X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Code identifying payment terms for transportation charges
- MX
- Mixed
Date expressed as CCYYMMDD
- B306 is the billing date.
Invoice date – YYYYMMDD
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Total Value of this Invoice
Date expressed as CCYYMMDD
Invoice Due Date – YYYYMMDD
Currency
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
- CAD
- Canadian Dollar
- USD
- US Dollar
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment has been used to accommodate the many Summary totals of the invoice. Please note that the above N901 codes are Purolator related codes and not to be referenced to the 4010 standard data element codes described in data element 128 of N901. The N902 field will be used as a reference number or a free form field specifically for Purolator use.
Code qualifying the Reference Identification
- 12
- Payer Account Number
- 19
- Division Identifier
- FS
- Total Value of Fuel Surcharge on the invoice
- GT
- Total GST of this Invoice
- HNB
- Total HST for N.B. on this invoice
- HNL
- Total HST for N.L. on this invoice
- HNS
- Total HST for N.S. on this invoice
- HON
- Total HST for ON on this invoice
- HPI
- Total HST for PEI on this invoice
- HS
- Total HST of this invoice
- NP
- Total Number of Pieces on the invoice
- NS
- Total Number of Shipments on the invoice
- QC
- Total QST of this invoice
- TI
- Total net value of this invoice (before taxes)
- TRC
- Total Transportation Charges of this invoice
- VA
- Total Value of Accessorial Charges on the invoice
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N1 Loop 0100 group will not be displayed if none of the information in N1, N2, N3 or N4 is available.
N1, N2, N3, N4 segments will repeat up to 3 times in Loop 100 for Payer, Mail To, and Remit To addresses.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- PR
- Payer
- RI
- Remit To
- X1
- Mail to
Free-form name
• Payer Company Name if N101=PR
• Mail to Company Name if N101=X1
• Remit to Company Name if N101=RI
Code designating the system/method of code structure used for Identification Code (67)
25 – Carrier’s Customer Code if N101=PR.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Payer Account Number if N101=PR.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
• Payer Attention Name
• Mail To Attention Name
Note: there is no Remit To Attention Name.
Address Information
To specify the location of the named party
Address information
• Payer Address Line 1
• Mail To Address Line 1
• Remit To Address Line 1
Note: N301 max field size for Purolator is 1/90 while the X12 standard is 1/55.
Address information
• Mail to Address Line 2
• Remit to Address Line 2
Note: There is no Address Line 2 for Payer.
Note: N302 max field size for Purolator is 1/90 while the X12 standard is 1/55.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Payer City Name
Mail To City Name
Remit To City Name
Note: N401 max field size for Purolator is 2/40 while the X12 standard is 2/30
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
• Payer Province Code
• Mail To Province Code,
• Remit To Province Code
Note: N402 max field size for Purolator is 2/3 while the X12 standard is 2/2.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
• Payer Postal Code
• Mail To Postal Code
• Remit To Postal Code
Code identifying the country
• Payer Country Code,
• Mail To Country Code,
• Remit To Country Code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- GT
- Registered GST/HST Tax Number
- QC
- Registered QST Tax Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Detail
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
System Generated Number
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
At least one N902 or N903 is required. Please note that the provided N901 codes are Purolator related codes and not to be referenced to the 4010 standard data element codes described in data element 128 of N901.
Code qualifying the Reference Identification
- 4B
- Shipment Origin Zone Qualifier Code
- 4C
- Shipment Destination Zone Qualifier Code
- 5B
- Sold To Supplemental Account Number Qualifier Code
- 9H
- Shipment PIN Qualifier Code
- 9V
- Method of Payment Qualifier code
- ADE
- Shipment Destination Airport Qualifier Code
- AOR
- Shipment Origin Airport Qualifier Code
- BM
- Billing of Lading number Qualifier Code
- BYD
- Beyond Point Destination Zone Qualifier Code
- BYO
- Beyond Point Origin Zone Qualifier Code
- CF
- Cubing Factor Qualifier code
- CR
- Customer Reference Qualifier Code
- CT
- Contract Number Qualifier Code
- GT
- Total GST for this Sold-To Qualifier Code
- HNB
- Total HST N.B. for this Sold-To Qualifier Code
- HNL
- Total HST N.L. for this Sold-To Qualifier Code
- HNS
- Total HST N.S. for this Sold-To Qualifier Code
- HON
- Total HST ON for this Sold-To Qualifier Code
- HPI
- Total HST PEI for this Sold-To Qualifier Code
- HS
- Total HST for this Sold-To Qualifier Code
- IDV
- Declared Value Qualifier code
- ISD
- International Shipment ID
- IV
- Invoice related to Credit Qualifier Code
- MA
- Manifest Number Qualifier Code
- NP
- Number of Pieces for this Sold To Qualifier Code
- NS
- Number of Shipment for this Sold To Qualifier Code
- OZ
- Product Number Qualifier code
- Q2
- Starting Package Number
- Q4
- Prior Identifier Number
- QC
- Total QST for this Sold-To Qualifier Code
- RAC
- Address Correction Reason Qualifier Code
- RB
- Rate Code Number Qualifier Code
- RTF
- Return Shipment Flag
- S2
- Channel Type Qualifier Code
- SBA
- Shipment Billed As Qualifier Code
- SV
- Shipment Net Value for this Sold To Qualifier Code
- TZ
- Total Value of Shipment Qualifier Code
- ZZ
- Declared Product Qualifier code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
The L0 segment could repeat twice, one for the Actual billed Weight and the next L0 loop is the customer’s Declared weight.
