the Reference Identification
- WS
- Warehouse storage location number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Warehouse ID
A free-form description to clarify the related data elements and their content
This value represents the quantity on-hand in the warehouse that is identified by the ID in the REF 02. Integer values only must be used.
Values here must sum to the corresponding aggregate quantity value (QTY 02).
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 018
- Available
Date expressed as CCYYMMDD
Represents date the next shipment of product is expected to be received at the warehouse identified in the REF 02.
Code indicating the date format, time format, or date and time format
- UN
- Unstructured
Expression of a date, a time, or range of dates, times or dates and times
Next available quantity based on the date provided in the DTM02 segment
Integer values only must be used.
Next available quantity(s) submitted in each DTM segment must sum up to the corresponding aggregate quantity of the value reported in the (SCH 01) segment
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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