X12 820 Freight Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
- D
- Make Payment Only
- H
- Notification Only
- I
- Remittance Information Only
- P
- Prenotification of Future Transfers
Monetary amount
- BPR02 specifies the payment amount.
Code indicating whether amount is a credit or debit
- C
- Credit
- D
- Debit
Code identifying the method for the movement of payment instructions
ACH and CHK are the most frequently used codes for YRC Freight Inc.
- ACH
- Automated Clearing House (ACH)
- CHK
- Check
- DCC
- ACH Demand Cash Concentration/Disbursement (CCD) Credit
- DCD
- ACH Demand Cash Concentration/Disbursement (CCD) Debit
- DXC
- ACH Demand Corporate Trade Exchange (CTX) Credit
- DXD
- ACH Demand Corporate Trade Exchange (CTX) Debit
- DZC
- ACH Demand Cash Concentration/Disbursement Plus (CCD+) Credit
- DZD
- ACH Demand Cash Concentration/Disbursement Plus (CCD+) Debit
- FEW
- Federal Reserve Funds/Wire Transfer - Repetitive
- FWT
- Federal Reserve Funds/Wire Transfer - Nonrepetitive
Code identifying the payment format to be used
- CCD
- Cash Concentration/Disbursement (CCD) (ACH)
- CCP
- Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)
- CTP
- Corporate Trade Payment (CTP) (ACH)
- CTX
- Corporate Trade Exchange (CTX) (ACH)
- PBC
- Commercial/Corporate Check
- PPD
- Prearranged Payment and Deposit (PPD+) (ACH)
- PPP
- Prearranged Payment and Deposit plus Addenda (PPD+) (ACH)
Code identifying the type of identification number of Depository Financial Institution (DFI)
- When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
- BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR08 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR14 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Date expressed as CCYYMMDD
- BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
Code identifying the business reason for this payment
- BPR17 is a code identifying the business reason for this payment.
- VEN
- Vendor Payment
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR18, BPR19, BPR20 and BPR21, if used, identify a third bank identification number and account to be used for return items only.
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR20 is a code identifying the type of bank account or other financial asset.
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
- 2
- Referenced Transaction Trace Numbers
- 3
- Financial Reassociation Trace Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
- TRN03 identifies an organization.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN04 identifies a further subdivision within the organization.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- The CUR segment does not initiate a foreign exchange transaction.
- Identifies the buyer’s (BY) currency as U.S. dollars (USD).
- The multiplier (1.20) is the exchange-rate factor for the conversion.
- Identifies the seller’s (SH) currency as Canadian dollars (CAD).
- Indicates the basis for the exchange rate as the New York Foreign Exchange (NYC) and the effective date/time (007) as April 1, 1995 (950401) at 2:00 P.M. (1400)
Code identifying an organizational entity, a physical location, property or an individual
- MC
- Motor Carrier
Code (Standard ISO) for country in whose currency the charges are specified
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code identifying an organizational entity, a physical location, property or an individual
- BS
- Bill and Ship To
- BT
- Bill-to-Party
- CN
- Consignee
- OC
- Origin Carrier
- PF
- Party to Receive Freight Bill
- SH
- Shipper
Code (Standard ISO) for country in whose currency the charges are specified
Code identifying the market upon which the currency exchange rate is based
- NYC
- New York Foreign Exchange
Code specifying type of date or time, or both date and time
- 007
- Effective
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- BT
- Batch Number
- CK
- Check Number
- CR
- Customer Reference Number
- EF
- Electronic Funds Transfer ID Number
- FR
- Freight Bill Number
- OI
- Original Invoice Number
- R4
- Tariff Section Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- TN
- Transaction Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 003
- Invoice
- 097
- Transaction Creation
- 234
- Settlement Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- PE
- Payee
- PR
- Payer
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 2
- Standard Carrier Alpha Code (SCAC)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 18
- Automotive Industry Action Group (AIAG)
- 25
- Carrier's Customer Code
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Code identifying an organizational entity, a physical location, property or an individual
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
Number assigned for differentiation within a transaction set
Code identifying an organizational entity, a physical location, property or an individual
- AO
- Account Of
- CF
- Subsidiary/Division
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 2
- Standard Carrier Alpha Code (SCAC)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying an organizational entity, a physical location, property or an individual
Code designating the system/method of code structure used for Identification Code (67)
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Individual or Organizational Name
To supply the full name of an individual or organizational entity
- Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
Code identifying an organizational entity, a physical location, property or an individual
- AO
- Account Of
- CN
- Consignee
- SH
- Shipper
Code qualifying the type of entity
- NM102 qualifies NM103.
