INVOIC Invoice

To be provided

A message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer.

The United Nations Standard Invoice Message, with correct data qualification, serves also as the specification for Debit Note and Credit Note messages. Throughout this document, the reference to 'Invoice' may be interpreted as conveying the wider meaning of 'Invoice/Credit Note/Debit Note'.

Send feedback Share via email

Header

Position
Segment
Name
Max use

  1. To head, identify and specify a message.

  2. To indicate the type and function of a message and to transmit the identifying number.

  3. To specify date, and/or time, or period.

  4. To specify the instructions for payment.

  5. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

  6. To describe an item in either an industry or free format.

  7. To provide free form or coded text information.

  8. Segment group 1
    Repeat 99

    1. To specify a reference.

    2. To specify date, and/or time, or period.

  9. Segment group 2
    Repeat 99

    1. To specify the name/address and their related function, either by CO82 only and/or unstructured by CO58 or structured by CO80 thru 3207.

    2. To identify a country/place/location/related location one/related location two.

    3. To identify an account and a related financial institution.

    4. Segment group 3
      Repeat 9999

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    5. Segment group 4
      Repeat 5

      1. To identify documents, either printed, electronically transferred, or referenced as specified in message description, including, where relevant, the identification of the type of transaction that will result from this message.

      2. To specify date, and/or time, or period.

    6. Segment group 5
      Repeat 5

      1. To identify a person or a department to whom communication should be directed.

      2. To identify a communication number of a department or a person to whom communication should be directed.

  10. Segment group 6
    Repeat 5

    1. To specify relevant duty/tax/fee information.

    2. To specify a monetary amount.

    3. To identify a country/place/location/related location one/related location two.

  11. Segment group 7
    Repeat 5

    1. To specify currencies used in the transaction and relevant details for the rate of exchange.

    2. To specify date, and/or time, or period.

  12. Segment group 8
    Repeat 10

    1. To specify the payment terms basis.

    2. To specify date, and/or time, or period.

    3. To specify percentage information.

    4. To specify a monetary amount.

    5. To specify the instructions for payment.

    6. To identify an account and a related financial institution.

  13. Segment group 9
    Repeat 10

    1. To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport. The segment may be pointed to by the TPL segment.

    2. Segment group 10
      Repeat 10

      1. To identify a country/place/location/related location one/related location two.

      2. To specify date, and/or time, or period.

    3. Segment group 11
      Repeat 9999

      1. To specify a reference.

      2. To specify date, and/or time, or period.

  14. Segment group 12
    Repeat 5

    1. To specify terms of delivery or transport.

    2. To identify a country/place/location/related location one/related location two.

  15. Segment group 13
    Repeat 1000

    1. To describe the number and type of packages/physical units.

    2. To specify physical measurements, including dimension tolerances, weights and counts.

    3. Segment group 14
      Repeat 5

      1. To specify markings and labels on individual packages or physical units.

      2. To specify a reference.

      3. To specify date, and/or time, or period.

      4. To give specific identification numbers, either as single numbers or ranges.

  16. Segment group 15
    Repeat 9999

    1. To identify allowance or charge details.

    2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    3. Segment group 16
      Repeat 5

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    4. Segment group 17
      Repeat 1

      1. To specify a pertinent quantity.

      2. To identify a range.

    5. Segment group 18
      Repeat 1

      1. To specify percentage information.

      2. To identify a range.

    6. Segment group 19
      Repeat 2

      1. To specify a monetary amount.

      2. To identify a range.

    7. Segment group 20
      Repeat 1

      1. To specify rate information.

      2. To identify a range.

    8. Segment group 21
      Repeat 5

      1. To specify relevant duty/tax/fee information.

      2. To specify a monetary amount.

  17. Segment group 22
    Repeat 100

    1. To specify sector/subject requirements and conditions.

    2. To specify a reference.

    3. To specify date, and/or time, or period.

    4. To provide free form or coded text information.

  18. Segment group 23
    Repeat 1

    1. To identify the reason for an adjustment.

    2. To provide free form or coded text information.

  19. Segment group 24
    Repeat 1

    1. To specify parties to an instruction and where relevant, the instruction.

    2. To provide free form or coded text information.

Detail

Position
Segment
Name
Max use
  1. Segment group 25
    Repeat 9999999

    1. To identify a line item and configuration.

    2. To specify additional or substitutional item identification codes.

    3. To describe an item in either an industry or free format.

    4. To specify physical measurements, including dimension tolerances, weights and counts.

    5. To specify a pertinent quantity.

    6. To specify percentage information.

    7. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    8. To specify date, and/or time, or period.

