YRC Freight
/
Freight Remittance Advice
  • Specification
  • EDI Inspector
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Stedi maintains this guide based on public documentation from YRC Freight. Contact YRC Freight for official EDI specifications. To report any errors in this guide, please contact us.
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X12 820 Freight Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BPR
020
Beginning Segment for Payment Order/Remittance Advice
Max use 1
Required
TRN
035
Trace
Max use 1
Optional
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 1
Optional
DTM
060
Date/Time Reference
Max use 1
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

RA
Payment Order/Remittance Advice (820)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
820
Payment Order/Remittance Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR
020
Heading > BPR

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Example
If either (DFI) ID Number Qualifier (BPR-06) or (DFI) Identification Number (BPR-07) is present, then the other is required
If Account Number Qualifier (BPR-08) is present, then Account Number (BPR-09) is required
If Account Number Qualifier (BPR-14) is present, then Account Number (BPR-15) is required
If either (DFI) ID Number Qualifier (BPR-18) or (DFI) Identification Number (BPR-19) is present, then the other is required
If Account Number Qualifier (BPR-20) is present, then Account Number (BPR-21) is required
BPR-01
305
Transaction Handling Code
Required

Code designating the action to be taken by all parties

C
Payment Accompanies Remittance Advice
D
Make Payment Only
H
Notification Only
I
Remittance Information Only
P
Prenotification of Future Transfers
BPR-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • BPR02 specifies the payment amount.
BPR-03
478
Credit/Debit Flag Code
Required

Code indicating whether amount is a credit or debit

C
Credit
D
Debit
BPR-04
591
Payment Method Code
Required

Code identifying the method for the movement of payment instructions

Usage notes

ACH and CHK are the most frequently used codes for YRC Freight Inc.

ACH
Automated Clearing House (ACH)
CHK
Check
DCC
ACH Demand Cash Concentration/Disbursement (CCD) Credit
DCD
ACH Demand Cash Concentration/Disbursement (CCD) Debit
DXC
ACH Demand Corporate Trade Exchange (CTX) Credit
DXD
ACH Demand Corporate Trade Exchange (CTX) Debit
DZC
ACH Demand Cash Concentration/Disbursement Plus (CCD+) Credit
DZD
ACH Demand Cash Concentration/Disbursement Plus (CCD+) Debit
FEW
Federal Reserve Funds/Wire Transfer - Repetitive
FWT
Federal Reserve Funds/Wire Transfer - Nonrepetitive
BPR-05
812
Payment Format Code
Optional

Code identifying the payment format to be used

CCD
Cash Concentration/Disbursement (CCD) (ACH)
CCP
Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)
CTP
Corporate Trade Payment (CTP) (ACH)
CTX
Corporate Trade Exchange (CTX) (ACH)
PBC
Commercial/Corporate Check
PPD
Prearranged Payment and Deposit (PPD+) (ACH)
PPP
Prearranged Payment and Deposit plus Addenda (PPD+) (ACH)
BPR-06
506
(DFI) ID Number Qualifier
Optional

Code identifying the type of identification number of Depository Financial Institution (DFI)

  • When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
  • BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
01
ABA Transit Routing Number Including Check Digits (9 digits)
BPR-07
507
(DFI) Identification Number
Optional
String (AN)
Min 3Max 12

Depository Financial Institution (DFI) identification number

BPR-08
569
Account Number Qualifier
Optional

Code indicating the type of account

  • BPR08 is a code identifying the type of bank account or other financial asset.
DA
Demand Deposit
BPR-09
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

  • BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
BPR-10
509
Originating Company Identifier
Optional
String (AN)
Min 10Max 10

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

BPR-11
510
Originating Company Supplemental Code
Optional
String (AN)
Min 9Max 9

A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions

BPR-12
506
(DFI) ID Number Qualifier
Optional

Code identifying the type of identification number of Depository Financial Institution (DFI)

  • BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
01
ABA Transit Routing Number Including Check Digits (9 digits)
BPR-13
507
(DFI) Identification Number
Optional
String (AN)
Min 3Max 12

Depository Financial Institution (DFI) identification number

BPR-14
569
Account Number Qualifier
Optional

Code indicating the type of account

  • BPR14 is a code identifying the type of bank account or other financial asset.
DA
Demand Deposit
BPR-15
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

  • BPR15 is the account number of the receiving company to be debited or credited with the payment order.
BPR-16
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

  • BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
BPR-17
1048
Business Function Code
Optional

