132 Human Resource Information

Functional Group HU

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Human Resource Information Transaction Set (132) for use within the context of an Electronic Data Interchange (EDI) environment. The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. N1 Loop Mandatory
    Repeat >1
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies the reporting institution.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To specify a communication contact number

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

      The HL loop identifies the hierarchical levels of the transaction set: State, System, District, Region, Institution, and Individual.
    2. To specify identifying information

    3. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

    4. To supply demographic information

    5. To report information

    6. To specify language, type of usage, and proficiency or fluency

    7. To specify quantity information

    8. To qualify percent amounts and supply percent amounts

    9. NM1 Loop Mandatory
      Repeat >1
      1. To supply the full name of an individual or organizational entity

        The NM1 loop identifies the name of the entity described in the HL loop.
      2. To specify additional names

      3. N3 Loop Optional
        Repeat 5
        1. To specify the location of the named party

        2. To specify the geographic place of the named party

        3. To specify a communication contact number

    10. CQ Loop Optional
      Repeat >1
      1. To provide information on any certificate, license, permit, credential, or qualification

      2. To provide information about a course or field of study associated with an academic program

      3. To specify any or all of a date, a time, or a time period

        The DTP segment transmits significant dates associated with the the credential or qualification such as the date issued and expiration date.
      4. To specify identifying information

      5. To provide information about number and type of staff in an institution

      6. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

      7. DEG Loop Optional
        Repeat 5
        1. To provide information about an educational institution's academic award

        2. To provide information about a course or field of study associated with an academic program

        3. To specify quantity information

      8. CRS Loop Optional
        Repeat >1
        1. To provide the receiving institution or organization with information about courses taken and the status of those courses

          The CRS loop provides information about academic courses taken in other than regular vocational, undergraduate or graduate courses or programs. This would include personal development courses and other training taken by the individual.
        2. To provide supplemental information on a course or a particular instance of a course

      9. N1 Loop Optional
        Repeat 10
        1. To identify a party by type of organization, name, and code

          The N1 loop identifies the entity awarding the credential or validating the qualification.
        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To specify a communication contact number

    11. EMS Loop Optional
      Repeat >1
      1. To describe employment position

      2. To provide information about number and type of staff in an institution

      3. To specify status of employment

      4. Code to transmit standard industry codes

      5. To specify any or all of a date, a time, or a time period

      6. To specify quantity information

      7. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

      8. To specify identifying information

      9. To provide summary information concerning the employee�s leave records

      10. To provide type and amount of income obtained

      11. To specify basic data about the contract or contract line item

      12. To specify contract or reference number and status

      13. N9 Loop Optional
        Repeat >1
        1. To transmit identifying information as specified by the Reference Identification Qualifier

          The N9 loop identifies a fund source and the percent contributed to the funding of the employment position described in the EMS loop at 2/3200.
        2. To qualify percent amounts and supply percent amounts

      14. N1 Loop Optional
        Repeat 1
        1. To identify a party by type of organization, name, and code

          The N1 loop identifies the employer for the position described in the EMS loop.
        2. To specify the geographic place of the named party

      15. SES Loop Optional
        Repeat >1
        1. To identify the particular academic session in which the activity which follows took place

        2. To specify any or all of a date, a time, or a time period

        3. WLD Loop Optional
          Repeat >1
          1. To provide information on a workload task

          2. To identify a party by type of organization, name, and code

            The N1 segment identifies the entity for which the workload task is performed.
          3. To specify quantity information

          4. To specify any or all of a date, a time, or a time period

          5. To specify identifying information

          6. To qualify percent amounts and supply percent amounts

          7. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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