283 Tax or Fee Exemption Certification

Functional Group TE

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Tax or Fee Exemption Certification Transaction Set (283) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be transmitted by buyer to seller to certify as to the tax exempt status of one or more business transactions, and from a seller to a Taxing Authority to verify that proper exemption certification has been obtained for the transaction(s). Exemption certification protects the claim of exemption from various taxes and fees for buyers and sellers.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0400
Reference InformationOptional
Max >1
To specify identifying information
NM1 Loop
Repeat 2
0500
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
This NM1 loop is used to identify the buyer and the seller.
0700
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
0800
Party LocationOptional
Max >1
To specify the location of the named party
0900
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1000
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1100
Reference InformationOptional
Max >1
To specify identifying information
1200
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
1300
Incorporation InformationOptional
Max 1
To provide basic information concerning a corporation
1400
CommodityOptional
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
1500
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
This YNQ segment is used to respond to questions concerning the buyer or the seller.

Detail

Position
Segment
Name
Max use
TXI Loop
Repeat >1
0100
Tax InformationMandatory
Max 1
To specify tax information
0200
Industry Code IdentificationMandatory
Max 1
To identify standard industry codes
This LQ segment contains a code representing the reason for the tax or fee exemption, from an industry maintained code source.
0300
Reference InformationOptional
Max >1
To specify identifying information
0400
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0500
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
0600
Quantity InformationOptional
Max >1
To specify quantity information
0700
Yes/No QuestionOptional
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
This YNQ segment is used to respond to questions concerning the exemption status.
0800
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
LX Loop
Repeat >1
0900
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
Each occurrence of this LX loop identifies a purchase made under this exemption certification.
1000
Product/Item DescriptionOptional
Max 1
To describe a product or process in coded or free-form format
1100
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
1200
Quantity InformationOptional
Max >1
To specify quantity information
1300
Reference InformationOptional
Max >1
To specify identifying information
N1 Loop
Repeat >1
1400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
This N1 loop identifies the site to which the purchase is shipped, or the party on whose behalf the purchase was made. For example, a builder whose purchases are normally not exempt may make an exempt purchase of building materials under contract to an exempt organization such as a church.
1600
Party LocationOptional
Max >1
To specify the location of the named party
1700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1800
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1900
Reference InformationOptional
Max >1
To specify identifying information
PID Loop
Repeat >1
2000
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
2100
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
2200
Quantity InformationOptional
Max >1
To specify quantity information
2300
Reference InformationOptional
Max >1
To specify identifying information
2400
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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