Code identifying the business reason for this payment

  • BPR17 is a code identifying the business reason for this payment.
VEN
Vendor Payment
BPR-18
506
(DFI) ID Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of identification number of Depository Financial Institution (DFI)

  • BPR18, BPR19, BPR20 and BPR21, if used, identify a third bank identification number and account to be used for return items only.
BPR-19
507
(DFI) Identification Number
Optional
String (AN)
Min 3Max 12

Depository Financial Institution (DFI) identification number

BPR-20
569
Account Number Qualifier
Optional
Identifier (ID)
Min 1Max 3

Code indicating the type of account

  • BPR20 is a code identifying the type of bank account or other financial asset.
BPR-21
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

TRN
035
Heading > TRN

Trace

OptionalMax use 1

To uniquely identify a transaction to an application

  • The TRN segment is used to uniquely identify a payment order/remittance advice.
Example
TRN-01
481
Trace Type Code
Required

Code identifying which transaction is being referenced

1
Current Transaction Trace Numbers
2
Referenced Transaction Trace Numbers
3
Financial Reassociation Trace Number
TRN-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • TRN02 provides unique identification for the transaction.
TRN-03
509
Originating Company Identifier
Optional
String (AN)
Min 10Max 10

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

  • TRN03 identifies an organization.
TRN-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • TRN04 identifies a further subdivision within the organization.
CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  • The CUR segment does not initiate a foreign exchange transaction.
Usage notes
  1. Identifies the buyer’s (BY) currency as U.S. dollars (USD).
  2. The multiplier (1.20) is the exchange-rate factor for the conversion.
  3. Identifies the seller’s (SH) currency as Canadian dollars (CAD).
  4. Indicates the basis for the exchange rate as the New York Foreign Exchange (NYC) and the effective date/time (007) as April 1, 1995 (950401) at 2:00 P.M. (1400)
Example
If Date (CUR-08) is present, then Date/Time Qualifier (CUR-07) is required
If Time (CUR-09) is present, then Date/Time Qualifier (CUR-07) is required
If Date (CUR-11) is present, then Date/Time Qualifier (CUR-10) is required
If Date/Time Qualifier (CUR-10) is present, then at least one of Date (CUR-11) or Time (CUR-12) is required
If Date (CUR-14) is present, then Date/Time Qualifier (CUR-13) is required
If Date/Time Qualifier (CUR-13) is present, then at least one of Date (CUR-14) or Time (CUR-15) is required
If Time (CUR-15) is present, then Date/Time Qualifier (CUR-13) is required
If Date (CUR-17) is present, then Date/Time Qualifier (CUR-16) is required
If Date/Time Qualifier (CUR-16) is present, then at least one of Date (CUR-17) or Time (CUR-18) is required
If Time (CUR-18) is present, then Date/Time Qualifier (CUR-16) is required
If Date (CUR-20) is present, then Date/Time Qualifier (CUR-19) is required
If Date/Time Qualifier (CUR-19) is present, then at least one of Date (CUR-20) or Time (CUR-21) is required
If Time (CUR-21) is present, then Date/Time Qualifier (CUR-19) is required
CUR-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

MC
Motor Carrier
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

CUR-03
280
Exchange Rate
Optional
Decimal number (R)
Min 4Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

CUR-04
98
Entity Identifier Code
Optional

Code identifying an organizational entity, a physical location, property or an individual

BS
Bill and Ship To
BT
Bill-to-Party
CN
Consignee
OC
Origin Carrier
PF
Party to Receive Freight Bill
SH
Shipper
CUR-05
100
Currency Code
Optional
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

CUR-06
669
Currency Market/Exchange Code
Optional

Code identifying the market upon which the currency exchange rate is based

NYC
New York Foreign Exchange
CUR-07
374
Date/Time Qualifier
Optional

Code specifying type of date or time, or both date and time

007
Effective
CUR-08
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

CUR-09
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

CUR-10
374
Date/Time Qualifier
Optional
Identifier (ID)
Min 3Max 3

Code specifying type of date or time, or both date and time

CUR-11
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

CUR-12
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

CUR-13
374
Date/Time Qualifier
Optional
Identifier (ID)
Min 3Max 3

Code specifying type of date or time, or both date and time

CUR-14
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

CUR-15
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

CUR-16
374
Date/Time Qualifier
Optional
Identifier (ID)
Min 3Max 3

Code specifying type of date or time, or both date and time

CUR-17
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

CUR-18
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

CUR-19
374
Date/Time Qualifier
Optional
Identifier (ID)
Min 3Max 3

Code specifying type of date or time, or both date and time

CUR-20
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

CUR-21
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

REF
050
Heading > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

BT
Batch Number
CK
Check Number
CR
Customer Reference Number
EF
Electronic Funds Transfer ID Number
FR
Freight Bill Number
OI
Original Invoice Number
R4
Tariff Section Number
SI
Shipper's Identifying Number for Shipment (SID)
TN
Transaction Reference Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
060
Heading > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example
If Time Code (DTM-04) is present, then Time (DTM-03) is required
At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
DTM-01
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

