820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. (1) To indicate the beginning of a PaymentOrder/Remittance Advice Transaction Set and total payment amount or (2) to enable related transfer of funds and/or information from payer to payee to occur

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To uniquely identify a transaction to an application.

    The TRN segment is used to uniquely identify a payment order/remittance advice.
  5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    The CUR segment does not initiate a foreign exchange transaction.
  6. To specify identifying numbers.

  7. To specify pertinent dates and times

  8. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name and code

      The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. ENT Loop Optional
    Repeat >1
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The ENT loop is for vendor payments.
      ENT09 may contain the payee's accounts receivable customer number.
    2. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name and code

        Allowing the N1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

    3. ADX Loop Optional
      Repeat >1
      1. To convey accounts payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

        This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To identify a person or office to whom administrative communications should be directed

      4. To specify pertinent dates and times

      5. REF Loop Optional
        Repeat >1
        1. To specify identifying numbers.

        2. To specify pertinent dates and times

      6. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions.

          Loop IT1 within the ADX loop is the adjustment line item detail loop.
        2. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        3. SAC Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information.

        4. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information.

    4. RMR Loop Optional
      Repeat >1
      1. To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

        Loop RMR is for open items being referenced or for payment on account.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To specify identifying numbers.

      4. To specify pertinent dates and times

      5. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions.

          Loop IT1 within the RMR loop is the remittance line item detail loop.
        2. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        3. SAC Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information.

        4. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information.

      6. ADX Loop Optional
        Repeat >1
        1. To convey accounts payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

          This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
        2. To transmit information in a free-form format, if necessary, for comment or special instruction

        3. To identify a person or office to whom administrative communications should be directed

        4. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        5. IT1 Loop Optional
          Repeat >1
          1. To specify the basic and most frequently used line item data for the invoice and related transactions.

            Loop IT1 within the ADX loop is the adjustment line item detail loop.
          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information.

          4. SLN Loop Optional
            Repeat >1
            1. To specify product subline detail item data

            2. REF Loop Optional
              Repeat >1
              1. To specify identifying numbers.

              2. To specify pertinent dates and times

            3. SAC Loop Optional
              Repeat >1
              1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

              2. To specify tax information.

  2. TXP Loop Optional
    Repeat >1
    1. To identify tax payment data

      The TXP loop is for tax payments.
    2. To specify tax information.

  3. DED Loop Optional
    Repeat >1
    1. To specify payment related information for child support payment deductions

      The DED loop is for child support payments.
  4. LX Loop Optional
    Repeat >1
    1. To reference a line number in a transaction set.

      The LX loop is for pension payments.
    2. To specify identifying numbers.

    3. To uniquely identify a transaction to an application.

    4. NM1 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

      2. To specify identifying numbers.

      3. To identify the specific type of item maintenance.

      4. AIN Loop Optional
        Repeat >1
        1. To provide type and amount of income obtained

        2. To specify quantity information.

        3. To specify any or all of a date, a time, or a time period

      5. PEN Loop Optional
        Repeat >1
        1. To specify financial activity for a pension plan

        2. To indicate the total monetary amount.

        3. To specify any or all of a date, a time, or a time period

        4. INV Loop Optional
          Repeat >1
          1. To specify type of investment vehicle or account and other basic data about the investment

          2. To specify any or all of a date, a time, or a time period

Summary

Position
Segment
Name
Max use
  1. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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