196 Contractor Cost Data Reporting

Functional Group PK

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to support contractor cost reporting requirements for actual costs and estimates at completion associated with major research and development (R&D) and production contracts or programs. This includes nonrecurring and recurring costs by work breakdown structure elements summarizing all activities on a contract or proposal; non recurring and recurring functional cost or hour categories for selected work breakdown structure elements; progress curve (learning curve) information detailing unit or average lot data by functional cost or hour categories; and summary contractor business base information such as indirect expenses, rates, and resources. This information can be used to evaluate contractor proposals, make cost projections of a given program, develop historical data bases to develop statistical techniques, and make independent cost analysis of new acquisitions. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of contract) cost information.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level

  3. To specify any or all of a date, a time, or a time period

  4. To specify identifying information

  5. N1 Loop Mandatory
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. G61 Loop Optional
      Repeat >1
      1. To identify a person or office to whom communications should be directed

      2. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

    2. To identify the contractor report type, type of units reported, status information, and related reporting details

    3. To define discrete line items within industry or government reports

    4. To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

    5. To identify the calendar and working shift details for the plan or schedule

    6. To specify identifying information

    7. To indicate the total monetary amount

    8. To specify quantity information

    9. To identify rate amounts or percents for a specific cost or other line item

    10. To qualify percent amounts and supply percent amounts

    11. To specify pertinent dates and times

    12. To describe a product or process in coded or free-form format

    13. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

    14. To provide a free-form format that allows the transmission of text information

    15. PD Loop Optional
      Repeat >1
      1. To describe the pricing basic input detail

      2. To specify identifying information

      3. To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

      4. To provide a free-form format that allows the transmission of text information

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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