SpaceX
/
SpaceX Purchase Order
  • Specification
  • EDI Inspector
Import guide into your account
SpaceX

X12 850 SpaceX Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • Segment
  • ~ Element
  • * Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
PER
060
Administrative Communications Contact
Max use 3
Required
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
N1 Loop
detail
PO1 Loop
PO1
010
Baseline Item Data
Max use 1
Required
REF
100
Reference Identification (DPAS Contract Number)
Max use 1
Optional
REF
100
Reference Identification (DPAS System Rating)
Max use 1
Optional
MSG
289
DPAS Message Text
Max use 1
Optional
N9 Loop Carrier Information
MTX
350
MTX
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

*
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

BEG05 is the date assigned to the PO by SpaceX

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
Min 2Max 2

Code identifying purpose of transaction set

BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04
328
Release Number
Required
String (AN)
Min 1Max 30

Purchase Order Revision Number

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
REF
050
Heading > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZA
Supplier
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Contains supplier specific code

PER
060
Heading > PER

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
Required
String (AN)
Min 1Max 60

SpaceX buyer name, this is who should be contacted with questions about this order

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)
Min 2Max 2

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

The N104 value maps to the address provided in the N3/N4 segments. A bulk mapping of N104 code to ship to address can be provided on request

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Contains SpaceX assigned location code

N3
330
Heading > N1 Loop > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

First line of address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Second line of address

N4
340
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Purchase Order Line Number

PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Required
Identifier (ID)

Code identifying the type of unit price for an item

PE
Price per Each
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

SpaceX Part Number

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Contains Vendor/Supplier Part Number

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MG
Manufacturer's Part Number
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Contains Manufacturers Part Number

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

DR
Drawing Revision Number
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PID Loop
RequiredMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

Part Description

PID Loop end
REF
100
Detail > PO1 Loop > REF

Reference Identification (DPAS Contract Number)

OptionalMax use >1

To specify identifying information

Example
Variants (all may be used)
REFReference Identification (DPAS System Rating)
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

GC
Government Contract Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
100
Detail > PO1 Loop > REF

Reference Identification (DPAS System Rating)

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

RB
Rate code number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
289
Detail > PO1 Loop > MSG

DPAS Message Text

OptionalMax use >1

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

SCH Loop
RequiredMax >1
SCH
295
Detail > PO1 Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

  • The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
002
Delivery Requested
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

SCH Loop end
N9 Loop Carrier Information
OptionalMax >1
N9
330
Detail > PO1 Loop > N9 Loop Carrier Information > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Carrier Information
MSG
340
Detail > PO1 Loop > N9 Loop Carrier Information > MSG

Message Text (PO Line Specification)

RequiredMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
PO Line Specification
Required
String (AN)
Min 1Max 264

Contains details regarding the PO Line

N9 Loop Carrier Information end
N9 Loop PO Line Specification
OptionalMax >1
N9
330
Detail > PO1 Loop > N9 Loop PO Line Specification > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PO Line Specification
Defines the content in the following MSG segment
MSG
340
Detail > PO1 Loop > N9 Loop PO Line Specification > MSG

Message Text (PO Line Specification)

RequiredMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
PO Line Specification
Required
String (AN)
Min 1Max 264

Contains details regarding the PO Line

N9 Loop PO Line Specification end
N9 Loop Supplier Part Auxiliary ID
OptionalMax >1
N9
330
Detail > PO1 Loop > N9 Loop Supplier Part Auxiliary ID > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SupplierPartAuxiliaryID
MSG
340
Detail > PO1 Loop > N9 Loop Supplier Part Auxiliary ID > MSG

Message Text (PO Line Specification)

RequiredMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
PO Line Specification
Required
String (AN)
Min 1Max 264

Contains details regarding the PO Line

Usage notes

This contains the supplier part auxillary ID, this is a fairly rare use case and will not apply to most PO's.

N9 Loop Supplier Part Auxiliary ID end
MTX
350
Detail > PO1 Loop > MTX

MTX

OptionalMax use >1

To specify textual data

Example
MTX-01
363
Note Reference Code
Required
Identifier (ID)

Note Reference Code

ZZZ
Mutually Defined
MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096

To transmit large volumes of message text

Usage notes

To transmit large volumes of message text

PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Sum of Quantity Ordered Element (PO102).

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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