812 Credit/Debit Adjustment

Functional Group CD

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Credit/Debit AdjustmentMandatory
Max 1
To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction
BCD05 indicates whether the net of the detail is a credit or a debit.
0300
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0400
Reference IdentificationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
0500
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
0700
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0800
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
0900
Shipment DetailOptional
Max >1
To indicate shipment details in terms of quantity, weight, and routing instructions related to credit or debit of returned product
SHD is used to indicate shipment detail relative to credit or debit of returned product.
0970
Service, Promotion, Allowance, or Charge InformationOptional
Max 25
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
N1 Loop
Repeat 200
1000
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1200
Address InformationOptional
Max 2
To specify the location of the named party
1300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1400
Reference IdentificationOptional
Max 12
To transmit identifying information as specified by the Reference Identification Qualifier
1500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1520
Monetary AmountOptional
Max 10
To indicate the total monetary amount
LM Loop
Repeat 10
1550
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1560
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
FA1 Loop
Repeat >1
1600
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1700
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
CDD Loop
Repeat >1
1600
Credit/Debit Adjustment DetailMandatory
Max 1
To provide information relative to a line item adjustment
1700
Item IdentificationOptional
Max 1
To specify basic item identification data
1800
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
2000
Reference IdentificationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
2020
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
SAC Loop
Repeat 25
2030
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2040
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
LM Loop
Repeat 10
2050
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2060
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N11 Loop
Repeat >1
2100
Store NumberMandatory
Max 1
To specify store numbers related to specific addresses for deliveries
2200
Monetary AmountOptional
Max 10
To indicate the total monetary amount
2300
Percent AmountsOptional
Max 2
To qualify percent amounts and supply percent amounts
N1 Loop
Repeat >1
2400
NameMandatory
Max 1
To identify a party by type of organization, name, and code
2500
Monetary AmountOptional
Max 10
To indicate the total monetary amount
2600
Percent AmountsOptional
Max 2
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
2640
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2660
Accounting DataMandatory
Max >1
To specify the detailed accounting data
2700
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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