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X12 945 Warehouse Shipping Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
W06
020
Warehouse Shipment Identification
Max use 1
Required
0100 Loop
N9
090
Reference Identification
Max use 10
Optional
G61
100
Contact
Max use 3
Optional
G62
110
Date/Time
Max use 5
Optional
NTE
120
Note/Special Instruction
Max use 20
Optional
W27
130
Carrier Detail
Max use 1
Optional
G72
155
Allowance or Charge
Max use 5
Optional
detail
0300 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SW
Warehouse Shipping Advice (945)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
945
Warehouse Shipping Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

W06
020
Heading > W06

Warehouse Shipment Identification

RequiredMax use 1

To provide identifying numbers, dates, and other basic data for this transaction set

Example
If either Master Reference (Link) Number (W06-07) or Link Sequence Number (W06-08) is present, then the other is required
W06-01
514
Reporting Code
Required
Identifier (ID)

Code specifying the basis used when reporting shipment information

A
Inventory Adjustment, Full Detail
B
Book Transfer of Inventory, Full Detail
C
Customer Return - Full Detail
F
Full Detail
J
Original Transaction
K
Simulation Exercise
N
No Exceptions
O
Physical Inventory Overage, Full Detail
P
Production Receipt, Full Detail
R
Replacement and Charge
S
Physical Inventory Shortage, Full Detail
X
Exceptions Only
Y
Automated Manifest System (AMS) Master-In-Bond Participant
W06-02
285
Depositor Order Number
Optional
String (AN)
Min 1Max 22

Identifying number for warehouse shipping order assigned by the depositor

W06-03
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • W0603 is the actual date on which shipment was made.
W06-04
145
Shipment Identification Number
Optional
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

W06-06
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

W06-07
474
Master Reference (Link) Number
Optional
String (AN)
Min 1Max 22

Reference number assigned by the sender to relate a transaction set to a master transaction (When associating a group of purchase orders, invoices or other transaction sets, use the master reference (link) number to identify the group and the link sequence number to identify individual transaction sets within the group)

W06-08
472
Link Sequence Number
Optional
Numeric (N0)
Min 6Max 6

A two-part number in the form "SSSTTT" where "SSS" is a sequentially assigned number and "TTT" equals the highest sequential number being used within the associated (linked) group (Leading zeros are required for both "SSS" and "TTT")

0100 Loop
RequiredMax >1
N1
040
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
ST
Ship To
VN
Vendor
WH
Warehouse
Z7
Mark-for Party
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
050
Heading > 0100 Loop > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
060
Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
070
Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

PER
080
Heading > 0100 Loop > PER

Administrative Communications Contact

OptionalMax use 5

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
IC
Information Contact
OC
Order Contact
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop end
N9
090
Heading > N9

Reference Identification

OptionalMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
If Time Code (N9-06) is present, then Time (N9-05) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2I
Tracking Number
19
Division Identifier
23
Client Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
CO
Customer Order Number
DP
Department Number
IA
Internal Vendor Number
PK
Packing List Number
SL
Sales/Territory Code
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

N9-05
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9-06
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

  • N906 reflects the time zone which the time reflects.
G61
100
Heading > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
IC
Information Contact
OC
Order Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

G62
110
Heading > G62

Date/Time

OptionalMax use 5

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

01
Cancel After This Date
02
Delivery Requested on This Date
11
Shipped on This Date
69
Scheduled Pick-Up Date
G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code specifying the reported time

G62-04
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

NTE
120
Heading > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

W27
130
Heading > W27

Carrier Detail

OptionalMax use 1

To specify details of the transportation equipment and carrier routing details

Example
At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required
W27-01
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
H
Customer Pickup
M
Motor (Common Carrier)
P
Private Carrier
T
Best Way (Shippers Option)
W27-02
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
W27-03
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

W27-04
146
Shipment Method of Payment
Optional
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
W27-05
40
Equipment Description Code
Optional
Identifier (ID)

