EDI 859 Freight Invoice

Functional Group FB

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Invoice Transaction Set (859) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit an invoice, including charges, allowances, and details, for transportation services rendered. This transaction set can also be used to exchange transportation services invoice information based on services provided in accordance with Government transportation rules and regulations. It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange invoice information resulting from the shipment of freight, household goods, and passengers. This transaction set fulfills financial information requirements established by the U.S. Government.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B3 · Beginning Segment for Carrier's Invoice · Max 1 · Mandatory

   To transmit basic data relating to the carrier's invoice

3. 030 · B3A · Invoice Type · Max 1 · Optional

   To indicate type of invoice and number of shipments

4. 040 · N9 · Reference Identification · Max 30 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

5. 050 · CM · Cargo Manifest · Max 1 · Optional

   To identify specific flight or voyage information for multimodal shipments

6. 060 · Y6 · Authentication · Max 4 · Optional

   To specify the authority for authorizing an action and the date authentication is made

7. 070 · Y7 · Priority · Max 1 · Optional

   To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

8. 080 · C3 · Currency · Max 1 · Optional

   To specify the currency being used in the transaction set

9. 090 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

   To specify terms of sale

10. 100 · G62 · Date/Time · Max 10 · Optional

    To specify pertinent dates and times

11. 110 · PER · Administrative Communications Contact · Max 3 · Optional

    To identify a person or office to whom administrative communications should be directed

12. 120 · NA · Cross-Reference Equipment · Max 30 · Optional

    To cross-reference additional equipment to a primary piece of equipment

13. 130 · F9 · Origin Station · Max 1 · Optional

    To identify the rail origin of the shipment

14. 140 · D9 · Destination Station · Max 1 · Optional

    To identify the rail destination of the shipment

15. 150 · R1 · Route Information (Air) · Max 1 · Optional

    To specify airline and airport routing sequences

16. 160 · R2 · Route Information · Max 13 · Optional

    To specify carrier and routing sequences and details

17. 170 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

18. 171 · PS · Protective Service Instructions · Max 5 · Optional

    To specify mechanical protective service and ventilation instructions

19. 180 · H6 · Special Services · Max 6 · Optional

    To identify forms of unitization, liability issues, and special services

20. 190 · M1 · Insurance · Max 1 · Optional

    To specify details related to insurance

21. 200 · M2 · Sales/Delivery Terms · Max 1 · Optional

    To state terms and dates

22. 210 · L7 · Tariff Reference · Max 30 · Optional

    To reference details of the tariff used to arrive at applicable rates or charge

23. 220 · NTE · Note/Special Instruction · Max 30 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction

24. 230 · XH · Pro Forma - B13 Information · Max 1 · Optional

    This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs

25. 250 · P1 · Pick-up · Max 1 · Optional

    To specify the pick-up details including time, date, and equipment

26. 260 · ITA · Allowance, Charge or Service · Max 1 · Optional

    To specify allowances, charges, or services

27. 270 · N8 · Waybill Reference · Max 499 · Optional

    To identify the waybill and to specify the equipment used and the destination details

28. 280 · R9 · Route Code · Max 1 · Optional

    To specify the route using a single code

29. H1 Loop Optional Repeat 3

    1. 290 · H1 · Hazardous Material · Max 1 · Mandatory

       To specify information relative to hazardous material

    2. 300 · H2 · Additional Hazardous Material Description · Max 2 · Optional

       To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

30. N7 Loop Optional Repeat 600

    1. 310 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment

    2. 320 · M7 · Seal Numbers · Max 5 · Optional

       To record seal numbers used and the organization that applied the seals

    3. 330 · N5 · Equipment Ordered · Max 1 · Optional

       To specify carrier equipment

    4. 340 · REF · Reference Identification · Max 5 · Optional

       To specify identifying information

    5. 350 · IC · Intermodal Chassis Equipment · Max 1 · Optional

       To specify the chassis equipment details in terms of identifying numbers, weights, and ownership

    6. 360 · VC · Motor Vehicle Control · Max 21 · Optional

       To define motor vehicle identification and logistics

    7. 370 · G4 · Scale Identification · Max 1 · Optional

       To identify the scale type and the location and time a shipment is weighed

    8. 375 · GA · Canadian Grain Information · Max 15 · Optional

       To transmit the transportation and distribution requirements of grain at Canadian ports

31. N1 Loop Optional Repeat 10

    1. 380 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 390 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 400 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 410 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 420 · REF · Reference Identification · Max 12 · Optional

       To specify identifying information

    6. 430 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

32. S5 Loop Optional Repeat 50

    1. 440 · S5 · Stop Off Details · Max 1 · Mandatory

       To specify stop-off detail reference numbers and stop reason

    2. 450 · G62 · Date/Time · Max 6 · Optional

       To specify pertinent dates and times

    3. 460 · N9 · Reference Identification · Max 10 · Optional

       To transmit identifying information as specified by the Reference Identification Qualifier

    4. 470 · H6 · Special Services · Max 6 · Optional

       To identify forms of unitization, liability issues, and special services

    5. N1 Loop Optional Repeat 5

       1. 480 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 490 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 500 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 510 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 520 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

       6. 530 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. N1 Loop Optional Repeat 10

      1. 020 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 030 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 040 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 050 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 060 · REF · Reference Identification · Max 12 · Optional

         To specify identifying information

      6. 070 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

   3. 100 · L5 · Description, Marks and Numbers · Max 10 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers

   4. L0 Loop Optional Repeat 10

      1. 110 · L0 · Line Item - Quantity and Weight · Max 1 · Mandatory

         To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. 120 · L1 · Rate and Charges · Max 20 · Optional

         To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      3. 130 · MEA · Measurements · Max 5 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   5. 140 · L7 · Tariff Reference · Max 10 · Optional

      To reference details of the tariff used to arrive at applicable rates or charge

   6. 160 · SL1 · Tariff Reference · Max 1 · Optional

      To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service

   7. 170 · R1 · Route Information (Air) · Max 1 · Optional

      To specify airline and airport routing sequences

   8. 180 · LH · Mixed Hazardous Commodities · Max 1 · Optional

      To specify hazardous line items in terms of hazardous mnemonic, identification number, reportable quantities, and limited quantities

   9. 190 · N9 · Reference Identification · Max 10 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   10. 200 · X1 · Export License · Max 6 · Optional

       To transmit information contained on an export license

   11. 210 · X2 · Import License · Max 1 · Optional

       To transmit import license number and effective dates

   12. 220 · P1 · Pick-up · Max 1 · Optional

       To specify the pick-up details including time, date, and equipment

   13. 230 · POD · Proof of Delivery · Max 1 · Optional

       To provide proof of delivery

   14. 240 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   15. 250 · ITA · Allowance, Charge or Service · Max 20 · Optional

       To specify allowances, charges, or services

   16. 260 · L8 · Line Item Subtotal · Max 1 · Optional

       To specify line item subtotals

   17. 270 · V9 · Event Detail · Max 1 · Optional

       To specify information about a specific event

   18. 280 · P2 · Delivery · Max 1 · Optional

       To specify delivery date

   19. 290 · N7 · Equipment Details · Max 5 · Optional

       To identify the equipment

   20. H1 Loop Optional Repeat 3

       1. 300 · H1 · Hazardous Material · Max 1 · Mandatory

          To specify information relative to hazardous material

       2. 310 · H2 · Additional Hazardous Material Description · Max 2 · Optional

          To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Optional

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)