X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 10 · Identifying number assigned by issuer · Usage notes SYSCO Invoice Number (10 digits)

BIG-04 · 324 · Purchase Order Number · Optional Min 1 Max 15 · Identifying number for Purchase Order assigned by the orderer/purchaser · Usage notes Customer PO Number (if available)

BIG-07 · 640 · Transaction Type Code · Optional · Code specifying the type of transaction BIG07 is used only to further define the type of invoice when needed. · CN Credit Invoice DI Debit Invoice

N1 Ship To

OptionalMax >1

Variants (all may be used)

N1Ship fromN1Party to receive commercial invoice remittance

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 30 · Free-form name · Usage notes Customer Name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 91 Assigned by Seller or Seller's Agent

N1-04 · 67 · Identification Code · Optional Min 6 Max 6 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes The SYSCO customer number - 6 digits (leading zeroes may appear).

N3

090

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required Min 1 Max 30 · Address information · Usage notes Street Address (line 1).

N3-02 · 166 · Address Information · Optional Min 1 Max 30 · Address information · Usage notes Street Address (line 2).

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional Min 2 Max 20 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 5 Max 9 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

REF

110

Reference Identification

OptionalMax use 12

To specify identifying information

Usage notes

This segment may be used or omitted.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CR Customer Reference Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 5 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Customer Store Number.

N1 Ship from

OptionalMax >1

Variants (all may be used)

N1Ship ToN1Party to receive commercial invoice remittance

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

Identifies the concept/chain/unit the Catalog applies to

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SF Ship From

N1-02 · 93 · Name · Optional Min 1 Max 20 · Free-form name · Usage notes Name of SYSCO house.

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional Min 2 Max 13 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes DUNS Number of SYSCO house

N3

090

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required Min 1 Max 30 · Address information · Usage notes Address of SYSCO house (line 1).

N3-02 · 166 · Address Information · Optional Min 1 Max 30 · Address information · Usage notes Address of SYSCO house (line 2).

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional Min 2 Max 20 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 5 Max 9 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Party to receive commercial invoice remittance

OptionalMax >1

Variants (all may be used)

N1Ship ToN1Ship from

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · RE Party to receive commercial invoice remittance

N1-02 · 93 · Name · Optional Min 1 Max 20 · Free-form name · Usage notes Name of SYSCO house.

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional Min 2 Max 13 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes DUNS Number of SYSCO house.

N3

090

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required Min 1 Max 30 · Address information · Usage notes Address of SYSCO house (line 1).

N3-02 · 166 · Address Information · Optional Min 1 Max 30 · Address information · Usage notes Address of SYSCO house (line 2).

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional Min 2 Max 20 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 5 Max 9 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

DTM

140

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

This segment may be used or omitted.

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 003 Invoice

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes Date Invoice generated (CCYYMMDD).

Detail

IT1 Loop

OptionalMax >1

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

This segment may be used or omitted.

Example

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional Min 1 Max 4 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification. · Usage notes PO line number.

IT1-02 · 358 · Quantity Invoiced · Optional Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case

IT1-04 · 212 · Unit Price · Optional Min 1 Max 10 · Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Code identifying the type of unit price for an item · UM Price per Unit of Measure

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · VN Vendor's (Seller's) Item Number

IT1-07 · 234 · Product/Service ID · Optional Min 1 Max 7 · Identifying number for a product or service · Usage notes Invoiced SUPC Number.

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · OE Original Equipment Number

IT1-11 · 234 · Product/Service ID · Optional Min 1 Max 7 · Identifying number for a product or service · Usage notes Original ordered item.

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VO Vendor's Order Number

IT1-13 · 234 · Product/Service ID · Optional Min 1 Max 8 · Identifying number for a product or service · Usage notes SYSCO Order Number (if available).

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · IN Buyer's Item Number

IT1-15 · 234 · Product/Service ID · Optional Min 1 Max 7 · Identifying number for a product or service · Usage notes Customer Item Number (if available).

IT1-16 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BS Bill Subgroup Code

IT1-17 · 234 · Product/Service ID · Optional Min 1 Max 10 · Identifying number for a product or service · Usage notes Buyer's Bill Subgroup code (GL Code).

QTY

015

Quantity

OptionalMax use 5

To specify quantity information

• The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

Usage notes

This segment may be used or omitted.

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · 01 Discrete Quantity

QTY-02 · 380 · Quantity · Optional Min 1 Max 10 · Numeric value of quantity · Usage notes Quantity Invoiced

QTY-03 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case

TXI

040

State and Local Sales Tax

OptionalMax use 10

To specify tax information

Usage notes

This segment may be used or omitted.

Example

Variants (all may be used)

TXIOther taxes

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · LS State and Local Sales Tax

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 9 · Monetary amount TXI02 is the monetary amount of the tax. · Usage notes Tax amount for this Item.

TXI

040

Other taxes

OptionalMax use 10

To specify tax information

Usage notes

This segment may be used or omitted.

Example

Variants (all may be used)

TXIState and Local Sales Tax

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · OH Other Taxes

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 9 · Monetary amount TXI02 is the monetary amount of the tax. · Usage notes Beverege tax amount for this Item.

