X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Identifying number for Purchase Order assigned by the orderer/purchaser
6 - 8 Sears’ PO number
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
ISOS, RSOS, and SAS codes:
DP Department Number
IA Internal Vendor Number
RIM, SDC and SIMI codes:
DP Department Number
IA Internal Vendor Number
PD Promotion/Deal Number
RPC codes:
19 Division Identifier
DP Department Number
IA Internal Vendor Number
- 19
- Division Identifier
- DP
- Department Number
- IA
- Internal Vendor Number
- PD
- Promotion/Deal Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
3 - 3 Division identifier (REF01=19)
5 - 15 Account number (AFE) (REF01=AE)
3 - 3 Department number (REF01=DP)
9 - 9 Internal vendor number (REF01=IA)
2 - 2 Promotion/deal number (event code) (REF01=PD)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
1 - 80 Email address (PER Qualifier=EM)
10 - 15 Telephone number with area code and extension, if applicable (PER Qualifier=TE)
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
1 - 80 Email address (PER Qualifier=EM)
10 - 15 Telephone number with area code and extension, if applicable (PER Qualifier=TE)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
- RI
- Remit To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
4 - 7 Buying party (bill to unit number)
9 - 9 Remit to number
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 02
- End of Month (EOM)
- 04
- Deferred or Installment
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 09
- Proximo
- 12
- 10 Days After End of Month (10 EOM)
- 14
- Previously agreed upon
- 24
- Anticipation
Code identifying the beginning of the terms period
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- 4
- Specified Date
- 8
- Invoice Transmission Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Amount of invoice payable expressed in percent
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- S
- Structured (From Industry Code List)
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- AB
- Assigned by Buyer
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
FL - Fair Labor Standards Act (required for ALL vendors)
KPCS - Kimberly Process Certification Scheme (required for diamond vendors only)
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value sent in PO103 on 850
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
ISOS codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
PN Company Part Number
UP U.P.C. Consumer Package Code (1-5-5-1)
VN Vendor’s (Seller’s) Item Number
RIM, SDC, and SIMI codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
UP U.P.C. Consumer Package Code (1-5-5-1)
RPC codes:
PN Company Part Number
RSOS codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
UP U.P.C. Consumer Package Code (1-5-5-1)
SAS codes:
IN Sears’ Item Number
IZ Sears’ SKU Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- IZ
- Buyer's Size Code
- PN
- Company Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
13 - 13 EAN number
4 - 5 Sears’ item number
3 - 3 Sears’ SKU number
1 - 14 Part number
12 - 12 U.P.C. number
1 - 30 Vendor’s item number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- IZ
- Buyer's Size Code
- PN
- Company Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
See IT107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- IZ
- Buyer's Size Code
- PN
- Company Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
See IT107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- IZ
- Buyer's Size Code
- PN
- Company Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
See IT107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- IZ
- Buyer's Size Code
- PN
- Company Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
See IT107
Pricing Information
To specify pricing information
Code identifying pricing specification
- RES
- Resale
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
1 - 14 Resale price.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- X
- Semi-structured (Code and Text)
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
GM04COMPFE (four part Semi-Custom Product Description Code)
GM - General Merchandise
04 - Format Option Code
COMP - Regulatory Compliance
FE - California Air Resources Board (CARB) - Formaldehyde Act
A free-form description to clarify the related data elements and their content
0 - Non-Compliant
1 - Phase 1 Compliant
2 - Phase 2 Compliant
3 - No Added Formaldehyde
4 - Ultra Low Emission Formaldehyde Use (ULEF)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- GK
- Third Party Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
1 - 30 ARB number assigned to Third Party Certifier.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A010
- Absolute Minimum Charge
- A260
- Advertising Allowance
- A400
- Allowance Non-performance
- B010
- Cents Off
- B570
- Container Deposits
- B750
- Core Charge
- B8504
- B950
- Damaged Merchandise
- C000
- Defective Allowance
- C040
- Delivery
- C090
- Deposit Charges
- C310
- Discount
- C870
- Expediting Fee
- D240
- Freight
- D250
- Freshness/Leaker Allowance
- D500
- Handling
- D860
- Inspection Fee
- D920
- Insurance Fee
- E140
- Item-Unit
- E190
- Labor Charges
- E210
- Labor Service
- E560
- Marking or Tagging Charge
- E750
- New Store Discount
- F100
- Over Dimension
- F170
- Pallet Exchange Charge
- F180
- Pallet
- F280
- Performance Allowance
- F680
- Price Deviation
- F800
- Promotional Allowance
- F910
- Quantity Discount
- G020
- Reclamation, State
- G090
- Recovery Fee
- G480
- Restricted Article Fee
- G590
- Salvage
- G740
- Service Charge
- G830
- Shipping and Handling
- G970
- Small Order Charge
- H060
- Special Equipment Charge
- H070
- Special Finish Charge
- H120
- Special Permits
- H400
- Stopcharge
- H550
- Surcharge
- H650
- Tax - Excise Tax - Origin
- H660
- Tax - Federal Excise Tax, FET
- H670
- Tax - Federal Excise Tax, FET, on Tires
- H720
- Tax - Regulatory Tax
- H740
- Tax - Sales and Use
- H750
- Tax - Sales Tax (State and Local)
- I170
- Trade Discount
- I410
- Unsaleable Merchandise Allowance
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A010
- Absolute Minimum Charge
- A260
- Advertising Allowance
- A400
- Allowance Non-performance
- B010
- Cents Off
- B570
- Container Deposits
- B750
- Core Charge
- B850
- Customer Equipment Allowance
- B950
- Damaged Merchandise
- C000
- Defective Allowance
- C040
- Delivery
- C090
- Deposit Charges
- C310
- Discount
- C870
- Expediting Fee
- D240
- Freight
- D250
- Freshness/Leaker Allowance
- D500
- Handling
- D860
- Inspection Fee
- D920
- Insurance Fee
- E140
- Item-Unit
- E190
- Labor Charges
- E210
- Labor Service
- E560
- Marking or Tagging Charge
- E750
- New Store Discount
- F100
- Over Dimension
- F170
- Pallet Exchange Charge
- F180
- Pallet
- F280
- Performance Allowance
- F680
- Price Deviation
- F800
- Promotional Allowance
- F910
- Quantity Discount
- G020
- Reclamation, State
- G090
- Recovery Fee
- G480
- Restricted Article Fee
- G590
- Salvage
- G740
- Service Charge
- G830
- Shipping and Handling
- G970
- Small Order Charge
- H060
- Special Equipment Charge
- H070
- Special Finish Charge
- H120
- Special Permits
- H400
- Stopcharge
- H550
- Surcharge
- H650
- Tax - Excise Tax - Origin
- H660
- Tax - Federal Excise Tax, FET
- H670
- Tax - Federal Excise Tax, FET, on Tires
- H720
- Tax - Regulatory Tax
- H740
- Tax - Sales and Use
- H750
- Tax - Sales Tax (State and Local)
- I170
- Trade Discount
- I410
- Unsaleable Merchandise Allowance
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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