568 Contract Payment Management Report

Functional Group D5

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Contract Payment Management Report Transaction Set (568) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the transmission of a management report to provide the details of payments and collections made against funds obligated on contracts, orders, and other services.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

    The BGN segment identifies the transaction set purpose code, a unique number used to identify this transmission, and the date and time of transaction set creation.
  3. To indicate the total monetary amount

    The AMT segment identifies the collected amount and the disbursed amount to the extent that either amount applies to the transaction set.
  4. N1 Loop Optional
    Repeat 10
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies the name and address information for the transmitting and receiving parties.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

      The PER segment identifies the name and communications number of an information point of contact familiar with the details of the contract payment management report.

Detail

Position
Segment
Name
Max use
  1. CS Loop Optional
    Repeat >1
    1. To provide information about a contract

      The CS segment identifies the contract, modification, call, and order number of the procurement instrument, and the voucher number of the payment being reported on in this contract payment management report.
    2. To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 segment identifies the number of the original voucher on which a payment was made if the voucher being reported on in this transmission is a change, correction, or adjustment to that previous voucher.
    3. To specify pertinent dates and times

      The DTM segment identifies the date of the voucher being reported on in this transmission.
    4. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

        The LM loop provides the capability to transmit industry-specific codes from an industry-specific code list.
      2. Code to transmit standard industry codes

        The LQ segment identifies the industry-specific codes.
    5. REF Loop Optional
      Repeat >1
      1. To specify identifying information

        The REF segment identifies a reference number associated with the following appropriation data.
      2. LX Loop Optional
        Repeat >1
        1. To reference a line number in a transaction set

        2. To transmit identifying information as specified by the Reference Identification Qualifier

          The N9 segment identifies a contract line item, exhibit line item, or subclassification of either against which specific data is being reported.
        3. To indicate the total monetary amount

          The AMT segment identifies the gross, net, deducted, or collected amounts and the net variance amount applicable to the line item being reported.
        4. To specify quantity information

          The QTY segment identifies the quantity shipped.
        5. LM Loop Optional
          Repeat 10
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

            The LQ segment identifies industry-specific codes applicable to the line item.
        6. N1 Loop Optional
          Repeat 1
          1. To identify a party by type of organization, name, and code

            The N1 loop identifies address information for a quantity delivered in a specific shipment, to a specific ship-to address.
          2. To specify additional names

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

          5. To transmit identifying information as specified by the Reference Identification Qualifier

            The N9 segment identifies the shipment identification number and suffix number, if one exists, for the shipment which resulted in the voucher action.
      3. FA1 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

  2. BAL Loop Optional
    Repeat >1
    1. To identify the specific monetary balances associated with a particular account

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To specify the earnings, rates and multipliers for this account

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    CTT01 identifies the number of CS segments used in the transaction. If used, CTT02 is the hash total of the values found in monetary amount (AMT02) for each AMT segment at position 100 in table 2. See data element 347 for proper hashing technique.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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