404 Rail Carrier Shipment Information

Functional Group SR

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers, dates, and other basic data relating to the transaction set

  3. To transmit identification numbers and other basic shipment data

    BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
  4. To transmit rail-specific shipment data

  5. To indicate that the equipment is or is not to be released

  6. To transmit identifying information as specified by the Reference Identification Qualifier

  7. To identify specific flight or voyage information for multimodal shipments

  8. To specify details related to insurance

  9. To specify pertinent dates and times

  10. N7 Loop Mandatory
    Repeat 500
    1. To identify the equipment

    2. To send additional information regarding a specific piece of equipment

    3. VC Loop Optional
      Repeat 21
      1. To define motor vehicle identification and logistics

      2. N1 Loop Optional
        Repeat 2
        1. To identify a party by type of organization, name, and code

        2. To specify the location of the named party

        3. To specify the geographic place of the named party

        4. To specify special handling instructions in coded or free-form format

    4. To record seal numbers used and the organization that applied the seals

    5. To specify carrier equipment

    6. To specify the chassis equipment details in terms of identifying numbers, weights, and ownership

    7. To specify the overall movement of a shipment

    8. To transmit in-bond information

    9. E1 Loop Optional
      Repeat 2
      1. To identify the party receiving the empty car

      2. To specify the geographic place of named party receiving the empty car

      3. To specify the routing of the empty car

      4. To communicate basis of pricing, such as contract number, quote number, or tariff number

    10. To transmit the transportation and distribution requirements of grain at Canadian ports

    11. REF Loop Optional
      Repeat 99
      1. To specify identifying information

      2. To indicate line item quantity, description, marks and numbers, commodity code, weight, and customs value

      3. N1 Loop Optional
        Repeat 5
        1. To identify a party by type of organization, name, and code

        2. To specify the location of the named party

        3. To specify the geographic place of the named party

  11. To cross-reference additional equipment to a primary piece of equipment

  12. To identify the rail origin of the shipment

  13. To identify the rail destination of the shipment

  14. N1 Loop Mandatory
    Repeat 15
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement

  15. S1 Loop Optional
    Repeat 12
    1. To identify a stop-off party

    2. To specify the address of the stop-off party

    3. To specify location details for a stop-off

    4. To identify a party by type of organization, name, and code

    5. To specify additional names

    6. To specify the location of the named party

    7. To specify the geographic place of the named party

    8. To identify a person or office to whom administrative communications should be directed

  16. To specify carrier and routing sequences and details

  17. To specify the route using a single code

  18. E1 Loop Optional
    Repeat 2
    1. To identify the party receiving the empty car

    2. To specify the geographic place of named party receiving the empty car

    3. To specify the routing of the empty car

    4. To communicate basis of pricing, such as contract number, quote number, or tariff number

  19. To specify special handling instructions in coded or free-form format

  20. To specify mechanical protective service and ventilation instructions

  21. LX Loop Mandatory
    Repeat 25
    1. To reference a line number in a transaction set

    2. To specify the line item in terms of description, quantity, packaging, and marks and numbers

    3. L0 Loop Optional
      Repeat 25
      1. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      3. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      4. To communicate basis of pricing, such as contract number, quote number, or tariff number

    4. To transmit information contained on an export license

  22. T1 Loop Optional
    Repeat 64
    1. To specify origin point and waybill references of movement to transit waybill point

    2. To specify lading description, including weight and rate details applying to the associated T1 segment

    3. To specify transit inbound routing, including equipment identifications for associated T1 and T2 segments

    4. To identify the transit inbound prior origin point and waybill reference of movement to the point specified in T1 segment

    5. To transmit information in a free-form format relating to a specified transit sequence number

  23. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  24. To indicate that the next segment begins a loop

  25. LH1 Loop Optional
    Repeat 100
    1. To specify the hazardous commodity identification reference number and quantity

    2. To specify the hazardous notation and endorsement information

      If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
    3. To specify the hazardous material shipping name and additional descriptive requirements

    4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

    5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

    6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

    7. To specify the placard information required by the second government agency when shipment is to cross into another country

    8. To transmit specific hazardous material reference numbers

    9. To identify a person or office to whom administrative communications should be directed

    10. N1 Loop Optional
      Repeat 10
      1. To identify a party by type of organization, name, and code

      2. To specify the location of the named party

      3. To specify the geographic place of the named party

      4. To identify a person or office to whom administrative communications should be directed

  26. To indicate that the loop immediately preceding this segment is complete

  27. To identify a person or office to whom administrative communications should be directed

  28. To specify the hazardous notation and endorsement information

    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
  29. To transmit specific hazardous material reference numbers

  30. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

  31. This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs

  32. To indicate customs information

  33. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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