Code identifying type of equipment used for shipment

TL
Trailer (not otherwise specified)
W27-06
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • W2706 is required when W2701 equals "G" or "R".
W27-07
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

W27-08
368
Shipment/Order Status Code
Optional
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

PR
Partial Shipment
G72
155
Heading > G72

Allowance or Charge

OptionalMax use 5

To specify allowances, charges, or services

Example
If either Allowance or Charge Quantity (G72-06) or Unit or Basis for Measurement Code (G72-07) is present, then the other is required
Only one of Allowance or Charge Rate (G72-05), Allowance or Charge Total Amount (G72-08) or Percent (G72-09) may be present
If either Percent (G72-09) or Dollar Basis For Percent (G72-10) is present, then the other is required
At least one of Allowance or Charge Number (G72-03), Allowance or Charge Rate (G72-05), Allowance or Charge Total Amount (G72-08) or Percent (G72-09) is required
If Option Number (G72-11) is present, then Allowance or Charge Number (G72-03) is required
G72-01
340
Allowance or Charge Code
Required
Identifier (ID)

Code identifying the type of allowance or charge

504
Freight
G72-02
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)

Code indicating method of handling for an allowance or charge

02
Off Invoice
06
Charge to be Paid by Customer
G72-03
341
Allowance or Charge Number
Optional
String (AN)
Min 1Max 16

The number assigned by a vendor referencing an allowance, promotion, deal or charge

G72-04
769
Exception Number
Optional
String (AN)
Min 1Max 16

A unique number identifying an exception or modification to an offered or existing promotion

G72-05
359
Allowance or Charge Rate
Optional
Decimal number (R)
Min 1Max 15

Allowance or Charge Rate per Unit

G72-06
339
Allowance or Charge Quantity
Optional
Decimal number (R)
Min 1Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G72-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
DZ
Dozen
EA
Each
LB
Pound
UN
Unit
G72-08
360
Allowance or Charge Total Amount
Optional
Numeric (N2)
Min 1Max 15

Total dollar amount for the allowance or charge

G72-09
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

  • G7209 is the allowance or charge percent.
G72-10
828
Dollar Basis For Percent
Optional
Decimal number (R)
Min 1Max 9

Dollar basis to be used in the percent calculation of the allowance, charge or tax

G72-11
770
Option Number
Optional
String (AN)
Min 1Max 20

A unique number identifying available promotion or allowance options when more than one is offered

Heading end

Detail

0300 Loop
OptionalMax >1
LX
005
Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

MAN
010
Detail > 0300 Loop > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Example
If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required
If Marks and Numbers (MAN-06) is present, then Marks and Numbers (MAN-05) is required
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
CA
Shipper-Assigned Case Number
CP
Carrier-Assigned Package ID Number
GM
SSCC-18 and Application Identifier
SI
Self-Identifying Container via Radio Frequency ID Device
UC
U.P.C. Shipping Container Code
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
MAN-04
88
Marks and Numbers Qualifier
Optional
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

CA
Shipper-Assigned Case Number
CP
Carrier-Assigned Package ID Number
GM
SSCC-18 and Application Identifier
SI
Self-Identifying Container via Radio Frequency ID Device
UC
U.P.C. Shipping Container Code
MAN-05
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
MAN-06
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

PAL
015
Detail > 0300 Loop > PAL

Pallet Information

OptionalMax use 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

Example
If either Unit Weight (PAL-05) or Unit or Basis for Measurement Code (PAL-06) is present, then the other is required
If either Gross Weight per Pack (PAL-11) or Unit or Basis for Measurement Code (PAL-12) is present, then the other is required
If either Gross Volume per Pack (PAL-13) or Unit or Basis for Measurement Code (PAL-14) is present, then the other is required
If Unit or Basis for Measurement Code (PAL-10) is present, then at least one of Length (PAL-07), Width (PAL-08) or Height (PAL-09) is required
If Length (PAL-07) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Width (PAL-08) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Height (PAL-09) is present, then Unit or Basis for Measurement Code (PAL-10) is required
PAL-01
883
Pallet Type Code
Optional
Identifier (ID)

