262 Real Estate Information Report

Functional Group ME

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Real Estate Information Report Transaction Set (262) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for the transfer and reporting of real estate information among real estate industry participants.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0250
TraceOptional
Max 1
To uniquely identify a transaction to an application
1000 Loop
Repeat 5
0300
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
The NM1 Loop is used to identify the real estate information provider, recipient, and bill-to information.
0500
Party LocationOptional
Max 2
To specify the location of the named party
0600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0700
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
0800
Reference InformationOptional
Max >1
To specify identifying information
The REF records the real estate information provider's ID and other reference information such as geographic coordinates.

Detail

Position
Segment
Name
Max use
2000 Loop
Repeat >1
0100
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
Each iteration of the LX loop is used to provide real estate information for the subject property.
0150
Informational ValuesOptional
Max >1
To specify a code and the amount or quantity or percentage associated with it
The AM1 segment records the real estate information service type and report type.
0160
PaperworkOptional
Max 5
To identify the type or transmission or both of paperwork or supporting information
The PWK segment records the real estate information type and form information.
0170
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
The SPI identifies and provides category information for any associated binary files such as property photographs, plat maps and floor plans.
0180
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The CUR identifies the country currency used in the transaction. If the segment is not present then the default currency is U.S. Dollars.
2100 Loop
Repeat >1
0280
Property or Entity IdentificationMandatory
Max 1
To define the attributes of a property or an entity
The NX1 Loop identifies the property address of the subject property and comparable property sales comparison information.
0300
Location ID ComponentMandatory
Max >1
To define types and values of a geographic location
0500
Property Description/Legal DescriptionOptional
Max >1
To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision
The PDS records legal property identifiers and data sources.
0600
Property Metes and Bounds DescriptionOptional
Max >1
To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property
0650
Real Estate Property InformationOptional
Max 1
To provide a description of real estate or general property information
0700
Quantity InformationOptional
Max 25
To specify quantity information
The QTY segment records the number of units, and amount of improvements finished above grade.
0800
Reference InformationOptional
Max 30
To specify identifying information
The REF segment identifies the mortgage loan number, file number, Federal Housing Administration or Veterans Administration case number, map reference number, geographic coordinates, census tract, and site Federal Emergency Management Administration map information.
0900
Date or Time or PeriodOptional
Max 6
To specify any or all of a date, a time, or a time period
The DTP identifies the tax year for real estate taxes, map date, date of sale, reconciliation date, appraisal date and other real estate information dates.
1000
Yes/No QuestionOptional
Max 43
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
The YNQ segment indicates the occupancy, property rights, project type, sales or refinancing, neighborhood characteristics, project information for Planned Urban Developments, corner lot, zoning compliance, best use, Federal Emergency Management Administration special flood hazard area, reconciliation appraisal basis information.
1050
Conditions IndicatorOptional
Max 10
To supply information on conditions
1100
Monetary Amount InformationOptional
Max 10
To indicate the total monetary amount
The AMT segment records loan charges and concessions, reconciliation of appraised value, indicated value by sales comparison, indicated value by income, and other real estate amount information.
1200
Percent AmountsOptional
Max 8
To qualify percent amounts and supply percent amounts
The PCT segment records the neighborhood present land use percentage.
1250
Real Estate ConditionOptional
Max 1
To indicate the condition of real estate property and, if applicable, the actions needed to correct damage
2110 Loop
Repeat >1
1260
MeasurementsMandatory
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1270
Activity or Process InformationOptional
Max 1
To provide information on activity or process
1280
Note/Special InstructionOptional
Max 4
To transmit information in a free-form format, if necessary, for comment or special instruction
2120 Loop
Repeat >1
1300
InformationMandatory
Max 1
To report information
The III Loop is used to identify neighborhood boundaries and characteristics, marketability, market condition information, and the property's attributes.
1400
Message TextOptional
Max 10
To provide a free-form format that allows the transmission of text information