    9. To give specific identification numbers, either as single numbers or ranges.

    10. To specify a related set of identification numbers.

    11. To specify item details relating to quantity variances.

    12. To identify a unit of equipment.

    13. To provide free form or coded text information.

    14. Segment group 26
      Repeat 5

      1. To specify a monetary amount.

      2. To specify currencies used in the transaction and relevant details for the rate of exchange.

    15. Segment group 27
      Repeat 10

      1. To specify the payment terms basis.

      2. To specify date, and/or time, or period.

      3. To specify percentage information.

      4. To specify a monetary amount.

    16. Segment group 28
      Repeat 25

      1. To specify price information.

      2. To provide information concerning pricing related to class of trade, price multiplier, and reason for change.

      3. To identify a range.

      4. To specify date, and/or time, or period.

    17. Segment group 29
      Repeat 10

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    18. Segment group 30
      Repeat 10

      1. To describe the number and type of packages/physical units.

      2. To specify physical measurements, including dimension tolerances, weights and counts.

      3. Segment group 31
        Repeat 10

        1. To specify markings and labels on individual packages or physical units.

        2. To specify a reference.

        3. To specify date, and/or time, or period.

        4. To give specific identification numbers, either as single numbers or ranges.

    19. Segment group 32
      Repeat 9999

      1. To identify a country/place/location/related location one/related location two.

      2. To specify a pertinent quantity.

      3. To specify date, and/or time, or period.

    20. Segment group 33
      Repeat 99

      1. To specify relevant duty/tax/fee information.

      2. To specify a monetary amount.

      3. To identify a country/place/location/related location one/related location two.

    21. Segment group 34
      Repeat 20

      1. To specify the name/address and their related function, either by CO82 only and/or unstructured by CO58 or structured by CO80 thru 3207.

      2. To identify a country/place/location/related location one/related location two.

      3. Segment group 35
        Repeat 5

        1. To specify a reference.

        2. To specify date, and/or time, or period.

      4. Segment group 36
        Repeat 5

        1. To identify documents, either printed, electronically transferred, or referenced as specified in message description, including, where relevant, the identification of the type of transaction that will result from this message.

        2. To specify date, and/or time, or period.

      5. Segment group 37
        Repeat 5

        1. To identify a person or a department to whom communication should be directed.

        2. To identify a communication number of a department or a person to whom communication should be directed.

    22. Segment group 38
      Repeat 15

      1. To identify allowance or charge details.

      2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

      3. To specify date, and/or time, or period.

      4. Segment group 39
        Repeat 1

        1. To specify a pertinent quantity.

        2. To identify a range.

      5. Segment group 40
        Repeat 1

        1. To specify percentage information.

        2. To identify a range.

      6. Segment group 41
        Repeat 2

        1. To specify a monetary amount.

        2. To identify a range.

      7. Segment group 42
        Repeat 1

        1. To specify rate information.

        2. To identify a range.

      8. Segment group 43
        Repeat 5

        1. To specify relevant duty/tax/fee information.

        2. To specify a monetary amount.

    23. Segment group 44
      Repeat 10

      1. To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport. The segment may be pointed to by the TPL segment.

      2. Segment group 45
        Repeat 10

        1. To identify a country/place/location/related location one/related location two.

        2. To specify date, and/or time, or period.

    24. Segment group 46
      Repeat 5

      1. To specify terms of delivery or transport.

      2. To identify a country/place/location/related location one/related location two.

    25. Segment group 47
      Repeat 100

      1. To specify sector/subject requirements and conditions.

      2. To specify a reference.

      3. To specify date, and/or time, or period.

      4. To provide free form or coded text information.

Summary

Position
Segment
Name
Max use

  1. To separate header, detail and summary sections of a message.

  2. To provide control total.

  3. Segment group 48
    Repeat 100

    1. To specify a monetary amount.

    2. Segment group 49
      Repeat 1

      1. To specify a reference.

      2. To specify date, and/or time, or period.

  4. Segment group 50
    Repeat 10

    1. To specify relevant duty/tax/fee information.

    2. To specify a monetary amount.

  5. Segment group 51
    Repeat 15

    1. To identify allowance or charge details.

    2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    3. To specify a monetary amount.

  6. To end and check the completeness of a message.

Stedi.comDocumentationContact us

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.