CTP

050

Pricing Information

OptionalMax use 25

To specify pricing information

Usage notes

This segment may be used or omitted.

Example

If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required

CTP-01 · 687 · Class of Trade Code · Optional · Code indicating class of trade · DI Distributor

CTP-02 · 236 · Price Identifier Code · Optional · Code identifying pricing specification · INV Invoice Billing Price

CTP-03 · 212 · Unit Price · Optional Min 1 Max 10 · Price per unit of product, service, commodity, etc. See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07. · Usage notes Item Unit Price.

CTP-04 · 380 · Quantity · Optional Min 1 Max 10 · Numeric value of quantity · Usage notes Quantity Invoiced.

CTP-05 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case

CTP-06 · 648 · Price Multiplier Qualifier · Optional · Code indicating the type of price multiplier · SEL Selling Multiplier

CTP-07 · 649 · Multiplier · Optional Min 1 Max 1 · Value to be used as a multiplier to obtain a new value CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given. · Usage notes Always 1

CTP-08 · 782 · Monetary Amount · Optional Min 1 Max 9 · Monetary amount CTP08 is the rebate amount. · Usage notes Total Extended Item Invoice Price.

PID Loop

OptionalMax >1

PID

060

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

This segment may be used or omitted.

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Optional Min 1 Max 30 · A free-form description to clarify the related data elements and their content · Usage notes Item Description.

PKG

090

Item Pack

RequiredMax use 25

To describe marking, packaging, loading, and unloading requirements

Example

Variants (all may be used)

PKGItem Size

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Code indicating the format of a description If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used. · F Free-form

PKG-02 · 753 · Packaging Characteristic Code · Required · Code specifying the marking, packaging, loading and related characteristics being described · PK Packing

PKG-04 · 754 · Packaging Description Code · Optional · A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product PKG04 should be used for industry-specific packaging description codes. · PG

PKG-05 · 352 · Description · Optional Min 1 Max 4 · A free-form description to clarify the related data elements and their content Special marking or tagging data can be given in PKG05 (description). · Usage notes Item Pack.

PKG

090

Item Size

RequiredMax use 25

To describe marking, packaging, loading, and unloading requirements

Example

Variants (all may be used)

PKGItem Pack

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Code indicating the format of a description If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used. · F Free-form

PKG-02 · 753 · Packaging Characteristic Code · Required · Code specifying the marking, packaging, loading and related characteristics being described · UP Unit Pack

PKG-04 · 754 · Packaging Description Code · Optional · A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product PKG04 should be used for industry-specific packaging description codes. · PG

PKG-05 · 352 · Description · Optional Min 1 Max 6 · A free-form description to clarify the related data elements and their content Special marking or tagging data can be given in PKG05 (description). · Usage notes Item Size.

REF

120

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This segment may be used or omitted.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · OI Original Invoice Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 16 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Original Invoice Number (if credit document).

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required Min 1 Max 11 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TXI

020

State and Local Sales Tax

OptionalMax use 10

To specify tax information

Usage notes

This segment may be used or omitted.

Example

Variants (all may be used)

TXIOther Taxes

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · LS State and Local Sales Tax

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 12 · Monetary amount TXI02 is the monetary amount of the tax. · Usage notes Total Extended Tax Amount.

TXI

020

Other Taxes

OptionalMax use 10

To specify tax information

Usage notes

This segment may be used or omitted.

Example

Variants (all may be used)

TXIState and Local Sales Tax

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · OH Other Taxes

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 12 · Monetary amount TXI02 is the monetary amount of the tax. · Usage notes Total Extended Beverege Tax Amount.

CAD

030

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Usage notes

This segment may be used or omitted.

CAD-01 · 91 · Transportation Method/Type Code · Optional · Code specifying the method or type of transportation for the shipment · M Motor (Common Carrier)

CAD-05 · 387 · Routing · Optional Min 1 Max 4 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity · Usage notes Default "UNKN"

CTT

070

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

This segment may be used or omitted.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00*          *00*          *ZZ*SYSCOXXX       *ZZ*RECEIVERID     *180726*1146*U*00401*000159202*0*P*>~
GS*IN*SYSCOXXX*RECEIVERID*20180726*1146*106258*X*004010~
ST*810*0001~
BIG*20180726*255004940*****DI~
N1*ST*CUSTOMER NAME*91*123456~
N3*123 STREET ADDRESS~
N4*CITY*ST*ZIPCODE~
N1*SF*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
N1*RE*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
DTM*003*20180726~
IT1**3*CA*26.55*UM*VN*7054694***OE*7054694*VO*00030839*IN*0000000~
QTY*01*3*CA~
TXI*LS*7.97~
CTP*DI*INV*26.55*3*CA*SEL*1*79.65~
PID*F****ITEM DESCRIPTION~
PKG*F*PK***1~
PKG*F*UP***500 CT~
TDS*8762~
TXI*LS*7.97~
CAD*M****UNKN~
CTT*1~
SE*24*0001~
GE*1*106258~
IEA*1*000159202~