X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
WCDL Load Number.
Must be returned on the 214 & 990. See 214 & 990 spec for more information.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 04
- Change
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
WCDM reserves the right to add new L11 Qualifiers without notification.
- BM
- Bill of Lading Number
WCDI Warehouse Bill of Lading or Purchase number( may not be sent in first file, but should be in updates)
- CN
- Carrier's Reference Number (PRO/Invoice)
Carrier's Pro Number - Mainly for LTL shipments
- CR
- Customer Reference Number
- MA
- Ship Notice/Manifest Number
WCDL Assigned Trip number (But this can change if changes to Freight Bill are needed)
- OW
- Service Order Number
- RB
- Rate code number
Currency for L3 rate information: USD/MXN/CAN
- SI
- Shipper's Identifying Number for Shipment (SID)
- TH
- Transportation Account Code (TAC)
- Transportation Management Center (TMC) Logistics loads - Freight Customer - Brokerage network loads - "WCDM"
- VD
- Volume Number
Carrier T Number (WCDM "Account Code" for the carrier)
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Pallet Information
To specify pallet information including quantity, exchange, and weight
Number of pallets shipped
Total Pallets for this shipment.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- INT
- General Order Instructions
- OTH
- Other Instructions
- SPH
- Special Handling
- ZZZ
- Mutually Defined
Shipment Miles
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
N1 Loop with VI qualifier is WCDL Contact Information.
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Example:
G61ZZJOHN DEERE - This is a TMC load. (there are several TMC customers)
G61ZZWCDL - This is a Brokerage load
- CN
- General Contact
- IC
- Information Contact
- ZZ
- Mutually Defined
- Transportation Management Center (TMC) Logistics loads - Freight Customer
- Brokerage network loads - "WCDL"
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Additional reference number or description to clarify a contact number
WCDL representative's branch number - Will only be present on the G61 with the 'CN' qualifier.
Equipment Details
To identify the equipment
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
- ZZZZ
- Equipment Number Unknown at time of shipment.
Code identifying type of equipment used for shipment
- BK
- Container, Bulk
- CN
- Container
- DD
- Double-Drop Trailer
- FR
- Flat Bed Trailer - Removable Sides
- FT
- Flat Bed Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TL
- Trailer (not otherwise specified)
- TV
- Truck, Van
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Note: For Load Plan information in L1101
P1 = Main Load
P2 = Secondary Load
P3 = etc.
OU = Overflow load unplanned
OP = Overflow load planned
e.g. STR175P1 = Store #175 Main Load
Codes apply per commodity, so we can have a P1 for dry main, and P1 for fresh main.
- AO
- Appointment Number
- BM
- Bill of Lading Number
- DO
- Delivery Order Number
- LP
- For Pickup Limited Freight Tariff Number
- PO
- Purchase Order Number
- PU
- Previous Bill of Lading Number
- TO
- Terminal Operator Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 38
- Ship Not Later Than Date
- 54
- Deliver No Later Than Date
- 68
- Requested Delivery Date
Code specifying the reported time
- 4
- Pickup Requested Scheduled Time
- 5
- Delivery Requested Scheduled Time
- LD
- Latest Delivery Time
- LP
- Latest Pickup Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Only present on Hazmat loads.
- HZD
- Hazardous Cargo On Deck
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- OTH
- Other Instructions
- PKG
- Packaging Instructions
PKG - Dimension Information. Use mainly for LTL shipments.
- SPH
- Special Handling
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Brokerage shipments - WCDL warehouse code (w-code)
Transportation Management Center (TMC) - Our customer's location code when available. If not available, WCDL warehouse code (w- code)
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Free-form name
If contact name is unavailable, '"GENERAL CONTACT NUMBER" will be passed.
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
OID_01 = Bill to Reference ID
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Warehouse BOL or Warehouse Purchase Number
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- 2W
- Bin
- 48
- Bulk Car Load
- AB
- Bulk Pack
- BA
- Bale
- BC
- Bucket
- BD
- Bundle
- BG
- Bag
- BN
- Bulk
- BO
- Bottle
- BX
- Box
- CA
- Case
- CP
- Crate
- CT
- Carton
- DR
- Drum
- DZ
- Dozen
- EA
- Each
- FT
- Foot
- GA
- Gallon
- JR
- Jar
- KT
- Kit
- LF
- Linear Foot
- PA
- Pail
- PC
- Piece
- PD
- Pad
- PK
- Package
- PL
- Pallet/Unit Load
- PR
- Pair
- RE
- Reel
- RL
- Roll
- S9
- Slip Sheet
A cardboard platform used for holding product for storage or transportation
- SH
- Sheet
- SJ
- Sack
- ST
- Set
- SV
- Skid
- TE
- Tote
- TY
- Tray
- YD
- Yard
- Z5
- Lug
- ZZ
- Mutually Defined
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
Pallets for this item
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
NOTE: L503, L504, L505 are not to be used as the rule for the trailer temperatures, WCD will provide temperatures once trailers are loaded.
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
- C
- Celsius
- F
- Fahrenheit
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Marks and numbers used to identify a shipment or parts of a shipment
(Can include [ - ] negative sign for temps) e.g. -10 = minus 10 degrees
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- 2W
- Bin
- 48
- Bulk Car Load
- AB
- Bulk Pack
- BA
- Bale
- BC
- Bucket
- BD
- Bundle
- BG
- Bag
- BN
- Bulk
- BO
- Bottle
- BX
- Box
- CA
- Case
- CP
- Crate
- CT
- Carton
- DR
- Drum
- DZ
- Dozen
- EA
- Each
- FT
- Foot
- GA
- Gallon
- JR
- Jar
- KT
- Kit
- LF
- Linear Foot
- PA
- Pail
- PC
- Piece
- PD
- Pad
- PK
- Package
- PL
- Pallet/Unit Load
- PR
- Pair
- RE
- Reel
- RL
- Roll
- S9
- Slip Sheet
- SH
- Sheet
- SJ
- Sack
- ST
- Set
- SV
- Skid
- TE
- Tote
- TY
- Tray
- YD
- Yard
- Z5
- Lug
- ZZ
- Mutually Defined
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
Code describing a commodity or group of commodities
Hazardous material description
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
L3_05 = Total Charges Including Accessorial. L3_06 = Total Accessorial Only.
Subtract L3_06 from L3_05 for Freight Only Amount.
Code qualifying how to extend charges or interpret value
- CW
- Per Hundred Weight
- FR
- Flat Rate
- LB
- Per Pound
- MM
- Per Metric Ton (Tonne)
- PD
- Per Day
- PM
- Per Mile
- PP
- Per Piece
- PR
- Per Hour
- SY
- Square Yard
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Total Charges; (Freight + Accessorial)
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Total Accessorial only
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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