X12 812 Credit/Debit Adjustment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multi-directional between trading partners.

Delimiters

• Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · CD Credit/Debit Adjustment (812)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 812 Credit/Debit Adjustment

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BCD

020

Beginning Credit/Debit Adjustment

RequiredMax use 1

To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

• BCD05 indicates whether the net of the detail is a credit or a debit.

Example

At least one of Invoice Number (BCD-07), Purchase Order Number (BCD-10) or Reference Identification (BCD-14) is required

If either Reference Identification Qualifier (BCD-13) or Reference Identification (BCD-14) is present, then the other is required

BCD-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BCD01 is the credit/debit adjustment date.

BCD-02 · 475 · Credit/Debit Adjustment Number · Required Min 1 Max 22 · Number assigned by issuer of a credit or debit memo · Usage notes 1 - 16 Adjustment number

BCD-03 · 305 · Transaction Handling Code · Required · Code designating the action to be taken by all parties · A Off Invoice (Deduction from Original Invoice) O Deduct from Next Remittance Q Credit Due, Payment Being Issued

BCD-04 · 610 · Amount · Required Min 1 Max 15 · Monetary amount BCD04 is the net amount of this complete transaction.

BCD-05 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit D Debit

BCD-06 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD BCD06 is the invoice date.

BCD-07 · 76 · Invoice Number · Optional Min 1 Max 22 · Identifying number assigned by issuer If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

BCD-09 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD BCD09 is the purchase order date.

BCD-10 · 324 · Purchase Order Number · Optional Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BCD-11 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used. · 00 Original 07 Duplicate

BCD-13 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification · BT Batch Number C9 Previous Credit/Debit Adjustment Number E7 Service Bulletin Number RZ Returned Goods Authorization Number

BCD-14 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes 1 - 16 Document reference number as qualified by the code in BCD13

N9

040

Reference Identification

OptionalMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example

Variants (all may be used)

N9Reference IdentificationN9Reference Identification

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CK Check Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes 1 - 11 Check number

N9

040

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example

Variants (all may be used)

N9Reference IdentificationN9Reference Identification

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · DP Department Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes 3 - 6 Department number

N9

040

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example

Variants (all may be used)

N9Reference IdentificationN9Reference Identification

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IA Internal Vendor Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes 9 - 9 Internal vendor number

PER

050

Administrative Communications Contact

RequiredMax use 1

To identify a person or office to whom administrative communications should be directed

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · CR Customer Relations

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes 1 - 35 Literal ‘Dallas TX AP Center 9767’ or ‘Buying Dept 6nn’ where 6nn is the department number

DTM

070

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 011 Shipped

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

SHD

090

Shipment Detail

OptionalMax use >1

To indicate shipment details in terms of quantity, weight, and routing instructions related to credit or debit of returned product

• SHD is used to indicate shipment detail relative to credit or debit of returned product.

Example

If Number of Units Shipped (SHD-01) is present, then Unit or Basis for Measurement Code (SHD-03) is required

SHD-01 · 382 · Number of Units Shipped · Required Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SHD-03 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SHD-11 · 140 · Standard Carrier Alpha Code · Optional Min 2 Max 4 · Standard Carrier Alpha Code

N1 Loop

RequiredMax 200

N1

100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser) RI Remit To ST Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes 4 - 7 Buying party 9 - 9 Remit to 9 - 9 Ship to for returned goods

Detail

CDD Loop

RequiredMax >1

CDD

160

Credit/Debit Adjustment Detail

RequiredMax use 1

To provide information relative to a line item adjustment

Example

At least one of Amount (CDD-04) or Credit/Debit Quantity (CDD-07) is required

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

If either Price Identifier Code (CDD-12) or Unit Price (CDD-13) is present, then the other is required

CDD-01 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment · 01 Pricing Error 03 Extension Error 05 Item Not Accepted - Quality 10 Pallet/Container Charge Error 11 Returns - Damage 12 Returns - Quality 13 Returns - Dating 14 Returns - Promotion 15 Returns - Recall 16 Non-Invoice Related Allowance/Charge 19 Duplicate Billing 23 Special Charge Not Authorized 27 Product Transfers Subject to Charge Back 44 Required Documents Missing 46 Transportation Charge Incorrect 48 Service Charge 49 Processing Charge 50 Late Charge 52 Credit for Previous Overpayment 53 Remittance for Previous Underpayment 54 Freight Deducted 59 Item not received 63 Customer Paid Invoice Which Was Previously Disputed 72 Authorized Return 74 Cancel or Adjust Prior Credit/Debit Adjustment 75 Total Order Not Received 76 Cash Discount 79 Cooperative Advertising 81 Credit as Agreed 82 Defective Allowance 83 Delivery Charge 86 Duplicate Payment 87 Duplicate Shipment 92 Entire Shipment Not Ordered 93 Field Destroy 97 Handling Charge 98 Labor Charges A2 Misshipped (Wrong Product Received) A4 Nonreceipt of Goods A5 Overage A6 Packing Violations A7 Payment on Account A9 Proof of Delivery Not Received B1 Proof of Shipment Not Received B2 Rebate B6 Repay Discount B7 Restocking Charge B8 Routing Violation B9 Samples Not Received C1 Settlement of Account C2 Special Allowance C8 Ticketing Error E9 Order Cancelled F1 Defective L7 Miscellaneous Deductions L8 Miscellaneous Credits WU Unspecified Recovery

