EDI 812 Credit/Debit Adjustment

Functional Group CD

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying dates and numbers for this transaction set and to indicate the monetary value to the receiver of the transaction

    BCD05 indicates whether the net of the detail is a credit or a debit.
  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  5. To identify a person or office to whom administrative communications should be directed

  6. To specify terms of sale.

  7. To specify pertinent dates and times

  8. To specify transportation instructions relating to shipment

  9. To indicate shipment details in terms of quantity, weight and routing instructions related to credit or debit of returned product

    SHD is used to indicate shipment detail relative to credit or debit of returned product.
  10. To transmit financial accounting data

  11. N1 Loop Mandatory
    Repeat 200
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    6. To identify a person or office to whom administrative communications should be directed

  12. LM Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
  1. CDD Loop Optional
    Repeat >1
    1. To provide information relative to a line item adjustment

    2. To specify basic item identification data.

    3. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    4. To specify allowances, charges or services

    5. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    6. To specify pertinent dates and times

    7. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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