527 Material Due-In and Receipt

Functional Group MD

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Material Due-In and Receipt Transaction Set (527) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide advanced notification of scheduled material receipts, to report receipts, and to inquire about the status of receipt reporting. This transaction set may be used to convey a description of the material, receiving conditions and quantities, necessary contract information, and other logistics information. This transaction set is bi-directional between trading partners.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a material management transaction and transmit identifying numbers and dates

  3. To specify pertinent dates and times

  4. To transmit information in a free-form format, if necessary, for comment or special instruction

  5. LM Loop Optional
    Repeat 50
    1. To transmit standard code list identification information

      The LM loop identifies logistics data common to the entire transaction set.
    2. Code to transmit standard industry codes

  6. N1 Loop Mandatory
    Repeat 20
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies name and or address information common to the entire transaction set.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

Detail

Position
Segment
Name
Max use
  1. LIN Loop Mandatory
    Repeat >1
    1. To specify basic item identification data

    2. To provide information about a contract

      The CS segment identifies data related to material obtained from procurement sources.
    3. To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 segment identifies data related to material obtained from non-procurement sources.
    4. RCD Loop Mandatory
      Repeat >1
      1. To report receiving conditions and specify contested quantities

      2. To specify pertinent dates and times

      3. To specify information related to furnished material, equipment, property, information, and services

      4. To describe the type of demand and the intended use of material

      5. To transmit identifying information as specified by the Reference Identification Qualifier

        The N9 segment identifies shipment identification information.
      6. To indicate the total monetary amount

      7. To transmit information in a free-form format, if necessary, for comment or special instruction

      8. To specify transportation instructions relating to the shipment

      9. LM Loop Optional
        Repeat 25
        1. To transmit standard code list identification information

          The LM loop identifies logistics data unique to each use of the RCD loop.
        2. Code to transmit standard industry codes

      10. CS Loop Optional
        Repeat >1
        1. To provide information about a contract

          The CS loop identifies contract summary, logistics, and packaging data unique to material received from a procurement source.
        2. To specify the physical qualities, packaging, weights, and dimensions relating to the item

        3. To transmit identifying information as specified by the Reference Identification Qualifier

        4. To specify pertinent dates and times

        5. To describe an item in free-form format

        6. LM Loop Optional
          Repeat 25
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      11. N1 Loop Optional
        Repeat 25
        1. To identify a party by type of organization, name, and code

          The N1 loop identifies name and or address information unique to each use of the RCD loop.
        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To identify a person or office to whom communications should be directed

      12. REF Loop Optional
        Repeat >1
        1. To specify identifying information

          The REF loop conveys serial number, lot number and inventory data.
        2. To specify pertinent dates and times

        3. To transmit identifying information as specified by the Reference Identification Qualifier

        4. To identify a party by type of organization, name, and code

        5. LM Loop Optional
          Repeat 50
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      13. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

          The QTY loop stratifies the RCD02 quantity based on unique logistic and receiving location data.
        2. To identify a party by type of organization, name, and code

        3. LM Loop Optional
          Repeat 100
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      14. FA1 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.