404 Rail Carrier Shipment Information

Functional Group SR

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Data Correction or ChangeOptional
Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
0300
General Shipment InformationOptional
Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
0400
Rail Shipment InformationOptional
Max 1
To transmit rail-specific shipment data
0500
ReleaseMandatory
Max 1
To indicate that the equipment is or is not to be released
0600
Extended Reference InformationMandatory
Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
0700
Cargo ManifestOptional
Max 2
To identify specific flight or voyage information for multimodal shipments
0800
InsuranceOptional
Max 1
To specify details related to insurance
0900
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
N7 Loop
Repeat 500
1000
Equipment DetailsMandatory
Max 1
To identify the equipment
1010
Equipment CharacteristicsOptional
Max 1
To send additional information regarding a specific piece of equipment
VC Loop
Repeat 36
1100
Motor Vehicle ControlMandatory
Max 1
To define motor vehicle identification and logistics
N1 Loop
Repeat 2
1120
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1140
Party LocationOptional
Max 2
To specify the location of the named party
1160
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1180
Special Handling InstructionsOptional
Max 1
To specify special handling instructions in coded or free-form format
1300
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
1400
Equipment OrderedOptional
Max 1
To specify carrier equipment
1500
Intermodal Chassis EquipmentOptional
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
1600
Intermodal Movement InformationOptional
Max 1
To specify the overall movement of a shipment
E1 Loop
Repeat 2
1720
Empty Car Disposition - Pended Destination CityOptional
Max 1
To specify the geographic place of named party receiving the empty car
1740
Price Authority IdentificationOptional
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
1750
Canadian Grain InformationOptional
Max 15
To transmit the transportation and distribution requirements of grain at Canadian ports
REF Loop
Repeat 99
1770
Reference InformationMandatory
Max 1
To specify identifying information
1775
Extended Reference InformationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
1780
Quantity and DescriptionOptional
Max 15
To indicate line item quantity, description, marks and numbers, commodity code, weight, and customs value
1782
Motor Vehicle ControlOptional
Max 36
To define motor vehicle identification and logistics
L0 Loop
Repeat 25
1783
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1784
MeasurementsOptional
Max 3
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1786
Rate and ChargesOptional
Max 10
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
PI Loop
Repeat 30
1788
Price Authority IdentificationMandatory
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
1789
Shipment ConditionsOptional
Max 10
To specify condition restrictions or provisions applicable to the rate docket
N1 Loop
Repeat 15
1790
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1800
Party LocationOptional
Max 1
To specify the location of the named party
1820
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1825
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
1830
Billing InformationOptional
Max 12
To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
1850
Cross-Reference EquipmentOptional
Max 10
To cross-reference additional equipment to a primary piece of equipment
1900
Origin StationMandatory
Max 1
To identify the rail origin of the shipment
2000
Destination StationMandatory
Max 1
To identify the rail destination of the shipment
N1 Loop
Repeat 15
2100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
2200
Party LocationOptional
Max 2
To specify the location of the named party
2300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2350
Reference InformationOptional
Max 2
To specify identifying information
2400
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
2520
Billing InformationOptional
Max 12
To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
S1 Loop
Repeat 12
4300
Stop-off NameMandatory
Max 1
To identify a stop-off party
4400
Stop-off AddressOptional
Max 2
To specify the address of the stop-off party
4480
Stop-off StationOptional
Max 1
To specify location details for a stop-off
4490
Party IdentificationOptional
Max 1
To identify a party by type of organization, name, and code
4510
Party LocationOptional
Max 1
To specify the location of the named party
4520
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4530
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
4600
Route InformationMandatory
Max 13
To specify carrier and routing sequences and details
4800
Route Code IdentificationOptional
Max 1
To specify the route using a single code
E1 Loop
Repeat 2
5000
Empty Car Disposition - Pended Destination CityOptional
Max 1
To specify the geographic place of named party receiving the empty car
5110
Price Authority IdentificationOptional
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
5200
Special Handling InstructionsOptional
Max 20
To specify special handling instructions in coded or free-form format
5300
Protective Service InstructionsOptional
Max 5
To specify mechanical protective service and ventilation instructions
LX Loop
Repeat 25
5400
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
5500
Description, Marks and NumbersMandatory
Max 15
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L0 Loop
Repeat 25
5700
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
5750
MeasurementsOptional
Max 3
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
5800
Rate and ChargesOptional
Max 10
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
PI Loop
Repeat 30
5900
Price Authority IdentificationMandatory
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
5920
Shipment ConditionsOptional
Max 10
To specify condition restrictions or provisions applicable to the rate docket
6000
Export LicenseOptional
Max 6
To transmit information contained on an export license
T1 Loop
Repeat 64
6100
Transit Inbound OriginMandatory
Max 1
To specify origin point and waybill references of movement to transit waybill point
6200
Transit Inbound LadingOptional
Max 30
To specify lading description, including weight and rate details applying to the associated T1 segment
6300
Transit Inbound RouteOptional
Max 12
To specify transit inbound routing, including equipment identifications for associated T1 and T2 segments
6400
Transit Inbound RatesOptional
Max 1
To identify the transit inbound prior origin point and waybill reference of movement to the point specified in T1 segment
6500
Free-form Transit DataOptional
Max 99
To transmit information in a free-form format relating to a specified transit sequence number
6600
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
6700
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
LH1 Loop
Repeat 1000
6800
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
6900
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
7000
Hazardous Material Shipping Name InformationOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
7100
Free-form Hazardous Material InformationOptional
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
7200
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
7300
Canadian Dangerous RequirementsOptional
Max 4
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
7400
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
7500
Hazardous Material Identifying Reference NumbersOptional
Max 10
To transmit specific hazardous material reference numbers
7550
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
N1 Loop
Repeat 10
7560
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
7570
Party LocationOptional
Max 2
To specify the location of the named party
7580
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
7590
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
7600
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
7700
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
7800
Hazardous Classification InformationOptional
Max 6
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
7900
Hazardous Material Identifying Reference NumbersOptional
Max 1
To transmit specific hazardous material reference numbers
8000
Hazardous CertificationOptional
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
8100
Pro Forma - B13 InformationOptional
Max 1
To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs
8200
Customs InformationOptional
Max 10
To indicate customs information
8400
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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