X12 211 Motor Carrier Bill of Lading (from RLC to Partner)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 02
- SCAC (Standard Carrier Alpha Code)
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
RNLO is R&L's SCAC
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
- CC
- Collect
- PP
- Prepaid (by Seller)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Partner Shipment ID or PRO
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BOL05 is the actual time the carrier picked up the freight.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BOL06 is the number assigned by the carrier to the shipment, usually the PRO number.
R&L pro number. The first character will be our Bill Type, followed by our PRO number.
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
All possible values supported
A free-form description to clarify the related data elements and their content
Date/Time
To specify pertinent dates and times
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Code identifying the special service
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Remarks
To transmit information in a free-form format for comment or special instruction
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- CN
- Consignee
- SH
- Shipper
- UC
- Ultimate Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
RLC Account Code for Address
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BI
- Bill Inquiry Contact
- CN
- General Contact
- HM
- Hazardous Material Contact
- IC
- Information Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Sequential line number for a lading item
Bill of Lading Description
To specify the lading description
- Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Description of an item as required for rating and billing purposes
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
Outer Piece count
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
Code defining the type of weight
- AT203 and AT204 qualify AT205.
- G
- Gross Weight
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Number of units (pieces) of the lading commodity
- AT206 is used only if AT202 contains the codes PLT, SKD, or SLP.
- AT206 is the total number of pieces contained on the pallets, skids or slip sheets identified in AT201.
Code for packaging form of the lading quantity
- AT207 is the packaging form of the units on the pallet, skid, or slip sheet identified in AT202.
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment shall only be used to provide the name and phone number of the contact for any hazardous materials included on this Bill of Lading.
Code identifying the major duty or responsibility of the person or group named
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- PC
- Piece
Hazmat UN Number as per Excel
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49
Qualifier indicating the source (regulatory) of the proper shipping name
- D
- Domestic (United States) Shipping Name
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
- TEC
- Technical or Chemical Group Name
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 211 (1)
GS*BL*RNLO*SCAC*20221201*0826*3838006*X*004010
ST*211*0001
BOL*RNLO*PP*DET2061932*20221129**183854133
B2A*04*BL
L11*TOR*TT
L11*NONE*PO
L11*300420013979*BM*BILL OF LADING NUMBER
L11*DET20619326DAR*P3*CANADIAN CROSS REF PRO
L11*MT07429*CO*SALES ORDER NUMBER
L11*DET*4B*GATEWAY TERMINAL
G62*11*20221129
AT5*LD
AT5***Customs Processing and Admin F
K1*LIFT GATE REQUIRED*1 SKD STC 1 PC
N1*CN*CUSTOM FILTRATION
N3*33 ROYAL MANOR DR
N4*ST CATHARINES*ON*L2M4L2
N1*SH*W S TYLER INC
N3*8570 TYLER BLVD
N4*MENTOR*OH*440604232
N1*BT*W S TYLER INC / AFS LOGISTICS
N3*PO BOX 18170
N4*SHREVEPORT*LA*711381170
AT1*1
AT4*ROLLS OF WOVEN STAINLESS
AT2*1*PCS*G*L*881*****50
AT1*2
AT4*DEFICIT WEIGHT CHARGE
AT2*1*PCS*G*L*119
AT1*3
AT4*SUBTOTAL WEIGHT CHARGE
AT2*1*PCS*G*L*1000
SE*32*0001
GE*1*3838006
IEA*1*003838006
Sample 211 (2)
GS*BL*RNLO*SCAC*20221201*0748*3837942*X*004010
ST*211*0001
BOL*RNLO*CC*PTH0200675*20221115**164199069
B2A*04*BL
L11*TOR*TT
L11*29982*PO
L11*NONE*BM*BILL OF LADING NUMBER
L11*PTH02006757DAR*P3*CANADIAN CROSS REF PRO
L11*29982*CR*REFERENCE NUMBER
L11*29982*PO*PURCHASE ORDER NUMBER
L11*PTH*4B*GATEWAY TERMINAL
G62*11*20221115
AT5*HZD
AT5***Customs Processing and Admin F
K1*2 SKD STC 52 PC
N1*CN*ELECTRICAL INSULATION CO
N3*3115 14TH AVE
N4*MARKHAM*ON*L3R0H1
N1*SH*ELANTAS PDG INC
N3*5200 N 2ND ST
N4*SAINT LOUIS*MO*631473122
N1*BT*DAY & ROSS
N3*PO BOX 493
N4*MARS HILL*ME*04758
AT1*1
AT4*UN2735, POLYALKYLAMINES, N.O.S., 8,PGII.
AT4*DIETHYLTOLUENEDIAMINE DIETHYLENTRIAMIN
AT2*13*PCS*G*L*249*****85
G61*HM*HAZMAT EMERGENCY RESPONSE*TE*18005355053
LH1*PC*13
AT1*2
AT4*ITEM 149980 SUB2 PAINT
AT2*39*PCS*G*L*975*****55
SE*33*0001
GE*1*3837942
IEA*1*003837942
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