X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ZZ = test qualifier
01 = prod qualifier
- 01
- Duns (Dun & Bradstreet)
Production for ACE
- ZZ
- Mutually Defined
Test for ACE
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Prod ID: 006928311
Test ID: 7089906600
7089906600
006928311
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Prod ID: 006928311
Test ID: 7089906600
7089906600
006928311
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
CREDIT AUTHORIZATION NUMBER DROP SHIP ONLY
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- DI
- Debit Invoice
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
F REF01 = "IA" USE THE ACE VENDOR #.
Name
To identify a party by type of organization, name, and code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- DC
- Distribution Center Number
- SN
- Store Number
Code which identifies a specific location
F N405 = "SN" USE THE SHIP TO STORE #. THE STORE NUMBER CAN BE FOUND IN THE "ACE STORE LIST BY STATE & CITY BOOK".
DO NOT PREFIX THE STORE NUMBER WITH THE DUNS NUMBER.
IF N405 = "DC" USE THE LOCATION ID OF RSC/DC (RETAIL SUPT CTR/DIST CTR). THIS LOCATION ID CAN BE FOUND IN N104 OF THE EDI PO OR ON PAGE 3-2 OF THE GUIDE. LOCATION ID = ACE DUNS + RSC/DC 4 DIGIT CODE.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 14
- Previously agreed upon
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
PERCENT OF GROSS AMOUNT THAT CAN BE DEDUCTED IF INVOICE IS PAYED BY DUE DATE. DO NOT USE DECIMAL POINTS FOR %.
Date payment is due if discount is to be earned expressed in format CCYYMMDD
DATE PAYMENT IS DUE, IF DISCOUNT IS TO BE REALIZED.
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
DATE TOTAL GROSS INVOICE IS DUE.
Number of days until total invoice amount is due (discount not applicable)
Total amount of terms discount
DISCOUNT REFLECTED AS $ AMOUNT.
Date/Time Reference
To specify pertinent dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
WE REQUEST ALL THREE PRODUCT/SERVICE ID (IT107, IT109 AND IT111 PER LINE ITEM(IT1).
UPC IS MANDATORY. THESE IDENTIFIERS MAY BE IN ANY ORDER, BUT MUST BE PROCEEDED
WITH THE PRODUCT/SERVICE QUALIFIER SHOWN IN THE FORMATS. "UP" PRODUCT ID IS CHANGED TO "UK" TO FACILITATE GLOBAL COMMERCE. THE 12-DIGIT UPC IS EXPANDED TO 14-DIGIT
** FOR RSC PO'S - REQUESTED TO SEND BACK THE PO LINE NUMBER OF ITEM IN THE IT101
** IT104 - EACH PRICE - YOU NEED TO RETURN THE SAME PRICE YOU RECEIVED ON THE PURCHASE ORDER ** FOR RSC PO'S - ALL THREE IDENTIFIERS ARE SENT ON PO'S - YOU ARE REQUESTED TO SEND ALL BACK
** FOR DROP SHIP INVOICES - YOU NEED TO SEND BACK YOUR VENDOR REF # AND UPC
** NEGATIVE SIGN/CHARACTER IS NOT ALLOWED IN THE IT102
IF A DEDUCTION IS NEEDED - YOU CAN ONLY USE THE NEGATIVE SIGN IN THE IT104
** NEGATIVE SIGN/CHARACTER CANNOT BE USED IN ANY OTHER SEGMENT
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Net "Each" price
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
WE REQUEST ALL THREE PRODUCT/SERVICE ID (IT107, IT109 AND IT111 PER LINE ITEM(IT1).
UPC IS MANDATORY. THESE IDENTIFIERS MAY BE IN ANY ORDER, BUT MUST BE PROCEEDED
WITH THE PRODUCT/SERVICE QUALIFIER SHOWN IN THE FORMATS. "UP" PRODUCT ID IS CHANGED TO "UK" TO FACILITATE GLOBAL COMMERCE. THE 12-DIGIT UPC IS EXPANDED TO 14-DIGIT
- IN
- Buyer's Item Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Additional Item Data
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
Numeric value of variance between ordered and shipped quantities
Quantity on backorder
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Product description
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
GROSS TOTAL DUE, INCLUDING FREIGHT CHARGES AND ALLOW ANCES. DO NOT USE DECIMAL POINT.
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Carrier Detail
To specify transportation details for the transaction
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier name
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the agency assigning the code values
NOTE: ACE ACCEPTS ALL STANDARD CODES, BUT TREATS THEM AS A MISC CHARGE OR ALLOWANCE.
- FA
- Freight allowance
- FC
- Freight charge
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
TOTAL NUMBER OF INVOICE LINES I.E. SUM OF IT1 OCCURENCES.
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
TOTAL EACHES INVOICED I.E. SUM OF IT102 CONTENTS.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- ZZ
- Mutually Defined
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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