880 Grocery Products Invoice

Functional Group GP

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Invoice IdentificationMandatory
Max 1
To transmit identifying dates and numbers for this transaction set
0300
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
0400
ContactOptional
Max 3
To identify a person or office to whom communications should be directed
0500
Date/TimeOptional
Max 5
To specify pertinent dates and times
0600
Note/Special InstructionOptional
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
0700
Carrier DetailsOptional
Max 5
To specify transportation details for the transaction
0800
Terms of SaleOptional
Max 20
To specify the terms of sale
The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
0900
F.O.B. InformationOptional
Max 1
To transmit information pertaining to method of freight payment and transfer of title
0950
TextOptional
Max 5
To specify textual data
0100 Loop
Repeat >1
1000
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
1200
Party LocationOptional
Max 2
To specify the location of the named party
1300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0200 Loop
Repeat >1
1400
Allowance or ChargeMandatory
Max 1
To specify allowances, charges, or services
1500
Allowance or Charge DescriptionOptional
Max 10
To describe the allowance or charge in free-form format

Detail

Position
Segment
Name
Max use
0300 Loop
Repeat >1
0100
Item Detail - InvoiceMandatory
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
0200
Line Item Detail - DescriptionOptional
Max 5
To describe an item in free-form format
0300
Line Item Detail - Quantity/Unit of Measure/Price DifferencesOptional
Max 10
To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated
0400
Item Packing DetailOptional
Max 1
To specify packing details of the items shipped
0450
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
0500
Terms of SaleOptional
Max 20
To specify the terms of sale
The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
0600
F.O.B. InformationOptional
Max 1
To transmit information pertaining to method of freight payment and transfer of title
0310 Loop
Repeat >1
0700
Allowance or ChargeMandatory
Max 1
To specify allowances, charges, or services
0800
Allowance or Charge DescriptionOptional
Max 10
To describe the allowance or charge in free-form format
0400 Loop
Repeat 500
0900
EntityMandatory
Max 1
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
0940
Party LocationOptional
Max 1
To specify the location of the named party
0960
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1000
Extended Reference InformationOptional
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0410 Loop
Repeat >1
1100
Reference InformationMandatory
Max 1
To specify identifying information
1200
Quantity InformationOptional
Max 1
To specify quantity information
1300
Monetary Amount InformationOptional
Max 2
To indicate the total monetary amount
1400
Allowance or ChargeOptional
Max 1
To specify allowances, charges, or services
0411 Loop
Repeat >1
1500
Item Detail - InvoiceMandatory
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
1600
Line Item Detail - Quantity/Unit of Measure/Price DifferencesOptional
Max 10
To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

Summary

Position
Segment
Name
Max use
0100
Total Invoice QuantityMandatory
Max 1
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
0200
Total Dollars SummaryMandatory
Max 1
To specify the total invoice amount, including charges less allowances, before terms discount
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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