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Transportation Carrier Shipment Status Message
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X12 214 Transportation Carrier Shipment Status Message

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B10
020
Beginning Segment for Transportation Carrier Shipment Status Message
Max use 1
Required
L11
030
Business Instructions and Reference Number
Max use 300
Required
Ship From
SE
610
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

QM
Transportation Carrier Shipment Status Message (214)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
214
Transportation Carrier Shipment Status Message
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B10
020
Heading > B10

Beginning Segment for Transportation Carrier Shipment Status Message

RequiredMax use 1

To transmit identifying numbers and other basic data relating to the transaction set

Example
B10-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • B1001 is the carrier assigned reference number.
  • B1001 is the carrier's PRO (invoice number) that identifies the shipment.
B10-02
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Return the value sent in B2_04 from the 204 Load Tender.

Do not send 214's for loads not tendered via an EDI 204 Load Tender.

B10-03
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B1003 is required when used in Transaction Set 214.
L11
030
Heading > L11

Business Instructions and Reference Number

RequiredMax use 300

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
L11-01
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Return the value sent in Header L11_01 from the 204 Load Tender.

L
Multi-Stop Load
S
Single-Stop Shipment
X
Default
L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
0100 Ship From
RequiredMax >1
Variants (all may be used)
Ship To
N1
050
Heading > Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 60

Free-form name

N2
060
Heading > Ship From > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
070
Heading > Ship From > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
080
Heading > Ship From > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Ship From end
0100 Ship To
RequiredMax >1
Variants (all may be used)
Ship From
N1
050
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Optional
String (AN)
Min 1Max 60

Free-form name

N2
060
Heading > Ship To > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
070
Heading > Ship To > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
080
Heading > Ship To > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Ship To end
0200 Loop
RequiredMax >1
LX
130
Heading > 0200 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

Usage notes

If multiple AT7 segments are sent in the 214 file, a separate LX loop is required for each.

Example:
LX2
AT7
X3NS201909172200CT
MS1QUINCYWA
L112QN
LX3
AT7
AFNS
201909180930CT
MS1QUINCYWA
L113QN
LX4
AT7
X6NS201909180930CT
MS1T18WA
L114QN
LX5
AT7
X1NS
201909181330CT
MS1T18WA
L115QN
LX6
AT7
CDNS*201909181340CT
MS1
T18WA
L11
6*QN

0205 Loop
RequiredMax >1
AT7
140
Heading > 0200 Loop > 0205 Loop > AT7

Shipment Status Details

RequiredMax use 1

To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

Example
If either Shipment Status Code (AT7-01) or Shipment Status or Appointment Reason Code (AT7-02) is present, then the other is required
Only one of Shipment Status Code (AT7-01) or Shipment Appointment Status Code (AT7-03) may be present
If either Shipment Appointment Status Code (AT7-03) or Shipment Status or Appointment Reason Code (AT7-04) is present, then the other is required
If Time (AT7-06) is present, then Date (AT7-05) is required
If Time Code (AT7-07) is present, then Time (AT7-06) is required
AT7-01
1650
Shipment Status Code
Optional
Identifier (ID)

Code indicating the status of a shipment

  • If AT701 is present, AT705 is the date the status occurred. If AT703 is present, AT705 is a date related to an appointment.
  • If AT701 is present, AT706 is the time of the status. If AT703 is present, AT706 is the time of the appointment.
AF
Carrier Departed Pick-up Location with Shipment
CD
Carrier Departed Delivery Location
X1
Arrived at Delivery Location
X3
Arrived at Pick-up Location
X6
En Route to Delivery Location

Updates should be sent twice daily: 6:00 AM and 2:00 PM MST.

AT7-02
1651
Shipment Status or Appointment Reason Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the reason a shipment status or appointment reason was transmitted

AT7-03
1652
Shipment Appointment Status Code
Optional
Identifier (ID)

Code indicating the status of an appointment to pick-up or deliver a shipment

AA
Pick-up Appointment Date and/or Time
AB
Delivery Appointment Date and/or Time
AT7-04
1651
Shipment Status or Appointment Reason Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the reason a shipment status or appointment reason was transmitted

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

AT7-07
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

  • If AT707 is not present then AT706 represents local time of the status.
MS1
143
Heading > 0200 Loop > 0205 Loop > MS1

Equipment, Shipment, or Real Property Location

RequiredMax use 1

To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

Example
MS1-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

MS1-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

0205 Loop end
L11
150
Heading > 0200 Loop > L11

Business Instructions and Reference Number

RequiredMax use 10

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Stop Sequence 001,002,003 etc.

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

QN
Stop Sequence Number
0200 Loop end
SE
610
Heading > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Heading end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0209*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20231101*020911*000000001*X*004010
ST*214*38779
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7***AA*NA*20160111*1900*CT
MS1*GRAND FORKS*ND
L11*01*QN
SE*14*38779
GE*1*000000001
IEA*1*000000001

Sample 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0209*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20231101*020920*000000001*X*004010
ST*214*39051
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*X3*NS***20160117*0826*CT
MS1*GRAND FORKS*ND
L11*01*QN
SE*14*39051
GE*1*000000001
IEA*1*000000001

Sample 3

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0209*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20231101*020929*000000001*X*004010
ST*214*39014
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*X6*NS***20160115*1030*CT
MS1*FARGO*ND
L11*01*QN
SE*14*39014
GE*1*000000001
IEA*1*000000001

Sample 4

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0209*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20231101*020939*000000001*X*004010
ST*214*39126
B10*4455457*5759000*SCAC
L11*S*ZZ
N1*SF*SHIP FROM NAME
N3*3630 GATEWAY DRIVE
N4*GRAND FORKS*ND*58203
N1*ST*SHIP TO NAME
N3*17000 SIMPLOT BLVD PO BOX 1059
N4*CALDWELL*ID*83607
LX*1
AT7*CD*NS***20160120*1121*CT
MS1*CALDWELL*ID
L11*02*QN
SE*14*39126
GE*1*000000001
IEA*1*000000001

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