812 Credit/Debit Adjustment

Functional Group CD

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

    BCD05 indicates whether the net of the detail is a credit or a debit.
  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To transmit identifying information as specified by the Reference Identification Qualifier

  5. To identify a person or office to whom administrative communications should be directed

  6. To specify terms of sale

  7. To specify pertinent dates and times

  8. To specify transportation instructions relating to shipment

  9. To indicate shipment details in terms of quantity, weight, and routing instructions related to credit or debit of returned product

    SHD is used to indicate shipment detail relative to credit or debit of returned product.
  10. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

  11. N1 Loop Mandatory
    Repeat 200
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying information as specified by the Reference Identification Qualifier

    6. To identify a person or office to whom administrative communications should be directed

    7. To indicate the total monetary amount

  12. LM Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  13. FA1 Loop Optional
    Repeat >1
    1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
  1. CDD Loop Optional
    Repeat >1
    1. To provide information relative to a line item adjustment

    2. To specify basic item identification data

    3. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    4. To transmit identifying information as specified by the Reference Identification Qualifier

    5. To specify pertinent dates and times

    6. SAC Loop Optional
      Repeat 25
      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify pertinent dates and times

    7. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    8. N11 Loop Optional
      Repeat >1
      1. To specify store numbers related to specific addresses for deliveries

      2. To indicate the total monetary amount

      3. To qualify percent amounts and supply percent amounts

      4. N1 Loop Optional
        Repeat >1
        1. To identify a party by type of organization, name, and code

        2. To indicate the total monetary amount

        3. To qualify percent amounts and supply percent amounts

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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