820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To uniquely identify a transaction to an application

    The TRN segment is used to uniquely identify a payment order/remittance advice.
  5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    The CUR segment does not initiate a foreign exchange transaction.
  6. To specify identifying information

  7. To specify pertinent dates and times

  8. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

      The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To identify remittance delivery when remittance is separate from payment

    8. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. ENT Loop Optional
    Repeat >1
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The ENT loop is for vendor or consumer third party consolidated payments.
      ENT09 may contain the payee's accounts receivable customer number.
    2. NM1 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

        Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

    3. ADX Loop Optional
      Repeat >1
      1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

        This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To identify a person or office to whom administrative communications should be directed

      4. To specify pertinent dates and times

      5. REF Loop Optional
        Repeat >1
        1. To specify identifying information

        2. To specify pertinent dates and times

      6. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions

          Loop IT1 within the ADX loop is the adjustment line item detail loop.
        2. To identify rate amounts or percents for a specific cost or other line item

        3. To specify quantity information

        4. REF Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. SAC Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information

          3. To specify pertinent dates and times

        6. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          3. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

    4. RMR Loop Optional
      Repeat >1
      1. To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

        Loop RMR is for open items being referenced or for payment on account.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To specify identifying information

      4. To specify pertinent dates and times

      5. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions

          Loop IT1 within the RMR loop is the remittance line item detail loop.
        2. To identify rate amounts or percents for a specific cost or other line item

        3. To specify quantity information

        4. REF Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. SAC Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information

        6. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          3. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

      6. ADX Loop Optional
        Repeat >1
        1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

          This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
        2. To transmit information in a free-form format, if necessary, for comment or special instruction

        3. To identify a person or office to whom administrative communications should be directed

        4. REF Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. IT1 Loop Optional
          Repeat >1
          1. To specify the basic and most frequently used line item data for the invoice and related transactions

            Loop IT1 within the ADX loop is the adjustment line item detail loop.
          2. To identify rate amounts or percents for a specific cost or other line item

          3. To specify quantity information

          4. REF Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          5. SAC Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

            3. To specify pertinent dates and times

          6. SLN Loop Optional
            Repeat >1
            1. To specify product subline detail item data

            2. REF Loop Optional
              Repeat >1
              1. To specify identifying information

              2. To specify pertinent dates and times

            3. SAC Loop Optional
              Repeat >1
              1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

              2. To specify tax information

  2. TXP Loop Optional
    Repeat >1
    1. To identify tax payment data

      The TXP loop is for tax payments.
    2. To specify tax information

  3. DED Loop Optional
    Repeat >1
    1. To specify payment related information for child support payment deductions

      The DED loop is for child support payments.
  4. LX Loop Optional
    Repeat >1
    1. To reference a line number in a transaction set

      The LX loop is for pension payments.
    2. To specify identifying information

    3. To uniquely identify a transaction to an application

    4. NM1 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

      2. To specify identifying information

      3. To identify the specific type of item maintenance

      4. AIN Loop Optional
        Repeat >1
        1. To provide type and amount of income obtained

        2. To specify quantity information

        3. To specify any or all of a date, a time, or a time period

      5. PEN Loop Optional
        Repeat >1
        1. To specify financial activity for a pension plan

        2. To indicate the total monetary amount

        3. To specify any or all of a date, a time, or a time period

        4. INV Loop Optional
          Repeat >1
          1. To specify type of investment vehicle or account and other basic data about the investment

          2. To specify any or all of a date, a time, or a time period

  5. N9 Loop Optional
    Repeat 1
    1. To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 loop is for payroll payments.
    2. AMT Loop Optional
      Repeat >1
      1. To indicate the total monetary amount

        The AMT segment can be used to provide information about allocation or distribution of gross pay that is split across multiple payment orders.
      2. To specify identifying information

    3. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

      2. To specify identifying information

      3. EMS Loop Optional
        Repeat >1
        1. To describe employment position

        2. To specify attendance information

        3. To provide type and amount of income obtained

        4. To specify payroll deduction information

  6. RYL Loop Optional
    Repeat >1
    1. To specify remittance information about royalty payments

      The RYL loop is for royalty payments.
    2. NM1 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

      2. LOC Loop Optional
        Repeat >1
        1. To describe the location in space and time of the axis of an item relative to an origin axis Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space

        2. PID Loop Optional
          Repeat >1
          1. To describe a product or process in coded or free-form format

          2. To specify pertinent dates and times

          3. PCT Loop Optional
            Repeat >1
            1. To qualify percent amounts and supply percent amounts

            2. To specify quantity information

            3. AMT Loop Optional
              Repeat >1
              1. To indicate the total monetary amount

              2. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

      3. ASM Loop Optional
        Repeat 1
        1. Defines a participant's monetary commitment and settlement method

        2. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

Summary

Position
Segment
Name
Max use
  1. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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