003
Invoice
097
Transaction Creation
234
Settlement Date
DTM-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

DTM-06
1251
Date Time Period
Optional
String (AN)
Min 1Max 35

Expression of a date, a time, or range of dates, times or dates and times

N1 Loop
OptionalMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

PE
Payee
PR
Payer
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
2
Standard Carrier Alpha Code (SCAC)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
18
Automotive Industry Action Group (AIAG)
25
Carrier's Customer Code
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1-05
706
Entity Relationship Code
Optional
Identifier (ID)
Min 2Max 2

Code describing entity relationship

  • N105 and N106 further define the type of entity in N101.
N1-06
98
Entity Identifier Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

N2
080
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use >1

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Heading > N1 Loop > N3

Address Information

OptionalMax use >1

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

N1 Loop end
Heading end

Detail

ENT Loop
OptionalMax >1
ENT
010
Detail > ENT Loop > ENT

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

  • The ENT loop is for vendor or consumer third party consolidated payments.
  • ENT09 may contain the payee's accounts receivable customer number.
Example
If either Entity Identifier Code (ENT-02), Identification Code Qualifier (ENT-03) or Identification Code (ENT-04) are present, then the others are required
If either Entity Identifier Code (ENT-05), Identification Code Qualifier (ENT-06) or Identification Code (ENT-07) are present, then the others are required
If either Reference Identification Qualifier (ENT-08) or Reference Identification (ENT-09) is present, then the other is required
ENT-01
554
Assigned Number
Optional
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

ENT-02
98
Entity Identifier Code
Optional

Code identifying an organizational entity, a physical location, property or an individual

AO
Account Of
CF
Subsidiary/Division
ENT-03
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
2
Standard Carrier Alpha Code (SCAC)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
ENT-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

ENT-05
98
Entity Identifier Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

ENT-06
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

ENT-07
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

ENT-08
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

ENT-09
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

NM1 Loop
OptionalMax >1
NM1
020
Detail > ENT Loop > NM1 Loop > NM1

Individual or Organizational Name

RequiredMax use 1

To supply the full name of an individual or organizational entity

  • Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
Example
If either Identification Code Qualifier (NM1-08) or Identification Code (NM1-09) is present, then the other is required
If Entity Identifier Code (NM1-11) is present, then Entity Relationship Code (NM1-10) is required
NM1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

AO
Account Of
CN
Consignee
SH
Shipper
NM1-02
1065
Entity Type Qualifier
Required

Code qualifying the type of entity

  • NM102 qualifies NM103.
1
Person
2
Non-Person Entity
3
Unknown
4
Corporation
5
Trust
6
Organization
7
Limited Liability Corporation
8
Partnership
9
S Corporation
C
Custodial
D
Non-Profit Organization
E
Sole Proprietorship
G
Government
L
Limited Partnership
NM1-03
1035
Name Last or Organization Name
Optional
String (AN)
Min 1Max 35

Individual last name or organizational name

NM1-04
1036
Name First
Optional
String (AN)
Min 1Max 25

Individual first name

NM1-05
1037
Name Middle
Optional
String (AN)
Min 1Max 25

Individual middle name or initial

NM1-06
1038
Name Prefix
Optional
String (AN)
Min 1Max 10

Prefix to individual name

NM1-07
1039
Name Suffix
Optional
String (AN)
Min 1Max 10

Suffix to individual name

NM1-08
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
NM1-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

NM1-10
706
Entity Relationship Code
Optional
Identifier (ID)
Min 2Max 2

Code describing entity relationship

  • NM110 and NM111 further define the type of entity in NM101.
NM1-11
98
Entity Identifier Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

N2
030
Detail > ENT Loop > NM1 Loop > N2

Additional Name Information

OptionalMax use >1

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
040
Detail > ENT Loop > NM1 Loop > N3