Numeric value of weight
Actual Weight OR Declared Weight
Note: L004 max field size for Purolator is 1/15 while the X12 standard is 1/10.
Note: 2 decimal places are displayed in the weight eg 6.00
Code defining the type of weight
- A3
- Shipper's Weight qualifier code
- B
- Billed Weight qualifier code
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Number of pieces in this shipment.
Code for packaging form of the lading quantity
- PCS
- Pieces
Code specifying the weight unit
Note: L011 max field size for Purolator is 1/3 while the X12 standard is 1/1.
- K
- Kilograms
- L
- Pounds
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Rate that applies to the specific commodity
Fuel %
Only applies to Fuel Surcharges
Code qualifying how to extend charges or interpret value
Only applies to Fuel Surcharges
- PW
- Percentage of Charges
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Charge Amount.
Code identifying type of special charge or allowance
- BAS
- Shipment base value or Accessorial charge qualifier code
- GST
- Goods and Services Tax Charge qualifier code
- TAX
- Shipment HST qualifier code
- TTL
- Shipment QST qualifier code
- ZZZ
- Shipment Total Value Qualifier code
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Code identifying the type of quantity or value on which the rate or item pricing is based
- EA
- Each
Remarks
To transmit information in a free-form format for comment or special instruction
N1, N2, N3, N4 segments could loop up to three times in Loop 0460 for Ship To, Ship From and Sold To addresses.
Name
To identify a party by type of organization, name, and code
- Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
N1 in Loop 0460 will not be displayed if none of the information in N1, N2, N3 or N4 is available.
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- SO
- Sold To
- ST
- Ship To
Free-form name
• Shipper Name - if N1-01 = "SF"
• Destination Name - if N1-01 = "ST"
• Sold To Company Name - if N1-01 = “SO"
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
• Shipper Attention Name – if N1-01 = SF
• Destination Attention Name – if N1-01 = ST
• Sold To Attention Name – if N1-01 = SO
Address Information
To specify the location of the named party
Address information
• Source Address – if N1-01 = SF
• Destination Address – if N1-01 = ST
• Sold to Address – if N1-01 = SO
Note: N301 max field size for Purolator is 1/90 while the X12 standard is 1/55.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
• Source City Name - if N1-01 = SF
• Destination City Name – if N1-01 = ST
• Sold to City Name – if N1-01 = SO
Note: N401 field size for Purolator is 2/40 while the X12 standard is 2/30.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
• Source Province- if N1-01 = SF
• Destination Province – if N1-01 = ST
• Sold to Province – if N1-01 = SO
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
• Source Postal Code - if N1-01 = SF
• Destination Postal Code – if N1-01 = ST
• Sold to Postal Code – if N1-01 = SO
Code identifying the country
• Source Country Code - if N1-01 = SF
• Destination Country Code – if N1-01 = ST
• Sold to Country Code – if N1-01 = SO
Carton (Package) Detail
To transmit identifying codes, weights, and other related information related to an individual carton (package)
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
This N9 group contains information at the Piece Level
Code qualifying the Reference Identification
- 2I
- Piece PIN Number Qualifier code
- A1
- Actual Height Qualifier Code
- A2
- Actual Width Qualifier Code
- A3
- Actual Length Qualifier Code
- AW
- Actual Weight Qualifier Code
- D1
- Declared Height Qualifier Code
- D2
- Declared Width Qualifier code
- D3
- Declared Length Qualifier Code
- DW
- Declared Weight Qualifier Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Total Value of the Invoice
Code identifying type of special charge or allowance
- 230
- Credit Code for Credit Invoices
Number of units (pieces) of the lading commodity
Total Number of Pieces on Invoice
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.