940 Warehouse Shipping Order

Functional Group OW

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

What is an EDI 940?

An EDI 940 Warehouse Shipping Order communicates shipping requests from a seller to a warehouse. It contains information about order identification (W05 segment), carrier details (TD3 segment) and line item details (G69 segment).

How is an EDI 940 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment and provide shipment details.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers and other basic data for this transaction set

  3. 0100 Loop Optional
    Repeat 10
    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  4. To transmit identifying information as specified by the Reference Identification Qualifier

  5. To identify a person or office to whom communications should be directed

  6. To specify pertinent dates and times

  7. To transmit information in a free-form format, if necessary, for comment or special instruction

  8. To relate equipment type and required temperatures

  9. To specify transportation instructions relating to shipment

  10. To provide special handling information that may be necessary for safe handling of shipment

  11. 0200 Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat >1
    1. To transmit basic and most frequent shipment-related line-item data elements

    2. To describe an item in free-form format

    3. To transmit identifying information as specified by the Reference Identification Qualifier

    4. To specify packing details of the items shipped

    5. To transmit financial accounting data

    6. To specify quantity information

    7. To indicate the total monetary amount

    8. To specify pertinent dates and times

    9. To specify transportation instructions relating to the shipment

    10. To identify a party by type of organization, name, and code

    11. 0310 Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    12. 0320 Loop Optional
      Repeat >1
      1. To reference a line number in a transaction set

        The LX loop conveys serial number data.
      2. To transmit identifying information as specified by the Reference Identification Qualifier

      3. To specify pertinent dates and times

      4. To identify a party by type of organization, name, and code

      5. 0321 Loop Optional
        Repeat 10
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
  1. To specify summary details of total items shipped in terms of quantity, weight, and volume

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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