Code indicating the type of pallet

6
Wood
PAL-02
884
Pallet Tiers
Optional
Numeric (N0)
Min 1Max 3

The number of layers per pallet

PAL-03
885
Pallet Blocks
Optional
Numeric (N0)
Min 1Max 3

The number of pieces (cartons) per layer on the pallet

PAL-04
356
Pack
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

  • PAL04 (Pack) is the number of pieces on the pallet.
PAL-05
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

  • PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
PAL-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
DZ
Dozen
EA
Each
LB
Pound
UN
Unit
PAL-07
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

  • PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
PAL-08
189
Width
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PAL-09
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

  • PAL09 (Height) is the height of the pallet and load.
PAL-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PAL-11
384
Gross Weight per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross weight per pack

  • PAL11 and PAL13 (Gross Weight and Gross Volume) are measured after loading and includes the pallet.
PAL-12
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PAL-13
385
Gross Volume per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross volume per pack

PAL-14
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

N9
017
Detail > 0300 Loop > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
If Time Code (N9-06) is present, then Time (N9-05) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2I
Tracking Number
AO
Appointment Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
GK
Third Party Reference Number
LT
Lot Number
SE
Serial Number
SL
Sales/Territory Code
YD
Buyer Identification
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

N9-04
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

N9-05
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9-06
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

  • N906 reflects the time zone which the time reflects.
0310 Loop
OptionalMax >1
W12
020
Detail > 0300 Loop > 0310 Loop > W12

Warehouse Item Detail

RequiredMax use 1

To designate those line items that were shipped

Example
If either Product/Service ID Qualifier (W12-07) or Product/Service ID (W12-08) is present, then the other is required
At least one of U.P.C. Case Code (W12-06) or Product/Service ID Qualifier (W12-07) is required
If either Product/Service ID Qualifier (W12-17) or Product/Service ID (W12-18) is present, then the other is required
If either Product/Service ID Qualifier (W12-21) or Product/Service ID (W12-22) is present, then the other is required
If either Weight (W12-13), Weight Qualifier (W12-14) or Weight Unit Code (W12-15) are present, then the others are required
If either Weight (W12-10), Weight Qualifier (W12-11) or Weight Unit Code (W12-12) are present, then the others are required
W12-01
368
Shipment/Order Status Code
Required
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

  • Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.
CL
Complete
PR
Partial Shipment
W12-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

W12-03
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W12-06
438
U.P.C. Case Code
Optional
String (AN)
Min 12Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

W12-07
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
MG
Manufacturer's Part Number
SK
Stock Keeping Unit (SKU)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
VN
Vendor's (Seller's) Item Number
W12-08
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

W12-10
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

W12-11
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

W12-12
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

W12-13
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

W12-14
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

W12-15
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

W12-17
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
MG
Manufacturer's Part Number
SK
Stock Keeping Unit (SKU)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
VN
Vendor's (Seller's) Item Number
W12-18
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

W12-21
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
MG
Manufacturer's Part Number
SK
Stock Keeping Unit (SKU)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
VN
Vendor's (Seller's) Item Number
W12-22
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

G69
030
Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

OptionalMax use 5

To describe an item in free-form format

Example
G69-01
369
Free-form Description
Required
String (AN)
Min 1Max 45

Free-form descriptive text

N9
040
Detail > 0300 Loop > 0310 Loop > N9

Reference Identification

OptionalMax use 200

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
If Time Code (N9-06) is present, then Time (N9-05) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

19
Division Identifier
BT
Batch Number
DP
Department Number
LT
Lot Number
SE
Serial Number
YD
Buyer Identification
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

N9-04
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

N9-05
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9-06
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

  • N906 reflects the time zone which the time reflects.
G62
050
Detail > 0300 Loop > 0310 Loop > G62

