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Invoice
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    Ship To
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 10

    Identifying number assigned by issuer

    Usage notes

    SYSCO Invoice Number (10 digits)

    BIG-04
    324
    Purchase Order Number
    Optional
    Min 1Max 15

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Customer PO Number (if available)

    BIG-07
    640
    Transaction Type Code
    Optional

    Code specifying the type of transaction

    • BIG07 is used only to further define the type of invoice when needed.
    CN
    Credit Invoice
    DI
    Debit Invoice
    N1 Ship To
    OptionalMax >1
    Variants (all may be used)
    N1Ship fromN1Party to receive commercial invoice remittance
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 30

    Free-form name

    Usage notes

    Customer Name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    91
    Assigned by Seller or Seller's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 6Max 6

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    The SYSCO customer number - 6 digits (leading zeroes may appear).

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 30

    Address information

    Usage notes

    Street Address (line 1).

    N3-02
    166
    Address Information
    Optional
    Min 1Max 30

    Address information

    Usage notes

    Street Address (line 2).

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 20

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 5Max 9

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    REF
    110

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Usage notes

    This segment may be used or omitted.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CR
    Customer Reference Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 5

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Customer Store Number.

    N1 Ship from
    OptionalMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    This segment may be used or omitted.

    Identifies the concept/chain/unit the Catalog applies to

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 20

    Free-form name

    Usage notes

    Name of SYSCO house.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 13

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    DUNS Number of SYSCO house

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 30

    Address information

    Usage notes

    Address of SYSCO house (line 1).

    N3-02
    166
    Address Information
    Optional
    Min 1Max 30

    Address information

    Usage notes

    Address of SYSCO house (line 2).

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 20

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 5Max 9

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N1 Party to receive commercial invoice remittance
    OptionalMax >1
    Variants (all may be used)
    N1Ship ToN1Ship from
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    This segment may be used or omitted.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RE
    Party to receive commercial invoice remittance
    N1-02
    93
    Name
    Optional
    Min 1Max 20

    Free-form name

    Usage notes

    Name of SYSCO house.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 13

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    DUNS Number of SYSCO house.

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 30

    Address information

    Usage notes

    Address of SYSCO house (line 1).

    N3-02
    166
    Address Information
    Optional
    Min 1Max 30

    Address information

    Usage notes

    Address of SYSCO house (line 2).

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment may be used or omitted.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 20

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 5Max 9

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    This segment may be used or omitted.

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    003
    Invoice
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    Date Invoice generated (CCYYMMDD).

    Detail

    IT1 Loop
    OptionalMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    This segment may be used or omitted.

    Example
    If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 4

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    Usage notes

    PO line number.

    IT1-02
    358
    Quantity Invoiced
    Optional
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    IT1-04
    212
    Unit Price
    Optional
    Min 1Max 10

    Price per unit of product, service, commodity, etc.

    IT1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    UM
    Price per Unit of Measure
    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    VN
    Vendor's (Seller's) Item Number
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 7

    Identifying number for a product or service

    Usage notes

    Invoiced SUPC Number.

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    OE
    Original Equipment Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 7

    Identifying number for a product or service

    Usage notes

    Original ordered item.

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VO
    Vendor's Order Number
    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 8

    Identifying number for a product or service

    Usage notes

    SYSCO Order Number (if available).

    IT1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 7

    Identifying number for a product or service

    Usage notes

    Customer Item Number (if available).

    IT1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BS
    Bill Subgroup Code
    IT1-17
    234
    Product/Service ID
    Optional
    Min 1Max 10

    Identifying number for a product or service

    Usage notes

    Buyer's Bill Subgroup code (GL Code).

    QTY
    015

    Quantity

    OptionalMax use 5

    To specify quantity information

    • The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
    Usage notes

    This segment may be used or omitted.

    Example
    QTY-01
    673
    Quantity Qualifier
    Required

    Code specifying the type of quantity

    01
    Discrete Quantity
    QTY-02
    380
    Quantity
    Optional
    Min 1Max 10

    Numeric value of quantity

    Usage notes

    Quantity Invoiced

    QTY-03
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    TXI
    040

    State and Local Sales Tax

    OptionalMax use 10

    To specify tax information

    Usage notes

    This segment may be used or omitted.

    Example
    Variants (all may be used)
    TXIOther taxes
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    LS
    State and Local Sales Tax
    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 9

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    Usage notes

    Tax amount for this Item.

    TXI
    040

    Other taxes

    OptionalMax use 10

    To specify tax information

    Usage notes

    This segment may be used or omitted.

    Example
    Variants (all may be used)
    TXIState and Local Sales Tax
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    OH
    Other Taxes
    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 9

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    Usage notes

    Beverege tax amount for this Item.

    CTP
    050

    Pricing Information

    OptionalMax use 25

    To specify pricing information

    Usage notes

    This segment may be used or omitted.

    Example
    If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required
    CTP-01
    687
    Class of Trade Code
    Optional

    Code indicating class of trade

    DI
    Distributor
    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    INV
    Invoice Billing Price
    CTP-03
    212
    Unit Price
    Optional
    Min 1Max 10

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    Usage notes

    Item Unit Price.

