262 Real Estate Information Report

Functional Group ME

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Real Estate Information Report Transaction Set (262) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for the transfer and reporting of real estate information among real estate industry participants.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To uniquely identify a transaction to an application

  4. 1000 Loop Optional
    Repeat 5
    1. To supply the full name of an individual or organizational entity

      The NM1 Loop is used to identify the real estate information provider, recipient, and bill-to information.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

    6. To specify identifying information

      The REF records the real estate information provider's ID and other reference information such as geographic coordinates.

Detail

Position
Segment
Name
Max use
  1. 2000 Loop Mandatory
    Repeat >1
    1. To reference a line number in a transaction set

      Each iteration of the LX loop is used to provide real estate information for the subject property.
    2. To specify a code and the amount or quantity or percentage associated with it

      The AM1 segment records the real estate information service type and report type.
    3. To identify the type or transmission or both of paperwork or supporting information

      The PWK segment records the real estate information type and form information.
    4. To provide a description of the included specification or technical data items

      The SPI identifies and provides category information for any associated binary files such as property photographs, plat maps and floor plans.
    5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      The CUR identifies the country currency used in the transaction. If the segment is not present then the default currency is U.S. Dollars.
    6. 2100 Loop Mandatory
      Repeat >1
      1. To define the attributes of a property or an entity

        The NX1 Loop identifies the property address of the subject property and comparable property sales comparison information.
      2. To define types and values of a geographic location

      3. To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision

        The PDS records legal property identifiers and data sources.
      4. To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property

      5. To provide a description of real estate or general property information

      6. To specify quantity information

        The QTY segment records the number of units, and amount of improvements finished above grade.
      7. To specify identifying information

        The REF segment identifies the mortgage loan number, file number, Federal Housing Administration or Veterans Administration case number, map reference number, geographic coordinates, census tract, and site Federal Emergency Management Administration map information.
      8. To specify any or all of a date, a time, or a time period

        The DTP identifies the tax year for real estate taxes, map date, date of sale, reconciliation date, appraisal date and other real estate information dates.
      9. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

        The YNQ segment indicates the occupancy, property rights, project type, sales or refinancing, neighborhood characteristics, project information for Planned Urban Developments, corner lot, zoning compliance, best use, Federal Emergency Management Administration special flood hazard area, reconciliation appraisal basis information.
      10. To supply information on conditions

      11. To indicate the total monetary amount

        The AMT segment records loan charges and concessions, reconciliation of appraised value, indicated value by sales comparison, indicated value by income, and other real estate amount information.
      12. To qualify percent amounts and supply percent amounts

        The PCT segment records the neighborhood present land use percentage.
      13. To indicate the condition of real estate property and, if applicable, the actions needed to correct damage

      14. 2110 Loop Optional
        Repeat >1
        1. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

        2. To provide information on activity or process

        3. To transmit information in a free-form format, if necessary, for comment or special instruction

      15. 2120 Loop Optional
        Repeat >1
        1. To report information

          The III Loop is used to identify neighborhood boundaries and characteristics, marketability, market condition information, and the property's attributes.
        2. To provide a free-form format that allows the transmission of text information

      16. 2130 Loop Optional
        Repeat >1
        1. To provide housing expense information

          The PEX Loop identifies the ongoing and recurring property expenses, real estate taxes and special assessments.
        2. To specify any or all of a date, a time, or a time period

          The DTP records any dates associated with the property expense.
        3. To report information

          The III records items included or covered by the expense or fee.
      17. 2140 Loop Optional
        Repeat >1
        1. To identify standard industry codes

          The LQ Loop is used to identify the number, type and location of components within the subject property (e.g. lot, building, rooms, garage) including dimensions and attributes.
        2. To specify identifying information

        3. To specify quantity information

        4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

        5. To indicate the total monetary amount

        6. To provide a free-form format that allows the transmission of text information

        7. To specify any or all of a date, a time, or a time period

        8. To provide type and amount of income obtained

        9. To report information

          The III records specific attributes or features of a property area.
      18. 2150 Loop Optional
        Repeat >1
        1. Provides information related to current or historical real estate transactions such as multiple listings, sales and loans

          The RET Loop records both current and historical property transactions such as listings, sales and rentals. Each iteration of the RET Loop represents one real estate transaction.
        2. To specify identifying information

          The REF records transaction identifiers such as Multiple Listing Service.
        3. To specify any or all of a date, a time, or a time period

          The DTP records the real estate transaction dates such as listing date, sales date, expiration date, status dates, closing date, open house date, tour date.
        4. To provide the financial information related to a real estate transaction such as list price, sales price, rent, commissions, fees, sales taxes and closing costs

          The PTF records all financial information associated with the real estate transaction such as list price, sales price, rent, commissions, transfer fees and closing costs. This segment is not used for ongoing property expenses.
        5. To specify quantity information

          The QTY records transaction quantity information such as days on market and book quantities ordered.
        6. To report information

          The III records transaction terms, remarks or miscellaneous information.
        7. 2151 Loop Optional
          Repeat >1
          1. To supply the full name of an individual or organizational entity

            The NM1 Loop records information about each transaction participant (agents, brokers, owners, etc.).
          2. To specify additional names

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

          5. To identify a person or office to whom administrative communications should be directed

          6. To specify identifying information

            The REF records the participant's ID and geographic coordinates.
        8. 2152 Loop Optional
          Repeat >1
          1. To provide specific information about a real estate loan

            The LN2 Loop records specific loan information. Each loop is used for a different loan.
          2. To indicate the total monetary amount

            The AMT specifies the loan amounts such as principal, balance and payments.
          3. To specify any or all of a date, a time, or a time period

            The DTP records the loan dates.
    7. 2200 Loop Optional
      Repeat >1
      1. To provide identification of an individual or entity

        The IN1 Loop is used to identify lender or client, real estate information company, appraiser, supervisory appraiser information, local schools, fire districts, etc.
      2. To sequence individual name components for maximum specificity

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom administrative communications should be directed

      6. To specify any or all of a date, a time, or a time period

      7. To specify identifying information

      8. 2210 Loop Optional
        Repeat 10
        1. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

          The YNQ Loop is used to record certifications and changes made to the definition of market value, statement of limiting conditions, and appraiser certification.
        2. To specify identifying information

        3. To specify any or all of a date, a time, or a time period

        4. 2211 Loop Optional
          Repeat 50
          1. To report information

          2. To provide a free-form format that allows the transmission of text information

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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