861 Receiving Advice/Acceptance Certificate

Functional Group RC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time

    This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.
  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To specify identifying information

  5. To identify a person or office to whom administrative communications should be directed

  6. To specify pertinent dates and times

  7. To provide reference to a specific purchase order

  8. To specify the transportation details relative to commodity, weight, and quantity

  9. To specify the carrier and sequence of routing and provide transit time information

  10. To specify transportation details relating to the equipment used by the carrier

  11. To specify transportation special handling requirements, or hazardous materials information, or both

  12. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  13. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

  14. LM Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
  1. RCD Loop Optional
    Repeat 200000
    1. To report receiving conditions and specify contested quantities

    2. To specify line-item detail relative to shipment

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify basic item identification data

    5. To describe a product or process in coded or free-form format

    6. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    7. To specify identifying information

    8. To identify a person or office to whom administrative communications should be directed

    9. To specify pertinent dates and times

    10. To provide reference to a specific purchase order

    11. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    12. To specify transportation instructions relating to shipment

    13. To specify the transportation details relative to commodity, weight, and quantity

    14. To specify the carrier and sequence of routing and provide transit time information

    15. To specify transportation details relating to the equipment used by the carrier

    16. To specify transportation special handling requirements, or hazardous materials information, or both

    17. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    18. To indicate identifying marks and numbers for shipping containers

    19. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    20. SLN Loop Optional
      Repeat 100
      1. To specify product subline detail item data

      2. To describe a product or process in coded or free-form format

      3. To supply the full name of an individual or organizational entity

      4. LM Loop Optional
        Repeat 10
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    21. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.