EDI
API DocsTerminal

940 Warehouse Shipping Order

Functional Group OW

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

What is an EDI 940?

An EDI 940 Warehouse Shipping Order communicates shipping requests from a seller to a warehouse. It contains information about order identification (W05 segment), carrier details (TD3 segment) and line item details (G69 segment).

How is an EDI 940 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment and provide shipment details.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Shipping Order IdentificationMandatory
Max 1
To transmit identifying numbers and other basic data for this transaction set
0100 Loop
Repeat 10
040
NameMandatory
Max 1
To identify a party by type of organization, name, and code
050
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
060
Address Information
Max 2
To specify the location of the named party
070
Geographic Location
Max 1
To specify the geographic place of the named party
080
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
090
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
100
Contact
Max 3
To identify a person or office to whom communications should be directed
110
Date/Time
Max 10
To specify pertinent dates and times
120
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
130
Equipment and Temperature
Max 1
To relate equipment type and required temperatures
140
Warehouse Carrier Information
Max 1
To specify transportation instructions relating to shipment
150
Special Handling Information
Max 1
To provide special handling information that may be necessary for safe handling of shipment
153
Route Information
Max 13
To specify carrier and routing sequences and details
156
Rail Shipment Information
Max 1
To transmit rail-specific shipment data
0200 Loop
Repeat 10
160
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
170
Industry CodeMandatory
Max 100
Code to transmit standard industry codes

Detail

Sequence
Segment
Name
Max use
0300 Loop
Repeat >1
020
Line Item Detail - WarehouseMandatory
Max 1
To transmit basic and most frequent shipment-related line-item data elements
030
Line Item Detail - Description
Max 5
To describe an item in free-form format
040
Reference Identification
Max 200
To transmit identifying information as specified by the Reference Identification Qualifier
045
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
050
Line-Item Detail - Miscellaneous
Max 3
To specify packing details of the items shipped
070
Quantity
Max 10
To specify quantity information
080
Monetary Amount
Max 1
To indicate the total monetary amount
090
Date/Time
Max 10
To specify pertinent dates and times
100
Transportation Instructions
Max 1
To specify transportation instructions relating to the shipment
110
Name
Max 3
To identify a party by type of organization, name, and code
112
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
114
Hazardous Classification Information
Max 6
To specify the hazardous classification, placard notation, and endorsement information
116
Hazardous Material Identifying Reference Numbers
Max 1
To transmit specific hazardous material reference numbers
118
Hazardous Certification
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
0310 Loop
Repeat 10
120
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
130
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
0320 Loop
Repeat >1
140
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
The LX loop conveys serial number data.
150
Reference Identification
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
160
Date/Time
Max 10
To specify pertinent dates and times
170
Name
Max 1
To identify a party by type of organization, name, and code
0321 Loop
Repeat 10
180
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
190
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
0330 Loop
Repeat >1
200
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
210
Hazardous Classification Information
Max 4
To specify the hazardous classification, placard notation, and endorsement information
220
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
230
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
240
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
250
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
260
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
270
Hazardous Material Identifying Reference Numbers
Max 5
To transmit specific hazardous material reference numbers
280
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
0340 Loop
Repeat >1
290
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
300
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Sequence
Segment
Name
Max use
010
Total Shipping Order
Max 1
To specify summary details of total items shipped in terms of quantity, weight, and volume
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.