880 Grocery Products Invoice

Functional Group GP

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying dates and numbers for this transaction set

  3. To transmit identifying information as specified by the Reference Identification Qualifier

  4. To identify a person or office to whom communications should be directed

  5. To specify pertinent dates and times

  6. To transmit information in a free-form format, if necessary, for comment or special instruction

  7. To specify details of the transportation equipment and carrier routing details

  8. To specify the terms of sale

    The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
  9. To transmit information pertaining to method of freight payment and transfer of title

  10. 0100 Loop Mandatory
    Repeat 10
    1. To identify a party by type of organization, name, and code

      One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  11. 0200 Loop Optional
    Repeat 100
    1. To specify allowances, charges, or services

    2. To describe the allowance or charge in free-form format

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat 9999
    1. To specify the basic and most frequently used line item data for the invoice and related transactions

      Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
    2. To describe an item in free-form format

    3. To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

    4. To specify packing details of the items shipped

    5. To transmit identifying information as specified by the Reference Identification Qualifier

    6. To specify the terms of sale

      The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
    7. To transmit information pertaining to method of freight payment and transfer of title

    8. 0310 Loop Optional
      Repeat 100
      1. To specify allowances, charges, or services

      2. To describe the allowance or charge in free-form format

  2. 0400 Loop Optional
    Repeat 500
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying information as specified by the Reference Identification Qualifier

    6. 0410 Loop Optional
      Repeat >1
      1. To specify identifying information

      2. To specify quantity information

      3. To indicate the total monetary amount

      4. To specify allowances, charges, or services

      5. 0411 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions

        2. To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

Summary

Position
Segment
Name
Max use
  1. To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

  2. To specify the total invoice amount, including charges less allowances, before terms discount

  3. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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