2130 Loop
Repeat >1
1420
Property or Housing ExpenseMandatory
Max 1
To provide housing expense information
The PEX Loop identifies the ongoing and recurring property expenses, real estate taxes and special assessments.
1440
Date or Time or PeriodOptional
Max 1
To specify any or all of a date, a time, or a time period
The DTP records any dates associated with the property expense.
1460
InformationOptional
Max >1
To report information
The III records items included or covered by the expense or fee.
2140 Loop
Repeat >1
1500
Industry Code IdentificationMandatory
Max 1
To identify standard industry codes
The LQ Loop is used to identify the number, type and location of components within the subject property (e.g. lot, building, rooms, garage) including dimensions and attributes.
1600
Reference InformationOptional
Max 1
To specify identifying information
1700
Quantity InformationOptional
Max 10
To specify quantity information
1750
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1800
Monetary Amount InformationOptional
Max 7
To indicate the total monetary amount
1900
Message TextOptional
Max 3
To provide a free-form format that allows the transmission of text information
1950
Date or Time or PeriodOptional
Max 2
To specify any or all of a date, a time, or a time period
1970
IncomeOptional
Max 4
To provide type and amount of income obtained
1980
InformationOptional
Max >1
To report information
The III records specific attributes or features of a property area.
2150 Loop
Repeat >1
2000
Real Estate TransactionMandatory
Max 1
Provides information related to current or historical real estate transactions such as multiple listings, sales and loans
The RET Loop records both current and historical property transactions such as listings, sales and rentals. Each iteration of the RET Loop represents one real estate transaction.
2100
Reference InformationOptional
Max >1
To specify identifying information
The REF records transaction identifiers such as Multiple Listing Service.
2200
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
The DTP records the real estate transaction dates such as listing date, sales date, expiration date, status dates, closing date, open house date, tour date.
2300
Property Transaction FinancialsOptional
Max >1
To provide the financial information related to a real estate transaction such as list price, sales price, rent, commissions, fees, sales taxes and closing costs
The PTF records all financial information associated with the real estate transaction such as list price, sales price, rent, commissions, transfer fees and closing costs. This segment is not used for ongoing property expenses.
2400
Quantity InformationOptional
Max >1
To specify quantity information
The QTY records transaction quantity information such as days on market and book quantities ordered.
2500
InformationOptional
Max >1
To report information
The III records transaction terms, remarks or miscellaneous information.
2151 Loop
Repeat >1
2600
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
The NM1 Loop records information about each transaction participant (agents, brokers, owners, etc.).
2800
Party LocationOptional
Max 2
To specify the location of the named party
2900
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3000
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
3100
Reference InformationOptional
Max >1
To specify identifying information
The REF records the participant's ID and geographic coordinates.
2152 Loop
Repeat >1
3200
Existing Real Estate Loan Specific DataMandatory
Max 1
To provide specific information about a real estate loan
The LN2 Loop records specific loan information. Each loop is used for a different loan.
3300
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
The AMT specifies the loan amounts such as principal, balance and payments.
3400
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
The DTP records the loan dates.
2200 Loop
Repeat >1
3500
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 Loop is used to identify lender or client, real estate information company, appraiser, supervisory appraiser information, local schools, fire districts, etc.
3600
Individual Name Structure ComponentsMandatory
Max 10
To sequence individual name components for maximum specificity
3700
Party LocationOptional
Max 2
To specify the location of the named party
3800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3900
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
4000
Date or Time or PeriodOptional
Max 2
To specify any or all of a date, a time, or a time period
4050
Reference InformationOptional
Max >1
To specify identifying information
2210 Loop
Repeat 10
4100
Yes/No QuestionMandatory
Max 1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
The YNQ Loop is used to record certifications and changes made to the definition of market value, statement of limiting conditions, and appraiser certification.
4200
Reference InformationMandatory
Max 1
To specify identifying information
4300
Date or Time or PeriodOptional
Max 2
To specify any or all of a date, a time, or a time period
2211 Loop
Repeat 50
4500
Message TextOptional
Max 10
To provide a free-form format that allows the transmission of text information
4600
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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