    CTP-04
    380
    Quantity
    Optional
    Min 1Max 10

    Numeric value of quantity

    Usage notes

    Quantity Invoiced.

    CTP-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    CTP-06
    648
    Price Multiplier Qualifier
    Optional

    Code indicating the type of price multiplier

    SEL
    Selling Multiplier
    CTP-07
    649
    Multiplier
    Optional
    Min 1Max 1

    Value to be used as a multiplier to obtain a new value

    • CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
    Usage notes

    Always 1

    CTP-08
    782
    Monetary Amount
    Optional
    Min 1Max 9

    Monetary amount

    • CTP08 is the rebate amount.
    Usage notes

    Total Extended Item Invoice Price.

    PID Loop
    OptionalMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    This segment may be used or omitted.

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 30

    A free-form description to clarify the related data elements and their content

    Usage notes

    Item Description.

    PKG
    090

    Item Pack

    RequiredMax use 25

    To describe marking, packaging, loading, and unloading requirements

    Example
    Variants (all may be used)
    PKGItem Size
    If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
    PKG-01
    349
    Item Description Type
    Optional

    Code indicating the format of a description

    • If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
    F
    Free-form
    PKG-02
    753
    Packaging Characteristic Code
    Required

    Code specifying the marking, packaging, loading and related characteristics being described

    PK
    Packing
    PKG-04
    754
    Packaging Description Code
    Optional

    A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

    • PKG04 should be used for industry-specific packaging description codes.
    PG
    PKG-05
    352
    Description
    Optional
    Min 1Max 4

    A free-form description to clarify the related data elements and their content

    • Special marking or tagging data can be given in PKG05 (description).
    Usage notes

    Item Pack.

    PKG
    090

    Item Size

    RequiredMax use 25

    To describe marking, packaging, loading, and unloading requirements

    Example
    Variants (all may be used)
    PKGItem Pack
    If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
    PKG-01
    349
    Item Description Type
    Optional

    Code indicating the format of a description

    • If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
    F
    Free-form
    PKG-02
    753
    Packaging Characteristic Code
    Required

    Code specifying the marking, packaging, loading and related characteristics being described

    UP
    Unit Pack
    PKG-04
    754
    Packaging Description Code
    Optional

    A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

    • PKG04 should be used for industry-specific packaging description codes.
    PG
    PKG-05
    352
    Description
    Optional
    Min 1Max 6

    A free-form description to clarify the related data elements and their content

    • Special marking or tagging data can be given in PKG05 (description).
    Usage notes

    Item Size.

    REF
    120

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    This segment may be used or omitted.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    OI
    Original Invoice Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 16

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Original Invoice Number (if credit document).

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 11

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TXI
    020

    State and Local Sales Tax

    OptionalMax use 10

    To specify tax information

    Usage notes

    This segment may be used or omitted.

    Example
    Variants (all may be used)
    TXIOther Taxes
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    LS
    State and Local Sales Tax
    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 12

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    Usage notes

    Total Extended Tax Amount.

    TXI
    020

    Other Taxes

    OptionalMax use 10

    To specify tax information

    Usage notes

    This segment may be used or omitted.

    Example
    Variants (all may be used)
    TXIState and Local Sales Tax
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    OH
    Other Taxes
    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 12

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    Usage notes

    Total Extended Beverege Tax Amount.

    CAD
    030

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Usage notes

    This segment may be used or omitted.

    Example
    CAD-01
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    M
    Motor (Common Carrier)
    CAD-05
    387
    Routing
    Optional
    Min 1Max 4

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    Usage notes

    Default "UNKN"

    CTT
    070

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Usage notes

    This segment may be used or omitted.

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ISA*00* *00* *ZZ*SYSCOXXX *ZZ*RECEIVERID *180726*1146*U*00401*000159202*0*P*>~
    GS*IN*SYSCOXXX*RECEIVERID*20180726*1146*106258*X*004010~
    ST*810*0001~
    BIG*20180726*255004940*****DI~
    N1*ST*CUSTOMER NAME*91*123456~
    N3*123 STREET ADDRESS~
    N4*CITY*ST*ZIPCODE~
    N1*SF*SYSCO FOOD SERVICES*9*8355689650000~
    N3*PO BOX 97054~
    N4*KENT*WA*98064-975~
    N1*RE*SYSCO FOOD SERVICES*9*8355689650000~
    N3*PO BOX 97054~
    N4*KENT*WA*98064-975~
    DTM*003*20180726~
    IT1**3*CA*26.55*UM*VN*7054694***OE*7054694*VO*00030839*IN*0000000~
    QTY*01*3*CA~
    TXI*LS*7.97~
    CTP*DI*INV*26.55*3*CA*SEL*1*79.65~
    PID*F****ITEM DESCRIPTION~
    PKG*F*PK***1~
    PKG*F*UP***500 CT~
    TDS*8762~
    TXI*LS*7.97~
    CAD*M****UNKN~
    CTT*1~
    SE*24*0001~
    GE*1*106258~
    IEA*1*000159202~

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