567 Contract Completion Status

Functional Group D3

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Completion Status Transaction Set (567) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to report administrative closure status on completed contracts. The originator can use this transaction set to close contract files, to indicate why contract files will not be closed within established milestones, or to extend contract closeout milestone dates. This transaction set may be used to convey contract summary data, financial information, dates pertinent to the administrative closing of a contract file, and logistics information necessary to evaluate contract closeout status.


Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a contract completion status transaction set

    The BC segment can carry a transaction reference number and a reference to a previous transaction number.
  3. To identify a party by type of organization, name and code

  4. To identify a person or office to whom communications should be directed

  5. CS Loop Mandatory
    Repeat 100
    1. To provide information about a contract

      The CS loop carries the details of the contract(s) being reported and the logistics management information relative to the administrative closeout of the contract(s).
    2. To indicate the total monetary amount.

      The AMT segment carries the amount of obligated dollars which remain unliquidated, if any existed, at the time the contract was administratively closed.
    3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      The N9 segment contains the number of the last payment voucher applicable to the reported contract.
    4. To specify pertinent dates and times

    5. To transmit information in a free-form format, if necessary, for comment or special instruction

    6. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

        The LM loop identifies logistic data unique to each use of the CS loop.
      2. Code to transmit standard industry codes

    7. N1 Loop Optional
      Repeat 10
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

  6. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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