147 Response to Request for Student Educational Record (Transcript)

Functional Group RZ

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of a Response to Request for Student Educational Record (Transcript) Transaction Set (147) within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to advise the requesting institution regarding when the record will be sent or why it will not be sent.


Max use
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
Request ValidationMandatory
Max 1
To specify the validity of the request and indicate follow-up action authorized
The AAA segment is used to indicate why the requested record is not being sent.
Reference InformationMandatory
Max 10
To specify identifying information
The REF segment contains the student identification numbers. In addition, one occurrence is used to send back the requestor's transaction set reference number.
Max 1
To identify the type or transmission or both of paperwork or supporting information
Note/Special InstructionOptional
Max 15
To transmit information in a free-form format, if necessary, for comment or special instruction
N1 Loop
Repeat 2
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the sending and receiving institutions.
Party LocationOptional
Max 1
To specify the location of the named party
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
IN1 Loop
Repeat 15
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 loop indicates the name of the student.
Individual Name Structure ComponentsMandatory
Max 10
To sequence individual name components for maximum specificity
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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