EDI 196 Contractor Cost Data Reporting

Functional Group PK

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to support contractor reporting requirements for major acquisitions or contracts between the government and prime contractors and between prime contractors and subcontractors. This includes recurring and non-recurring costs reported by work breakdown structures and functional cost categories; progress or learning curve information detailing unit or average unit information by functional cost category; and summary contractor business base information such as indirect expenses, rates, and resources available. This is designed to support customer requirements to determine actual costs associated with research and development (R&D) and production contracts or programs. Use of this information includes evaluating contractor cost proposals, making cost projections of a given program, developing historical data bases to develop statistical techniques, and making independent cost analysis of new acquisitions. It encompasses the reporting detailed in the Contractor Cost Data Reporting (CCDR), the Department of Defense (DOD) Form 1921 series. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of project) contract cost information.


Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level

  3. To specify any or all of a date, a time, or a time period

  4. To specify identifying numbers.

  5. N1 Loop Mandatory
    Repeat >1
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. G61 Loop Optional
      Repeat >1
      1. To identify a person or office to whom communications should be directed

      2. To specify pertinent dates and times


Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments.

    2. To identify the contractor manufacturing report type, type of units reported, total unit numbers, number of reporting months included in the report, status information, and related reporting-specific details

    3. To define discrete line items within industry or government reports

    4. To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

    5. To identify the calendar and working shift details for the plan or schedule

    6. To specify identifying numbers.

    7. To indicate the total monetary amount.

    8. To specify quantity information.

    9. To identify rate amounts or percents for a specific cost or other line item

    10. To qualify percent amounts, and supply percent amounts

    11. To specify pertinent dates and times

    12. To describe a product or process in coded or free-form format

    13. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    14. To provide a free form format that would allow the transmission of text information.

    15. PD Loop Optional
      Repeat >1
      1. To describe the proposal pricing basic input detail

      2. To specify identifying numbers.

      3. To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to the applicable parts of a pricing proposal

      4. To provide a free form format that would allow the transmission of text information.

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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