861 Receiving Advice/Acceptance Certificate

Functional Group RC

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Receiving Advice or Acceptance CertificateMandatory
Max 1
To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time
This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference InformationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Date/Time ReferenceMandatory
Max 10
To specify pertinent dates and times
0800
Purchase Order ReferenceOptional
Max 25
To provide reference to a specific purchase order
0900
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
1000
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
1100
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
1200
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
1250
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
N1 Loop
Repeat 200
1300
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1500
Party LocationOptional
Max 2
To specify the location of the named party
1600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1700
Reference InformationOptional
Max 100
To specify identifying information
1800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1900
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
LM Loop
Repeat 10
2000
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2100
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes
FA1 Loop
Repeat >1
2200
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2300
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
RCD Loop
Repeat >1
0100
Receiving ConditionsMandatory
Max 1
To report receiving conditions and specify contested quantities
0200
Item Detail (Shipment)Optional
Max 1
To specify line-item detail relative to shipment
0300
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0400
Item IdentificationOptional
Max 100
To specify basic item identification data
0500
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
0600
Item Physical DetailsOptional
Max 100
To specify the physical qualities, packaging, weights, and dimensions relating to the item
0700
Reference InformationOptional
Max 12
To specify identifying information
0800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0900
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1000
Purchase Order ReferenceOptional
Max 25
To provide reference to a specific purchase order
1100
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1200
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
1300
Carrier Details (Quantity and Weight)Optional
Max 20
To specify the transportation details relative to commodity, weight, and quantity
1400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
1500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
1600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
1700
Service, Promotion, Allowance, or Charge InformationOptional
Max 10
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1800
Marks and Numbers InformationOptional
Max >1
To indicate identifying marks and numbers for shipping containers
LM Loop
Repeat 10
1850
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1860
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes
SLN Loop
Repeat 100
1900
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
2000
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
2030
Individual or Organizational NameOptional
Max 1
To supply the full name of an individual or organizational entity
LM Loop
Repeat 10
2050
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2060
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes
N1 Loop
Repeat 200
2100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
2300
Party LocationOptional
Max 2
To specify the location of the named party
2400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2500
Reference InformationOptional
Max 100
To specify identifying information
2600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
2700
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
FA1 Loop
Repeat >1
2800
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2900
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
0100
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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