133 Educational Institution Record

Functional Group CW

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Educational Institution Record Transaction Set (133) for use within the context of an Electronic Data Interchange (EDI) environment. The Educational Institution Record conveys descriptive characteristics of postsecondary and elementary/secondary educational institutions. Data contained in this record includes information about institutional location, type, student enrollment, staffing governance, finance, programs, and services at an educational institution.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Educational Record PurposeMandatory
Max 1
To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent
N1 Loop
Repeat >1
0400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0600
Party LocationOptional
Max 2
To specify the location of the named party
0700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0800
Reference InformationOptional
Max >1
To specify identifying information
0900
Communication Contact InformationOptional
Max >1
To specify a communication contact number

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL segment identifies the appropriate hierarchical level: State, District, System, Institution. All levels are optional.
0200
School TypeOptional
Max >1
To specify school type and associated information
0300
Placement CriteriaOptional
Max >1
To provide receiving educational institution or agency with information concerning the placement criteria or status of the student in a program
0400
Reference InformationOptional
Max >1
To specify identifying information
0500
Degree RecordOptional
Max >1
To provide information about an educational institution's academic award
0600
Institutional Staff InformationOptional
Max >1
To provide information about number and type of staff in an institution
0700
Industry Code IdentificationOptional
Max >1
To identify standard industry codes
0800
Educational Fee InformationOptional
Max >1
To specify the type of educational fees assessed at an educational institution
0900
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
N1 Loop
Repeat >1
1000
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 segment identifies the name of the school or institution described in the following detail. The N1 loop provides information about entities which are being reported under the auspices of the reporting institution previously identified at locations 1/0400-1/0700. (e.g., The medical school associated with an institution may have its own state and federal identifiers and provide some separate information. A school district may report as an aggregate with some individual information supplied for specific schools within the district.)
1200
Party LocationOptional
Max 2
To specify the location of the named party
1300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1400
Property LocationOptional
Max >1
To identify a physical property location
1500
Communication Contact InformationOptional
Max >1
To specify a communication contact number
YNQ Loop
Repeat >1
1600
Yes/No QuestionMandatory
Max 1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
The YNQ loop provides reponses to questions about the entity identified in the N1 loop at 2/1000, and related quantity and percent information.
1700
Quantity InformationOptional
Max >1
To specify quantity information
1800
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
FOS Loop
Repeat >1
1900
Field of StudyMandatory
Max 1
To provide information about a course or field of study associated with an academic program
The FOS segment indicates various fields of study offered by the institution.
2000
Degree RecordOptional
Max 1
To provide information about an educational institution's academic award
2100
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
SP Loop
Repeat >1
2200
Special ProgramMandatory
Max 1
To provide the receiving educational institution or agency with information concerning the student's participation in special education programs or other programs and services
2300
Reference InformationOptional
Max >1
To specify identifying information
2400
Individual or Organizational NameOptional
Max >1
To supply the full name of an individual or organizational entity
The NM1 segment identifies persons or other entities associated with the special program offerings.
SLA Loop
Repeat >1
2500
School Accreditation and LicensingMandatory
Max 1
To provide educational institution accreditation, affiliation, and licensing information
2600
Field of StudyOptional
Max >1
To provide information about a course or field of study associated with an academic program
The FOS segment identifies fields of study associated with accreditation or licensing.
2700
Reference InformationOptional
Max >1
To specify identifying information
N1 Loop
Repeat 1
2800
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop provides information about an agency other than those agencies coded in the SLA segment which supplied the accreditation, licensing, or affiliation.
3000
Party LocationOptional
Max 2
To specify the location of the named party
3100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
ENM Loop
Repeat >1
3200
School Enrollment DataMandatory
Max 1
To specify education enrollment information
3300
Field of StudyOptional
Max 1
To provide information about a course or field of study associated with an academic program
3400
Quantity InformationOptional
Max >1
To specify quantity information
3500
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
ATV Loop
Repeat >1
3600
Student Activities and AwardsMandatory
Max 1
To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications
3700
Reference InformationOptional
Max >1
To specify identifying information
3800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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