858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment. This transaction set can also be used to exchange Government Bills of Lading (GBLs), Commercial Bills of Lading (CBLs), Transportation Control and Movement Documents (TCMDs), and Personal Property Government Bills of Lading (PPGBLs). It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange information about the shipment of freight, household goods, and passengers. This transaction set fulfills information requirements established by U.S. Government transportation movement rules and regulations.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment For Data Correction Or ChangeOptional
Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
0300
General Shipment InformationMandatory
Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
0400
Rail Shipment InformationOptional
Max 1
To transmit rail-specific shipment data
0500
ReleaseOptional
Max 1
To indicate that the equipment is or is not to be released
0600
Reference IdentificationOptional
Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
0650
Cargo ManifestOptional
Max 3
To identify specific flight or voyage information for multimodal shipments
0700
AuthenticationOptional
Max 4
To specify the authority for authorizing an action and the date authentication is made
0800
PriorityOptional
Max 1
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
0900
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
1100
Date/TimeOptional
Max 10
To specify pertinent dates and times
1200
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1300
Cross-Reference EquipmentOptional
Max 999
To cross-reference additional equipment to a primary piece of equipment
1400
Origin StationOptional
Max 1
To identify the rail origin of the shipment
1500
Destination StationOptional
Max 1
To identify the rail destination of the shipment
1600
Route Information (Air)Optional
Max 1
To specify airline and airport routing sequences
1700
Route InformationOptional
Max 13
To specify carrier and routing sequences and details
1750
Route Information - MotorOptional
Max 13
To specify carrier and routing sequences and details
1800
Port or TerminalOptional
Max 5
Contractual or operational port or point relevant to the movement of the cargo
1900
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2000
Special Handling InstructionsOptional
Max 20
To specify special handling instructions in coded or free-form format
2010
Protective Service InstructionsOptional
Max 5
To specify mechanical protective service and ventilation instructions
2100
Special ServicesOptional
Max 6
To identify forms of unitization, liability issues, and special services
2110
Cargo Location ReferenceOptional
Max 1
To specify the cargo location on board the vessel
2120
Vessel CodeOptional
Max 1
To specify vessel code
E1 Loop
Repeat 2
2300
Empty Car Disposition - Pended Destination CityOptional
Max 1
To specify the geographic place of named party receiving the empty car
2450
Price Authority IdentificationOptional
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
2500
InsuranceOptional
Max 1
To specify details related to insurance
2700
Tariff ReferenceOptional
Max 30
To reference details of the tariff used to arrive at applicable rates or charge
2800
Note/Special InstructionOptional
Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction
2900
Pro Forma - B13 InformationOptional
Max 1
This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs
N7 Loop
Repeat 600
3300
Equipment DetailsMandatory
Max 1
To identify the equipment
3310
Equipment CharacteristicsOptional
Max 1
To send additional information regarding a specific piece of equipment
3350
Cross-Reference EquipmentOptional
Max 30
To cross-reference additional equipment to a primary piece of equipment
3400
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
3500
Equipment OrderedOptional
Max 1
To specify carrier equipment
3550
Date/TimeOptional
Max 2
To specify pertinent dates and times
3600
Reference IdentificationOptional
Max 5
To specify identifying information
3700
Intermodal Chassis EquipmentOptional
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
3750
Motor Vehicle ControlOptional
Max 21
To define motor vehicle identification and logistics
3800
Canadian Grain InformationOptional
Max 15
To transmit the transportation and distribution requirements of grain at Canadian ports
E1 Loop
Repeat 2
3820
Empty Car Disposition - Pended Destination CityOptional
Max 1
To specify the geographic place of named party receiving the empty car
3840
Price Authority IdentificationOptional
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
N1 Loop
Repeat 12
3900
NameMandatory
Max 1
To identify a party by type of organization, name, and code
4100
Address InformationOptional
Max 2
To specify the location of the named party
4200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4300
Reference IdentificationOptional
Max 12
To specify identifying information
4400
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
4450
Special Handling InstructionsOptional
Max 5
To specify special handling instructions in coded or free-form format
S5 Loop
Repeat 999
4500
Stop-off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
4600
Date/TimeOptional
Max 6
To specify pertinent dates and times
4700
Reference IdentificationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
4800
Special ServicesOptional
Max 6
To identify forms of unitization, liability issues, and special services
N1 Loop
Repeat 5
4900
NameMandatory
Max 1
To identify a party by type of organization, name, and code
5100
Address InformationOptional
Max 2
To specify the location of the named party
5200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5300
Reference IdentificationOptional
Max 12
To specify identifying information
5400
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
FA1 Loop
Repeat >1
5500
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
5600
Accounting DataMandatory
Max >1
To specify the detailed accounting data
5700
WeightOptional
Max 1
To transmit weight information

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
0200
Equipment DetailsOptional
Max 1
To identify the equipment
0300
Cross-Reference EquipmentOptional
Max 1
To cross-reference additional equipment to a primary piece of equipment
0400
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
0500
Equipment OrderedOptional
Max 1
To specify carrier equipment
0600
Reference IdentificationOptional
Max 5
To specify identifying information
0700
Intermodal Chassis EquipmentOptional
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
0800
Motor Vehicle ControlOptional
Max 24
To define motor vehicle identification and logistics
0900
Tariff ReferenceOptional
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
0950
Tariff ReferenceOptional
Max 1
To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service
1000
Reference IdentificationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
1050
Special Handling InstructionsOptional
Max 1
To specify special handling instructions in coded or free-form format
1100
Export LicenseOptional
Max 6
To transmit information contained on an export license
1200
Import LicenseOptional
Max 1
To transmit import license number and effective dates
1300
Description, Marks and NumbersOptional
Max 10
To specify the line item in terms of description, quantity, packaging, and marks and numbers
1310
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
1320
Hazardous Classification InformationOptional
Max 6
To specify the hazardous notation and endorsement information
1330
Hazardous Material Identifying Reference NumbersOptional
Max 1
To transmit specific hazardous material reference numbers
1340
Hazardous CertificationOptional
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
1370
PriorityOptional
Max 2
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
1380
Date/TimeOptional
Max 10
To specify pertinent dates and times
1400
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
1420
Load PlanningOptional
Max 1
To describe information for loading aircraft with vehicles and other items
1430
Vehicle Axle MeasurementsOptional
Max 12
To specify axle measurements for loading vehicles on aircraft or other conveyances
L0 Loop
Repeat 20
1450
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1500
Rate and ChargesOptional
Max 20
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
1600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
LH1 Loop
Repeat 100
1700
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
1800
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
1900
Hazardous Material Shipping NameOptional
Max 12
To specify the hazardous material shipping name and additional descriptive requirements
1910
Freeform Hazardous Material InformationOptional
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1920
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
2000
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
2010
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
2100
Hazardous Material Identifying Reference NumbersOptional
Max 10
To transmit specific hazardous material reference numbers
All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.
2150
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
2200
Empty Equipment Hazardous Material InformationOptional
Max 1
To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment
When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.
FA1 Loop
Repeat >1
2300
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2400
Accounting DataMandatory
Max >1
To specify the detailed accounting data
2500
WeightOptional
Max 1
To transmit weight information
NM1 Loop
Repeat 4
2600
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
2700
Address InformationOptional
Max 2
To specify the location of the named party
2800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
N1 Loop
Repeat 4
2900
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3100
Address InformationOptional
Max 2
To specify the location of the named party
3200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party

Summary

Position
Segment
Name
Max use
0100
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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