Date/Time

OptionalMax use 10

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

02
Delivery Requested on This Date
36
Expiration Date
BJ
Shelf-Life Expiration
G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code specifying the reported time

G62-04
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

MEA
057
Detail > 0300 Loop > 0310 Loop > MEA

Measurements

OptionalMax use 5

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Example
If Range Minimum (MEA-05) is present, then Composite Unit of Measure (MEA-04) is required
If Range Maximum (MEA-06) is present, then Composite Unit of Measure (MEA-04) is required
If Measurement Significance Code (MEA-07) is present, then at least one of Measurement Value (MEA-03), Range Minimum (MEA-05) or Range Maximum (MEA-06) is required
Only one of Measurement Value (MEA-03) or Measurement Attribute Code (MEA-08) may be present
At least one of Measurement Value (MEA-03), Range Minimum (MEA-05), Range Maximum (MEA-06) or Measurement Attribute Code (MEA-08) is required
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the broad category to which a measurement applies

MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

DP
Depth
HT
Height
LN
Length
VOL
Volume
WT
Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15

The value of the measurement

MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

C001-02
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15

Power to which a unit is raised

C001-03
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

C001-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
DZ
Dozen
EA
Each
LB
Pound
UN
Unit
C001-05
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15

Power to which a unit is raised

C001-06
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

C001-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

C001-08
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15

Power to which a unit is raised

C001-09
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

C001-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

C001-11
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15

Power to which a unit is raised

C001-12
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

C001-13
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

C001-14
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15

Power to which a unit is raised

C001-15
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

MEA-05
740
Range Minimum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the minimum of the measurement range

  • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
MEA-06
741
Range Maximum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the maximum of the measurement range

MEA-07
935
Measurement Significance Code
Optional
Identifier (ID)
Min 2Max 2

Code used to benchmark, qualify or further define a measurement value

MEA-08
936
Measurement Attribute Code
Optional
Identifier (ID)
Min 2Max 2

Code used to express an attribute response when a numeric measurement value cannot be determined

MEA-09
752
Surface/Layer/Position Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the product surface, layer or position that is being described

R4
070
Detail > 0300 Loop > 0310 Loop > R4

Port or Terminal

OptionalMax use 5

Contractual or operational port or point relevant to the movement of the cargo

Example
If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required
R4-01
115
Port or Terminal Function Code
Required
Identifier (ID)
Min 1Max 1

Code defining function performed at the port or terminal with respect to a shipment

R4-02
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

R4-03
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

R4-04
114
Port Name
Optional
String (AN)
Min 2Max 24

Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

R4-05
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

R4-06
174
Terminal Name
Optional
String (AN)
Min 2Max 30

Free-form field for terminal name

R4-07
113
Pier Number
Optional
String (AN)
Min 1Max 4

Identifying number for the pier

R4-08
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

W27
075
Detail > 0300 Loop > 0310 Loop > W27

Carrier Detail

OptionalMax use 1

To specify details of the transportation equipment and carrier routing details

Example
At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required
W27-01
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

C
Consolidation
H
Customer Pickup
M
Motor (Common Carrier)
P
Private Carrier
T
Best Way (Shippers Option)
W27-02
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
W27-03
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

W27-04
146
Shipment Method of Payment
Optional
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
W27-05
40
Equipment Description Code
Optional
Identifier (ID)

Code identifying type of equipment used for shipment

TL
Trailer (not otherwise specified)
W27-06
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • W2706 is required when W2701 equals "G" or "R".
W27-07
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

W27-08
368
Shipment/Order Status Code
Optional
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

CL
Complete
PR
Partial Shipment
W27-09
152
Special Handling Code
Optional
Identifier (ID)
Min 2Max 3

