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Application Advice
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X12 824 Application Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters
  • Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BGN
    020
    Beginning Segment
    Max use 1
    Required
    Ship From
    detail
    OTI Loop
    SE
    090
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    AG
    Application Advice (824)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    824
    Application Advice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BGN
    020

    Beginning Segment

    RequiredMax use 1

    To indicate the beginning of a transaction set

    Usage notes

    The beginning segment contains the reference to the ship ID number in the associated ASN or the invoice number in the associated invoice data for which the transaction is created.

    Example
    If Time Code (BGN-05) is present, then Time (BGN-04) is required
    BGN-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    01
    Cancellation
    05
    Replace
    07
    Duplicate
    12
    Not Processed
    44
    Rejection
    BGN-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BGN02 is the transaction set reference number.
    BGN-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BGN03 is the transaction set date.
    BGN-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BGN04 is the transaction set time.
    BGN-05
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • BGN05 is the transaction set time qualifier.
    Usage notes

    (Example: CS=Central, ET=Eastern, MT=Mountain)

    N1 Ship From
    OptionalMax >1
    Variants (all may be used)
    N1Ship ToN1Supplier/Manufacturer
    N1
    030

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    If an N1 segment with an indicator "ST", "SU" or "SF" was contained in the ASN or 810 Invoice, the same data is returned in this transaction. There will be an associated DUNS number or another Deere unique number to cross reference all the address information.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1 Ship To
    OptionalMax >1
    Variants (all may be used)
    N1Ship FromN1Supplier/Manufacturer
    N1
    030

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    If an N1 segment with an indicator "ST", "SU" or "SF" was contained in the ASN or 810 Invoice, the same data is returned in this transaction. There will be an associated DUNS number or another Deere unique number to cross reference all the address information.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1 Supplier/Manufacturer
    OptionalMax >1
    Variants (all may be used)
    N1Ship FromN1Ship To
    N1
    030

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    If an N1 segment with an indicator "ST", "SU" or "SF" was contained in the ASN or 810 Invoice, the same data is returned in this transaction. There will be an associated DUNS number or another Deere unique number to cross reference all the address information.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SU
    Supplier/Manufacturer
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

    Detail

    OTI Loop
    RequiredMax >1
    OTI
    010

    Original Transaction Identification

    RequiredMax use 1

    To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

    • The OTI loop is intended to provide a unique identification of the transaction set that is the subject of this application acknowledgment.
    Usage notes

    To help the supplier identify the transaction which is in error, data from the original ASN is sent. A code is included which tells if all data was rejected or only specific line items. Errors related to Invoices, Deere sends the original invoice data which is in error.

    Example
    OTI-01
    110
    Application Acknowledgment Code
    Required

    Code indicating the application system edit results of the business data

    IE
    Item Accept with Error
    IR
    Item Reject
    TR
    Transaction Set Reject
    OTI-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    • OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification.
    FR
    Freight Bill Number
    IV
    Seller's Invoice Number
    PK
    Packing List Number
    OTI-03
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.
    OTI-06
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • OTI06 is the group date.
    OTI-07
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • OTI07 is the group time.
    OTI-10
    143
    Transaction Set Identifier Code
    Optional

    Code uniquely identifying a Transaction Set

    210
    Motor Carrier Freight Details and Invoice
    810
    Invoice
    856
    Ship Notice/Manifest
    TED Loop
    OptionalMax >1
    Usage notes

    This segment is used to identify the error and, if feasible, the erroneous segment, or data element, or both. A free form error message can also be included

    TED
    070

    Technical Error Description

    RequiredMax use 1

    To identify the error and, if feasible, the erroneous segment, or data element, or both

    Usage notes

    This segment is used to identify the error and, if feasible, the erroneous segment, or data element, or both. A free form error message can also be included.

    Example
    TED-01
    647
    Application Error Condition Code
    Required

    Code indicating application error condition

    006
    Duplicate
    007
    Missing Data
    008
    Out of Range
    011
    Not Matching
    012
    Invalid Combination
    813
    Missing or Invalid Payee Name and Address
    CUR
    Invalid Currency Code

    Currency Code (DE100) reported is invalid

    H
    Missing or Invalid Unit of Measure Code
    IQT
    Invalid Quantity
    IWT
    Invalid Weight
    MD
    Missing or Invalid Invoice Date
    MI
    Missing or Invalid SCAC
    MM
    Missing or Invalid Bill to Location
    S
    Missing or Unauthorized Transportation Mode/Method Code
    TED-02
    3
    Free Form Message
    Optional
    Min 1Max 60

    Free-form text

    • If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).
    TED-06
    725
    Data Element Reference Number
    Optional
    Min 1Max 4

    Reference number used to locate the data element in the Data Element Dictionary

    TED-07
    724
    Copy of Bad Data Element
    Optional
    Min 1Max 99

    This is a copy of the data element in error

    SE
    090

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Deere

    ISA*00**00**01*005289806*01*305678132*980625*1544*U*00401*000000011*0*P*>
    GS*AG*005289806*305678132*19980625*1544*11*X*004010
    ST*824*00110001
    BGN*00*074-267686*19980618*1342*CS
    OTI*IE*FR*074-267686***19980625*1615***856
    TED*012*INVALID PO NUMBER****324*639999XX
    SE*5*00110001
    ST*824*00110002
    BGN*07*12246*19980618*1342*CS
    N1*ST*JOHN DEERE*1*305678132
    N1*SF*AJAX CO*1*005289806
    OTI*TR*FR*12246***19980625*1615***856
    TED*006*DUPLICATE SHIP ID FOR ORIGINAL ASN
    SE*7*00110002
    GE*1*11
    IEA*1*000000011

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