132 Human Resource Information

Functional Group HU

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Human Resource Information Transaction Set (132) for use within the context of an Electronic Data Interchange (EDI) environment. The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
N1 Loop
Repeat >1
0300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the reporting institution.
0500
Address InformationOptional
Max 2
To specify the location of the named party
0600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0700
Reference IdentificationOptional
Max >1
To specify identifying information
0800
Communication Contact InformationOptional
Max >1
To specify a communication contact number

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL loop identifies the hierarchical levels of the transaction set: State, System, District, Region, Institution, and Individual.
0200
Reference IdentificationOptional
Max >1
To specify identifying information
0300
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
0400
Demographic InformationOptional
Max 1
To supply demographic information
0600
Language UseOptional
Max >1
To specify language, type of usage, and proficiency or fluency
0700
QuantityOptional
Max >1
To specify quantity information
0800
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
NM1 Loop
Repeat >1
0900
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
The NM1 loop identifies the name of the entity described in the HL loop.
N3 Loop
Repeat 5
1100
Address InformationMandatory
Max 1
To specify the location of the named party
1200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1300
Communication Contact InformationOptional
Max >1
To specify a communication contact number
CQ Loop
Repeat >1
1400
Credentials and QualificationsMandatory
Max 1
To provide information on any certificate, license, permit, credential, or qualification
1500
Field of StudyOptional
Max >1
To provide information about a course or field of study associated with an academic program
1600
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
The DTP segment transmits significant dates associated with the the credential or qualification such as the date issued and expiration date.
1700
Reference IdentificationOptional
Max 10
To specify identifying information
1800
Institutional Staff InformationOptional
Max >1
To provide information about number and type of staff in an institution
1900
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
DEG Loop
Repeat 5
2000
Degree RecordMandatory
Max 1
To provide information about an educational institution's academic award
2100
Field of StudyOptional
Max 10
To provide information about a course or field of study associated with an academic program
2200
QuantityOptional
Max >1
To specify quantity information
CRS Loop
Repeat >1
2300
Course RecordMandatory
Max 1
To provide the receiving institution or organization with information about courses taken and the status of those courses
The CRS loop provides information about academic courses taken in other than regular vocational, undergraduate or graduate courses or programs. This would include personal development courses and other training taken by the individual.
2400
Supplemental Course DataOptional
Max 1
To provide supplemental information on a course or a particular instance of a course
N1 Loop
Repeat 10
2500
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the entity awarding the credential or validating the qualification.
2700
Address InformationOptional
Max 2
To specify the location of the named party
2800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2900
Communication Contact InformationOptional
Max >1
To specify a communication contact number
EMS Loop
Repeat >1
3000
Employment PositionMandatory
Max 1
To describe employment position
3100
Institutional Staff InformationOptional
Max >1
To provide information about number and type of staff in an institution
3300
Industry CodeOptional
Max >1
Code to transmit standard industry codes
3400
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
3500
QuantityOptional
Max >1
To specify quantity information
3600
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
3700
Reference IdentificationOptional
Max >1
To specify identifying information
3800
Employee Leave SummaryOptional
Max 15
To provide summary information concerning the employee�s leave records
3900
IncomeOptional
Max 25
To provide type and amount of income obtained
4000
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
4100
Contract Number DetailOptional
Max 1
To specify contract or reference number and status
N9 Loop
Repeat >1
4200
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 loop identifies a fund source and the percent contributed to the funding of the employment position described in the EMS loop at 2/3200.
4300
Percent AmountsOptional
Max 1
To qualify percent amounts and supply percent amounts
N1 Loop
Repeat 1
4400
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the employer for the position described in the EMS loop.
4500
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
SES Loop
Repeat >1
4600
Academic Session HeaderMandatory
Max 1
To identify the particular academic session in which the activity which follows took place
4700
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
WLD Loop
Repeat >1
4800
Workload DetailMandatory
Max 1
To provide information on a workload task
4900
NameOptional
Max 1
To identify a party by type of organization, name, and code
The N1 segment identifies the entity for which the workload task is performed.
5000
QuantityOptional
Max >1
To specify quantity information
5100
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
5200
Reference IdentificationOptional
Max >1
To specify identifying information
5300
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
5400
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
5500
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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