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Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
Party to receive commercial invoice remittance
DTM
140
Date/Time Reference
Max use 10
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 10

Identifying number assigned by issuer

Usage notes

SYSCO Invoice Number (10 digits)

BIG-04
324
Purchase Order Number
Optional
String (AN)
Min 1Max 15

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Customer PO Number (if available)

BIG-07
640
Transaction Type Code
Optional
Identifier (ID)

Code specifying the type of transaction

  • BIG07 is used only to further define the type of invoice when needed.
CN
Credit Invoice
DI
Debit Invoice
N1 Party to receive commercial invoice remittance
OptionalMax 1
Variants (all may be used)
Ship fromShip To
N1
070
Heading > Party to receive commercial invoice remittance > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

RE
Party to receive commercial invoice remittance
Optional
String (AN)
Min 1Max 20

Free-form name

Usage notes

Name of SYSCO house.

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 13

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

DUNS Number of SYSCO house.

N3
090
Heading > Party to receive commercial invoice remittance > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 30

Address information

Usage notes

Address of SYSCO house (line 1).

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 30

Address information

Usage notes

Address of SYSCO house (line 2).

N4
100
Heading > Party to receive commercial invoice remittance > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 20

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 5Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Party to receive commercial invoice remittance end
N1 Ship from
OptionalMax 1
N1
070
Heading > Ship from > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

Identifies the concept/chain/unit the Catalog applies to

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 20

Free-form name

Usage notes

Name of SYSCO house.

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 13

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

DUNS Number of SYSCO house

N3
090
Heading > Ship from > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 30

Address information

Usage notes

Address of SYSCO house (line 1).

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 30

Address information

Usage notes

Address of SYSCO house (line 2).

N4
100
Heading > Ship from > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 20

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 5Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Ship from end
N1 Ship To
OptionalMax 1
N1
070
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Optional
String (AN)
Min 1Max 30

Free-form name

Usage notes

Customer Name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 6Max 6

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

The SYSCO customer number - 6 digits (leading zeroes may appear).

N3
090
Heading > Ship To > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 30

Address information

Usage notes

Street Address (line 1).

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 30

Address information

Usage notes

Street Address (line 2).

N4
100
Heading > Ship To > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 20

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 5Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

REF
110
Heading > Ship To > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Usage notes

This segment may be used or omitted.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CR
Customer Reference Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 5

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Customer Store Number.

N1 Ship To end
DTM
140
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

This segment may be used or omitted.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

003
Invoice
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date Invoice generated (CCYYMMDD).

Heading end

Detail

IT1 Loop
OptionalMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

This segment may be used or omitted.

Example
If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 4

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
Usage notes

PO line number.

IT1-02
358
Quantity Invoiced
Optional
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

IT1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
IT1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 10

Price per unit of product, service, commodity, etc.

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

UM
Price per Unit of Measure
IT1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
VN
Vendor's (Seller's) Item Number
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 7

Identifying number for a product or service

Usage notes

Invoiced SUPC Number.

IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

OE
Original Equipment Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 7

Identifying number for a product or service

Usage notes

Original ordered item.

IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VO
Vendor's Order Number
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 8

Identifying number for a product or service

Usage notes

SYSCO Order Number (if available).

IT1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IN
Buyer's Item Number
IT1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 7

Identifying number for a product or service

Usage notes

Customer Item Number (if available).

IT1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BS
Bill Subgroup Code
IT1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

Usage notes

Buyer's Bill Subgroup code (GL Code).

QTY
015
Detail > IT1 Loop > QTY

Quantity

OptionalMax use 5

To specify quantity information

  • The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Usage notes

This segment may be used or omitted.

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

01
Discrete Quantity
QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 10

Numeric value of quantity

Usage notes

Quantity Invoiced

QTY-03
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
TXI
040
Detail > IT1 Loop > TXI

Other taxes

OptionalMax use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

OH
Other Taxes
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 9

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

Beverege tax amount for this Item.

TXI
040
Detail > IT1 Loop > TXI

State and Local Sales Tax

OptionalMax use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Example
Variants (all may be used)
TXIOther taxes
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

LS
State and Local Sales Tax
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 9

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

Tax amount for this Item.

CTP
050
Detail > IT1 Loop > CTP

Pricing Information

OptionalMax use 25

To specify pricing information

Usage notes

This segment may be used or omitted.