- 1
- Person
- 2
- Non-Person Entity
- 3
- Unknown
- 4
- Corporation
- 5
- Trust
- 6
- Organization
- 7
- Limited Liability Corporation
- 8
- Partnership
- 9
- S Corporation
- C
- Custodial
- D
- Non-Profit Organization
- E
- Sole Proprietorship
- G
- Government
- L
- Limited Partnership
Individual last name or organizational name
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code describing entity relationship
- NM110 and NM111 further define the type of entity in NM101.
Code identifying an organizational entity, a physical location, property or an individual
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
- 01
- Pricing Error
- 03
- Extension Error
- 09
- Terms of Sale Error
- 19
- Duplicate Billing
- 21
- Shipment Method of Payment Incorrect
- 39
- Shipper/Consignee Ref. Number Missing
- 45
- Stale Bill Over 180 Days Old
Code qualifying the Reference Identification
- ADX03 and ADX04 specify the identification of the adjustment.
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- MB
- Master Bill of Lading
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AP
- Accounts Payable Department
- CN
- General Contact
Code identifying the type of communication number
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Additional reference number or description to clarify a contact number
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
YRC Freight Inc. prefers RMR information.
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code specifying the accounts receivable open item(s), if any, to be included in the cash application.
- If RMR03 is present, it specifies how the cash is to be applied.
- If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.
- ER
- Evaluated Receipts Settlement
- PA
- Payment in Advance
- PO
- Payment on Account
- PP
- Partial Payment
Monetary amount
- RMR04 is the amount paid.
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Monetary amount
- RMR06 is the amount of discount taken.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
Monetary amount
- RMR08, if present, represents an interest penalty payment, amount late interest paid, or amount anticipation.
Reference Identification
To specify identifying information
YRC Freight Inc. prefers REF information.
Code qualifying the Reference Identification
- CK
- Check Number
- EF
- Electronic Funds Transfer ID Number
- FR
- Freight Bill Number
- R4
- Tariff Section Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- TN
- Transaction Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 022
- Freight Bill
- 095
- Bill of Lading
- 097
- Transaction Creation
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
- 01
- Pricing Error
- 03
- Extension Error
- 09
- Terms of Sale Error
- 19
- Duplicate Billing
- 21
- Shipment Method of Payment Incorrect
- 39
- Shipper/Consignee Ref. Number Missing
- 45
- Stale Bill Over 180 Days Old
Code qualifying the Reference Identification
- ADX03 and ADX04 specify the identification of the adjustment.
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- MB
- Master Bill of Lading
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AP
- Accounts Payable Department
- CN
- General Contact
Code identifying the type of communication number
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Additional reference number or description to clarify a contact number
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
GS*RA*SENDERGS*RECEIVERGS*20231103*025324*000000001*X*004010
ST*820*00001
BPR*I*500*C*ACH
REF*CK*12346789
DTM*003*20130425
N1*PE*YRC FREIGHT
N1*PR*ACME ROCKET
ENT*1
RMR*BM*2222***10
DTM*022*20130420
ADX*5*39
ADX*5*09
RMR*BM*3333**300.5*300.5
DTM*022*20130422
RMR*BM*4444**199.5*199.5
DTM*022*20130424
SE*16*00001
GE*1*000000001
IEA*1*000000001
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