CDD-02 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit D Debit

CDD-03 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set

CDD-04 · 610 · Amount · Required Min 1 Max 15 · Monetary amount

CDD-05 · 1073 · Yes/No Condition or Response Code · Optional · Code indicating a Yes or No condition or response CDD05 is the code indicating whether adjustment is for returned goods. A "Y" confirms that the adjustment is for returned goods. · Y Yes

CDD-07 · 477 · Credit/Debit Quantity · Optional Min 1 Max 10 · Number of supplier units credited or debited

CDD-08 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

CDD-09 · 427 · Unit Price Difference · Optional Min 1 Max 15 · Per unit (case) price or allowance/charge difference between original billing and corrected amount (may be unit full list price or allowance/charge where item was not on original billing or where full credit/debit amount is being transacted, i.e., returns or contested quantities)

CDD-10 · 236 · Price Identifier Code · Optional · Code identifying pricing specification · UCP Unit cost price

CDD-11 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

CDD-12 · 236 · Price Identifier Code · Optional · Code identifying pricing specification If comparison pricing is used, then CDD12 and CDD13 are required. · OPP Original Purchase Order Price

CDD-13 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

LIN

170

Item Identification

OptionalMax use 1

To specify basic item identification data

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code PN Company Part Number UP U.P.C. Consumer Package Code (1-5-5-1) VN Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes 13 - 13 EAN number (LIN02=EN) 4 - 5 Sears’ item number (LIN02=IN) 3 - 3 Sears’ SKU number (LIN02=IZ) 1 - 24 Repair part number (LIN02=PN) 12 - 12 U.P.C. number (LIN02=UP) 1 - 24 Vendor’s item number (LIN02=VN)

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code PN Company Part Number UP U.P.C. Consumer Package Code (1-5-5-1) VN Vendor's (Seller's) Item Number

LIN-05 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes See LIN03

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code PN Company Part Number UP U.P.C. Consumer Package Code (1-5-5-1) VN Vendor's (Seller's) Item Number

LIN-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes See LIN03

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code PN Company Part Number UP U.P.C. Consumer Package Code (1-5-5-1) VN Vendor's (Seller's) Item Number

LIN-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes See LIN03

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code PN Company Part Number UP U.P.C. Consumer Package Code (1-5-5-1) VN Vendor's (Seller's) Item Number

LIN-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes See LIN03

N9

200

Reference Identification

OptionalMax use >1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IV Seller's Invoice Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SE

270

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from Sears

ST*812*0001
BCD*19980829*D50006858*O*2256*D*19980518*****00**BT*D50006858
N9*DP*624
N9*IA*000654321
PER*CR*BUYING DEPT 624
N1*BY**92*Bill to unit 
N1*RI**92*Remit to Duns number
CDD*01*D*100*1090***10*EA*1.09*UCP*9.59*OPP*8.5
LIN*100*IN*40250
N9*IV*141685
CDD*01*D*101*636***3*EA*2.12*UCP*12.12*OPP*10
LIN*101*IN*40251
N9*IV*141685
CDD*01*D*102*530***5*EA*1.06*UCP*6.06*OPP*5
LIN*102*IN*40252
N9*IV*141685
SE*17*0001

Sample from Sears 2

ST*812*0001
BCD*19980828*G0059895*O*3163*D******00**BT*D534911851 
N9*DP*676
N9*IA*840364871
PER*CR*DALLAS TX AP CENTER 9767
DTM*011*20230202
SHD*1**EA********XX44
N1*BY**92*Bill to unit
N1*RI**92*Remit to Duns number
N1*ST**92*Ship-to Duns number 
CDD*12*D*100*285***1*EA**UCP*2.85
LIN*100*IN*95739*IZ*568
CDD*12*D*101*285*Y**1*EA**UCP*2.85
LIN*101*IN*95739*IZ*570
CDD*12*D*102*1260***1*EA**UCP*12.6
LIN*102*IN*44739*IZ*572 
CDD*97*D**222
CDD*10*D**1111
SE*18*0001