Address Information

OptionalMax use >1

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
050
Detail > ENT Loop > NM1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

NM1 Loop end
ADX Loop
OptionalMax >1
ADX
080
Detail > ENT Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

  • This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
Example
If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required
ADX-01
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
ADX-02
426
Adjustment Reason Code
Required

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

  • ADX02 specifies the reason for claiming the adjustment.
01
Pricing Error
03
Extension Error
09
Terms of Sale Error
19
Duplicate Billing
21
Shipment Method of Payment Incorrect
39
Shipper/Consignee Ref. Number Missing
45
Stale Bill Over 180 Days Old
ADX-03
128
Reference Identification Qualifier
Optional

Code qualifying the Reference Identification

  • ADX03 and ADX04 specify the identification of the adjustment.
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
MB
Master Bill of Lading
SI
Shipper's Identifying Number for Shipment (SID)
ADX-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
100
Detail > ENT Loop > ADX Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

AP
Accounts Payable Department
CN
General Contact
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

ADX Loop end
RMR Loop
OptionalMax >1
RMR
150
Detail > ENT Loop > RMR Loop > RMR

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

  • Loop RMR is for open items being referenced or for payment on account.
Usage notes

YRC Freight Inc. prefers RMR information.

Example
If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required
If either Adjustment Reason Code (RMR-07) or Monetary Amount (RMR-08) is present, then the other is required
RMR-01
128
Reference Identification Qualifier
Optional

Code qualifying the Reference Identification

  • Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
SI
Shipper's Identifying Number for Shipment (SID)
RMR-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR-03
482
Payment Action Code
Optional

Code specifying the accounts receivable open item(s), if any, to be included in the cash application.

  • If RMR03 is present, it specifies how the cash is to be applied.
  • If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.
ER
Evaluated Receipts Settlement
PA
Payment in Advance
PO
Payment on Account
PP
Partial Payment
RMR-04
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR04 is the amount paid.
RMR-05
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
  • RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
RMR-06
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR06 is the amount of discount taken.
RMR-07
426
Adjustment Reason Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

RMR-08
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR08, if present, represents an interest penalty payment, amount late interest paid, or amount anticipation.
REF
170
Detail > ENT Loop > RMR Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

YRC Freight Inc. prefers REF information.

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

CK
Check Number
EF
Electronic Funds Transfer ID Number
FR
Freight Bill Number
R4
Tariff Section Number
SI
Shipper's Identifying Number for Shipment (SID)
TN
Transaction Reference Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
180
Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example
If Time Code (DTM-04) is present, then Time (DTM-03) is required
At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
DTM-01
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

022
Freight Bill
095
Bill of Lading
097
Transaction Creation
DTM-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

DTM-06
1251
Date Time Period
Optional
String (AN)
Min 1Max 35

Expression of a date, a time, or range of dates, times or dates and times

ADX Loop
OptionalMax >1
ADX
210
Detail > ENT Loop > RMR Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

  • This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
Example
If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required
ADX-01
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
ADX-02
426
Adjustment Reason Code
Required

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

  • ADX02 specifies the reason for claiming the adjustment.
01
Pricing Error
03
Extension Error
09
Terms of Sale Error
19
Duplicate Billing
21
Shipment Method of Payment Incorrect
39
Shipper/Consignee Ref. Number Missing
45
Stale Bill Over 180 Days Old
ADX-03
128
Reference Identification Qualifier
Optional

Code qualifying the Reference Identification

  • ADX03 and ADX04 specify the identification of the adjustment.
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
MB
Master Bill of Lading
SI
Shipper's Identifying Number for Shipment (SID)
ADX-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
230
Detail > ENT Loop > RMR Loop > ADX Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

AP
Accounts Payable Department
CN
General Contact
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

ADX Loop end
RMR Loop end
ENT Loop end
Detail end

Summary

SE
010
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0253*U*00401*000000001*0*T*>
GS*RA*SENDERGS*RECEIVERGS*20231103*025324*000000001*X*004010
ST*820*00001
BPR*I*500*C*ACH
REF*CK*12346789
DTM*003*20130425
N1*PE*YRC FREIGHT
N1*PR*ACME ROCKET
ENT*1
RMR*BM*2222***10
DTM*022*20130420
ADX*5*39
ADX*5*09
RMR*BM*3333**300.5*300.5
DTM*022*20130422
RMR*BM*4444**199.5*199.5
DTM*022*20130424
SE*16*00001
GE*1*000000001
IEA*1*000000001

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