859 Freight Invoice

Functional Group FB

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Freight Invoice Transaction Set (859) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit an invoice, including charges, allowances, and details, for transportation services rendered. This transaction set can also be used to exchange transportation services invoice information based on services provided in accordance with Government transportation rules and regulations. It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange invoice information resulting from the shipment of freight, household goods, and passengers. This transaction set fulfills financial information requirements established by the U.S. Government.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Carrier's InvoiceMandatory
Max 1
To transmit basic data relating to the carrier's invoice
0300
Invoice TypeOptional
Max 1
To indicate type of invoice and number of shipments
0400
Extended Reference InformationOptional
Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
0500
Cargo ManifestOptional
Max 1
To identify specific flight or voyage information for multimodal shipments
0600
AuthenticationOptional
Max 4
To specify the authority for authorizing an action and the date authentication is made
0700
Cargo Booking PriorityOptional
Max 1
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
0800
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
1000
Date/TimeOptional
Max 10
To specify pertinent dates and times
1100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1200
Cross-Reference EquipmentOptional
Max 30
To cross-reference additional equipment to a primary piece of equipment
1300
Origin StationOptional
Max 1
To identify the rail origin of the shipment
1400
Destination StationOptional
Max 1
To identify the rail destination of the shipment
1500
Route Information (Air)Optional
Max 1
To specify airline and airport routing sequences
1600
Route InformationOptional
Max 13
To specify carrier and routing sequences and details
1700
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
1710
Protective Service InstructionsOptional
Max 5
To specify mechanical protective service and ventilation instructions
1800
Special ServicesOptional
Max 6
To identify forms of unitization, liability issues, and special services
1900
InsuranceOptional
Max 1
To specify details related to insurance
2100
Tariff ReferenceOptional
Max 30
To reference details of the tariff used to arrive at applicable rates or charge
2200
Note/Special InstructionOptional
Max 30
To transmit information in a free-form format, if necessary, for comment or special instruction
2300
Pro Forma - B13 InformationOptional
Max 1
To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs
2500
PickupOptional
Max 1
To specify the pickup details including time, date, and equipment
2600
Allowance, Charge or ServiceOptional
Max 1
To specify allowances, charges, or services
2700
Waybill ReferenceOptional
Max 499
To identify the waybill and to specify the equipment used and the destination details
2800
Route Code IdentificationOptional
Max 1
To specify the route using a single code
H1 Loop
Repeat 3
2900
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
3000
Additional Hazardous Material DescriptionOptional
Max 2
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
N7 Loop
Repeat 600
3100
Equipment DetailsMandatory
Max 1
To identify the equipment
3200
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
3300
Equipment OrderedOptional
Max 1
To specify carrier equipment
3400
Reference InformationOptional
Max 5
To specify identifying information
3500
Intermodal Chassis EquipmentOptional
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
3600
Motor Vehicle ControlOptional
Max 36
To define motor vehicle identification and logistics
3700
Scale IdentificationOptional
Max 1
To identify the scale type and the location and time a shipment is weighed
3750
Canadian Grain InformationOptional
Max 15
To transmit the transportation and distribution requirements of grain at Canadian ports
N1 Loop
Repeat 10
3800
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
4000
Party LocationOptional
Max 2
To specify the location of the named party
4100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4200
Reference InformationOptional
Max 12
To specify identifying information
4300
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
S5 Loop
Repeat 50
4400
Stop-off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
4500
Date/TimeOptional
Max 6
To specify pertinent dates and times
4600
Extended Reference InformationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
4700
Special ServicesOptional
Max 6
To identify forms of unitization, liability issues, and special services
N1 Loop
Repeat 5
4800
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
5000
Party LocationOptional
Max 2
To specify the location of the named party
5100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5200
Reference InformationOptional
Max 12
To specify identifying information
5300
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
LX Loop
Repeat 999
0100
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
N1 Loop
Repeat 10
0200
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0400
Party LocationOptional
Max 2
To specify the location of the named party
0500
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0600
Reference InformationOptional
Max 12
To specify identifying information
0700
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1000
Description, Marks and NumbersOptional
Max 10
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L0 Loop
Repeat 10
1100
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1200
Rate and ChargesOptional
Max 20
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
1300
MeasurementsOptional
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1400
Tariff ReferenceOptional
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
1600
Tariff DetailsOptional
Max 1
To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service
1700
Route Information (Air)Optional
Max 1
To specify airline and airport routing sequences
1800
Mixed Hazardous CommoditiesOptional
Max 1
To specify hazardous line items in terms of hazardous mnemonic, identification number, reportable quantities, and limited quantities
1900
Extended Reference InformationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
2000
Export LicenseOptional
Max 6
To transmit information contained on an export license
2100
Import LicenseOptional
Max 1
To transmit import license number and effective dates
2200
PickupOptional
Max 1
To specify the pickup details including time, date, and equipment
2300
Proof of DeliveryOptional
Max 1
To provide proof of delivery
2400
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
2500
Allowance, Charge or ServiceOptional
Max 20
To specify allowances, charges, or services
2600
Line Item SubtotalOptional
Max 1
To specify line item subtotals
2700
Event DetailOptional
Max 1
To specify information about a specific event
2900
Equipment DetailsOptional
Max 5
To identify the equipment
H1 Loop
Repeat 3
3000
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
3100
Additional Hazardous Material DescriptionOptional
Max 2
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

Summary

Position
Segment
Name
Max use
0100
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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