194 Grant or Assistance Application

Functional Group GT

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Grant or Assistance Application Transaction Set (194) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by organizations submitting applications for grants, cooperative agreements, and other assistance. These applications will typically include project, budget, personnel, descriptive, and other related data.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0400
Lead TimeOptional
Max >1
To specify lead time for availability of products and services
0500
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
N9 Loop
Repeat >1
0600
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
0700
Business Instructions and Reference NumberOptional
Max >1
To specify instructions in this business relationship or a reference number
0800
TextOptional
Max >1
To specify textual data
NM1 Loop
Repeat >1
0900
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
1100
Party LocationOptional
Max 2
To specify the location of the named party
1200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1300
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
1400
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
0200
Quantity InformationOptional
Max >1
To specify quantity information
0300
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
0500
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0600
Period AmountOptional
Max >1
To indicate a quantity, and/or amount for an identified period
0700
Health Care Services DeliveryOptional
Max >1
To specify the delivery pattern of health care services
0800
Property or Entity IdentificationOptional
Max >1
To define the attributes of a property or an entity
0900
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
N9 Loop
Repeat >1
1000
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
1050
Business Instructions and Reference NumberOptional
Max >1
To specify instructions in this business relationship or a reference number
1100
TextOptional
Max >1
To specify textual data
INX Loop
Repeat >1
1300
File InformationMandatory
Max >1
To transmit a fixed-format record or matrix contents
PO1 Loop
Repeat >1
1400
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
1600
TextOptional
Max >1
To specify textual data
PPL Loop
Repeat >1
1700
Price Support DataMandatory
Max 1
To provide information about pricing support
1800
Reference InformationOptional
Max >1
To specify identifying information
PD Loop
Repeat >1
1900
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
2000
Pricing Data DetailOptional
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission
PL Loop
Repeat >1
2100
Proposal Cost LogicMandatory
Max 1
To describe the cost logic used when pricing a particular aspect of a proposal
2200
Reference InformationOptional
Max >1
To specify identifying information
2300
Monetary Amount InformationOptional
Max 1
To indicate the total monetary amount
2400
Percent AmountsOptional
Max 1
To qualify percent amounts and supply percent amounts
2500
Quantity InformationOptional
Max 1
To specify quantity information
2600
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
PD Loop
Repeat >1
2700
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
2800
Specification IdentifierOptional
Max 1
To provide a description of the included specification or technical data items
2900
Reference InformationOptional
Max >1
To specify identifying information
3000
Pricing Data DetailOptional
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission
3100
TextOptional
Max >1
To specify textual data
3200
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
LX Loop
Repeat >1
3300
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
3400
Individual or Organizational NameOptional
Max 1
To supply the full name of an individual or organizational entity
3600
Party LocationOptional
Max 2
To specify the location of the named party
3700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3750
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
3800
Demographic InformationOptional
Max >1
To supply demographic information
3900
Employment PositionOptional
Max 1
To describe employment position
N9 Loop
Repeat >1
4000
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
4050
Business Instructions and Reference NumberOptional
Max >1
To specify instructions in this business relationship or a reference number
4100
TextOptional
Max >1
To specify textual data
DEG Loop
Repeat >1
4200
Degree RecordMandatory
Max 1
To provide information about an educational institution's academic award
4300
Field of StudyOptional
Max >1
To provide information about a course or field of study associated with an academic program
4400
Party IdentificationOptional
Max >1
To identify a party by type of organization, name, and code
K2 Loop
Repeat >1
4500
Administrative MessageMandatory
Max 1
To transmit information in a free-form format for comment or special instruction
4600
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
4700
Individual or Organizational NameOptional
Max >1
To supply the full name of an individual or organizational entity
4800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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