Code specifying special transportation handling instructions

W27-10
890
Carrier/Route Change Reason Code
Optional
Identifier (ID)
Min 2Max 2

Code reflecting reason a requested carrier or route was changed

G72
085
Detail > 0300 Loop > 0310 Loop > G72

Allowance or Charge

OptionalMax use 5

To specify allowances, charges, or services

Example
If either Allowance or Charge Quantity (G72-06) or Unit or Basis for Measurement Code (G72-07) is present, then the other is required
Only one of Allowance or Charge Rate (G72-05), Allowance or Charge Total Amount (G72-08) or Percent (G72-09) may be present
If either Percent (G72-09) or Dollar Basis For Percent (G72-10) is present, then the other is required
At least one of Allowance or Charge Number (G72-03), Allowance or Charge Rate (G72-05), Allowance or Charge Total Amount (G72-08) or Percent (G72-09) is required
If Option Number (G72-11) is present, then Allowance or Charge Number (G72-03) is required
G72-01
340
Allowance or Charge Code
Required
Identifier (ID)

Code identifying the type of allowance or charge

503
Special Handling
504
Freight
G72-02
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)

Code indicating method of handling for an allowance or charge

02
Off Invoice
06
Charge to be Paid by Customer
G72-03
341
Allowance or Charge Number
Optional
String (AN)
Min 1Max 16

The number assigned by a vendor referencing an allowance, promotion, deal or charge

G72-04
769
Exception Number
Optional
String (AN)
Min 1Max 16

A unique number identifying an exception or modification to an offered or existing promotion

G72-05
359
Allowance or Charge Rate
Optional
Decimal number (R)
Min 1Max 15

Allowance or Charge Rate per Unit

G72-06
339
Allowance or Charge Quantity
Optional
Decimal number (R)
Min 1Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G72-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
DZ
Dozen
EA
Each
LB
Pound
UN
Unit
G72-08
360
Allowance or Charge Total Amount
Optional
Numeric (N2)
Min 1Max 15

Total dollar amount for the allowance or charge

G72-09
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

  • G7209 is the allowance or charge percent.
G72-10
828
Dollar Basis For Percent
Optional
Decimal number (R)
Min 1Max 9

Dollar basis to be used in the percent calculation of the allowance, charge or tax

G72-11
770
Option Number
Optional
String (AN)
Min 1Max 20

A unique number identifying available promotion or allowance options when more than one is offered

LS
105
Detail > 0300 Loop > 0310 Loop > LS

Loop Header

RequiredMax use 1

To indicate that the next segment begins a loop

Example
LS-01
447
Loop Identifier Code
Required
String (AN)
Min 1Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

0312 Loop
RequiredMax >1
LX
110
Detail > 0300 Loop > 0310 Loop > 0312 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

  • The LX loop conveys serial number data.
Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

N9
120
Detail > 0300 Loop > 0310 Loop > 0312 Loop > N9

Reference Identification

OptionalMax use >1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
If Time Code (N9-06) is present, then Time (N9-05) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

N9-05
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9-06
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

  • N906 reflects the time zone which the time reflects.
G62
130
Detail > 0300 Loop > 0310 Loop > 0312 Loop > G62

Date/Time

OptionalMax use 10

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code specifying type of date

G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code specifying the reported time

G62-04
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

N1
140
Detail > 0300 Loop > 0310 Loop > 0312 Loop > N1

Name

OptionalMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
0312 Loop end
LE
165
Detail > 0300 Loop > 0310 Loop > LE

Loop Trailer

RequiredMax use 1

To indicate that the loop immediately preceding this segment is complete

Example
LE-01
447
Loop Identifier Code
Required
String (AN)
Min 1Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

0310 Loop end
0300 Loop end
Detail end

Summary

W03
010
Summary > W03

Total Shipment Information

OptionalMax use 1

To provide totals relating to the shipment

Example
If Weight (W03-02) is present, then Unit or Basis for Measurement Code (W03-03) is required
If either Lading Quantity (W03-06) or Unit or Basis for Measurement Code (W03-07) is present, then the other is required
If either Volume (W03-04) or Unit or Basis for Measurement Code (W03-05) is present, then the other is required
W03-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W03-02
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

W03-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W03-04
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

W03-05
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W03-06
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

W03-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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