Example
If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

DI
Distributor
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)

Code identifying pricing specification

INV
Invoice Billing Price
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 10

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

Item Unit Price.

CTP-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 10

Numeric value of quantity

Usage notes

Quantity Invoiced.

CTP-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
CTP-06
648
Price Multiplier Qualifier
Optional
Identifier (ID)

Code indicating the type of price multiplier

SEL
Selling Multiplier
CTP-07
649
Multiplier
Optional
Decimal number (R)
Min 1Max 1

Value to be used as a multiplier to obtain a new value

  • CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
Usage notes

Always 1

CTP-08
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 9

Monetary amount

  • CTP08 is the rebate amount.
Usage notes

Total Extended Item Invoice Price.

PID Loop
OptionalMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

This segment may be used or omitted.

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 30

A free-form description to clarify the related data elements and their content

Usage notes

Item Description.

PID Loop end
PKG
090
Detail > IT1 Loop > PKG

Item Pack

RequiredMax use 1

To describe marking, packaging, loading, and unloading requirements

Example
Variants (all may be used)
PKGItem Size
If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
PKG-01
349
Item Description Type
Optional
Identifier (ID)

Code indicating the format of a description

  • If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
F
Free-form
PKG-02
753
Packaging Characteristic Code
Required
Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

PK
Packing
PKG-04
754
Packaging Description Code
Optional
String (AN)

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

  • PKG04 should be used for industry-specific packaging description codes.
PG
PKG-05
352
Description
Optional
String (AN)
Min 1Max 4

A free-form description to clarify the related data elements and their content

  • Special marking or tagging data can be given in PKG05 (description).
Usage notes

Item Pack.

PKG
090
Detail > IT1 Loop > PKG

Item Size

RequiredMax use 1

To describe marking, packaging, loading, and unloading requirements

Example
Variants (all may be used)
PKGItem Pack
If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
PKG-01
349
Item Description Type
Optional
Identifier (ID)

Code indicating the format of a description

  • If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
F
Free-form
PKG-02
753
Packaging Characteristic Code
Required
Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

UP
Unit Pack
PKG-04
754
Packaging Description Code
Optional
String (AN)

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

  • PKG04 should be used for industry-specific packaging description codes.
PG
PKG-05
352
Description
Optional
String (AN)
Min 1Max 6

A free-form description to clarify the related data elements and their content

  • Special marking or tagging data can be given in PKG05 (description).
Usage notes

Item Size.

REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This segment may be used or omitted.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

OI
Original Invoice Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 16

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Original Invoice Number (if credit document).

IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 11

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
TXI
020
Summary > TXI

Other Taxes

OptionalMax use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Example
Variants (all may be used)
TXIState and Local Sales Tax
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

OH
Other Taxes
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 12

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

Total Extended Beverege Tax Amount.

TXI
020
Summary > TXI

State and Local Sales Tax

OptionalMax use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Example
Variants (all may be used)
TXIOther Taxes
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

LS
State and Local Sales Tax
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 12

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

Total Extended Tax Amount.

CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Usage notes

This segment may be used or omitted.

Example
CAD-01
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

M
Motor (Common Carrier)
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 4

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Default "UNKN"

CTT
070
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Usage notes

This segment may be used or omitted.

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00* *00* *ZZ*SYSCOXXX *ZZ*RECEIVERID *180726*1146*U*00401*000159202*0*P*>~
GS*IN*SYSCOXXX*RECEIVERID*20180726*1146*106258*X*004010~
ST*810*0001~
BIG*20180726*255004940*****DI~
N1*ST*CUSTOMER NAME*91*123456~
N3*123 STREET ADDRESS~
N4*CITY*ST*ZIPCODE~
N1*SF*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
N1*RE*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
DTM*003*20180726~
IT1**3*CA*26.55*UM*VN*7054694***OE*7054694*VO*00030839*IN*0000000~
QTY*01*3*CA~
TXI*LS*7.97~
CTP*DI*INV*26.55*3*CA*SEL*1*79.65~
PID*F****ITEM DESCRIPTION~
PKG*F*PK***1~
PKG*F*UP***500 CT~
TDS*8762~
TXI*LS*7.97~
CAD*M****UNKN~
CTT*1~
SE*24*0001~
GE*1*106258~
IEA*1*000159202~

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