X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CN
- Credit Invoice
- CR
- Credit Memo
- DI
- Debit Invoice
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Fiscal Code
To specify identifying information
Purchase Order Number
To specify identifying information
It is a mandatory requirement from Maersk Line that 1 invoice is sent to cover expenses in a single PO. Therefore PO number is required to be provided here in the header level.
Name
To identify a party by type of organization, name, and code
We expect to receive Maersk’s company code assigned by Maersk.
Code identifying an organizational entity, a physical location, property or an individual
- LW
- Customer
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- HH
- Fiscal Code
Business Number assigned by the government.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
We expect to receive vendor code that assigned by Maersk.
Code identifying an organizational entity, a physical location, property or an individual
- RI
- Remit To
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- HH
- Fiscal Code
Business Number assigned by the government.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Vessel Identification
To provide vessel details and voyage number
Identifying designator for the particular flight or voyage on which the cargo travels
Standard Carrier Alpha Code
- V105 identifies the ocean carrier.
Code specifying vessel code source
- C
- Ship's Radio Call Signal
- L
- Lloyd's Register of Shipping
Code specifying the method or type of transportation for the shipment
- B
- Barge
- R
- Rail
- VE
- Vessel, Ocean
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
R4 is required for each port to be identified.
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
- E
- Place of Delivery (Contractual)
- L
- Port of Loading (Operational)
- M
- Destination (Operational)
- R
- Place of Receipt (Contractual)
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
This is the invoice item number. The line item numbers in the invoice bear no relationship to the line item numbers used in the corresponding purchase order or work order.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CH
- Container
- DA
- Days
- EA
- Each
- HR
- Hours
- UN
- Unit
Code identifying the type of unit price for an item
- HP
- Price per Hundred
- PE
- Price per Each
- PN
- Price per Ten
- TP
- Price per Thousand
- TT
- Price Per 10,000
Pricing Information
To specify pricing information
Code indicating the type of price multiplier
- DIS
- Discount Multiplier
- PSP
- Percent Solution Multiplier
Value to be used as a multiplier to obtain a new value
- CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
Multiplier. This is customer prorate percentage.
Monetary amount
- CTP08 is the rebate amount.
Monetary Amount. This is the line item total.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
Code identifying the general class of a product or process characteristic
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- A4
- Assigned by Carrier
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
A free-form description to clarify the related data elements and their content
If PID01 equals "F", then PID05 is used.
Carrier Detail
To specify transportation details for the transaction
All CAD segments must be repeated one after the other. Each CAD segment is subsequently linked to the subline by CAD08 element.
Code specifying the method or type of transportation for the shipment
Same value as V109.
- B
- Barge
- R
- Rail
- VE
- Vessel, Ocean
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code qualifying the Reference Identification
- L5
- Subexhibit Line Item Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
It has to display the subline item number (SLN02) it is attached to.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- A
- Add
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CH
- Container
- DA
- Days
- EA
- Each
- HR
- Hours
- UN
- Unit
Code specifying type of date or time, or both date and time
- 161
- Loaded on Vessel
- 186
- Invoice Period Start
When the billing period covered by an invoice begins.
- 187
- Invoice Period End
When the billing period covered by an invoice ends.
- 370
- Actual Departure Date
- 372
- Actual Arrival Date
Code indicating the date format, time format, or date and time format
- D8
- Date Expressed in Format CCYYMMDD
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Tax Information
To specify tax information
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying exemption status from sales and use tax
To be used if TXI03 = "0.00".
- 9
- Exempt (Per State Law)
- C
- Not Taxable
- E
- Exempt Toll Service
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
CUR*G7*GBP~
REF*PO*36444667905~
REF*PO*36444667905~
REF*HH*GB99999~
N1*LW*Maersk A/S Esplanaden 50*ZZ*1000~
REF*HH*DK53139655~
V1*9298686*MAERSK IOWA**1412*MAEU***L*VE~
R4*D***GBFXT~
IT1*1*9*DA*441.33*PE~
CTP********3972~
PID*F**A4*T00179*REEFER COSTS~
CAD*VE**4229999*MNXX***L5*1~
CAD*VE**4229999*MNXX***L5*2~
SLN*01*01*A*9*EA~
DTM*186*20221226~
SLN*01*02*A*9*EA~
DTM*186*20221227~
TDS*3972~
TXI*TX*0*0***E~
CTT*1~
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