X12 214 Transportation Carrier Shipment Status Message

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · QM Transportation Carrier Shipment Status Message (214)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 214 Transportation Carrier Shipment Status Message

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B10

020

Beginning Segment for Transportation Carrier Shipment Status Message

RequiredMax use 1

To transmit identifying numbers and other basic data relating to the transaction set

B10-01 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier B1001 is the carrier assigned reference number. B1001 is the carrier's PRO (invoice number) that identifies the shipment.

B10-02 · 145 · Shipment Identification Number · Required Min 1 Max 30 · Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) · Usage notes Return the value sent in B2_04 from the 204 Load Tender. Do not send 214's for loads not tendered via an EDI 204 Load Tender.

B10-03 · 140 · Standard Carrier Alpha Code · Required Min 2 Max 4 · Standard Carrier Alpha Code B1003 is required when used in Transaction Set 214.

L11

030

Business Instructions and Reference Number

RequiredMax use 300

To specify instructions in this business relationship or a reference number

Example

If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required

L11-01 · 127 · Reference Identification · Required · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Return the value sent in Header L11_01 from the 204 Load Tender. · L Multi-Stop Load S Single-Stop Shipment X Default

L11-02 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification · ZZ Mutually Defined

0100 Ship From

RequiredMax >1

Variants (all may be used)

0100Ship To

N1

050

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SF Ship From

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N2

060

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N2-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N3

070

Address Information

RequiredMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

080

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Ship To

RequiredMax >1

Variants (all may be used)

0100Ship From

N1

050

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N2

060

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N2-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N3

070

Address Information

RequiredMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

080

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0200 Loop

RequiredMax >1

LX

130

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required Min 1 Max 6 · Number assigned for differentiation within a transaction set · Usage notes If multiple AT7 segments are sent in the 214 file, a separate LX loop is required for each. Example: LX 2 AT7 X3 NS 20190917 2200 CT MS1 QUINCY WA L11 2 QN LX 3 AT7 AF NS 20190918 0930 CT MS1 QUINCY WA L11 3 QN LX 4 AT7 X6 NS 20190918 0930 CT MS1 T18 WA L11 4 QN LX 5 AT7 X1 NS 20190918 1330 CT MS1 T18 WA L11 5 QN LX 6 AT7 CD NS * 20190918 1340 CT MS1 T18 WA L11 6*QN

0205 Loop

RequiredMax >1

AT7

140

Shipment Status Details

RequiredMax use 1

To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

Example

If either Shipment Status Code (AT7-01) or Shipment Status or Appointment Reason Code (AT7-02) is present, then the other is required

Only one of Shipment Status Code (AT7-01) or Shipment Appointment Status Code (AT7-03) may be present

If either Shipment Appointment Status Code (AT7-03) or Shipment Status or Appointment Reason Code (AT7-04) is present, then the other is required

If Time (AT7-06) is present, then Date (AT7-05) is required

If Time Code (AT7-07) is present, then Time (AT7-06) is required

AT7-01 · 1650 · Shipment Status Code · Optional · Code indicating the status of a shipment If AT701 is present, AT705 is the date the status occurred. If AT703 is present, AT705 is a date related to an appointment. If AT701 is present, AT706 is the time of the status. If AT703 is present, AT706 is the time of the appointment. · AF Carrier Departed Pick-up Location with Shipment CD Carrier Departed Delivery Location X1 Arrived at Delivery Location X3 Arrived at Pick-up Location X6 En Route to Delivery Location Updates should be sent twice daily: 6:00 AM and 2:00 PM MST.

AT7-02 · 1651 · Shipment Status or Appointment Reason Code · Optional Min 2 Max 2 · Code indicating the reason a shipment status or appointment reason was transmitted

AT7-03 · 1652 · Shipment Appointment Status Code · Optional · Code indicating the status of an appointment to pick-up or deliver a shipment · AA Pick-up Appointment Date and/or Time AB Delivery Appointment Date and/or Time

AT7-04 · 1651 · Shipment Status or Appointment Reason Code · Optional Min 2 Max 2 · Code indicating the reason a shipment status or appointment reason was transmitted

AT7-05 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

AT7-06 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

AT7-07 · 623 · Time Code · Optional Min 2 Max 2 · Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow If AT707 is not present then AT706 represents local time of the status.

MS1

143

Equipment, Shipment, or Real Property Location

RequiredMax use 1

To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

MS1-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name

MS1-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency

L11

150

Business Instructions and Reference Number

RequiredMax use 10

To specify instructions in this business relationship or a reference number

Example

If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required

L11-01 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Stop Sequence 001,002,003 etc.

L11-02 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification · QN Stop Sequence Number

SE

610

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample 1

ST*214*38779
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7***AA*NA*20160111*1900*CT
MS1*GRAND FORKS*ND
L11*01*QN
SE*14*38779

Sample 2

ST*214*39051
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*X3*NS***20160117*0826*CT
MS1*GRAND FORKS*ND
L11*01*QN
SE*14*39051

Sample 3

ST*214*39014
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*X6*NS***20160115*1030*CT
MS1*FARGO*ND
L11*01*QN
SE*14*39014

Sample 4

ST*214*39126
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*CD*NS***20160120*1121*CT
MS1*CALDWELL*ID
L11*02*QN
SE*14*39126