Aldi
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Invoice
  • Specification
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X12 810 Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Aldi sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIG
0200
Beginning Segment for Invoice
Max use 1
Required
NTE
0300
Note/Special Instruction Cash Accounting (Hungary)
Max use 1
Optional
NTE
0300
Note/Special Instruction Intra Community Trade
Max use 100
Optional
NTE
0300
Note/Special Instruction Reverse Charge
Max use 1
Optional
NTE
0300
Note/Special Instruction Trinagular Trade
Max use 1
Optional
CUR
0400
Currency
Max use 1
Required
REF
0500
Reference Information EDI Contract Number
Max use 1
Optional
REF
0500
Reference Information Original Invoice Number
Max use 12
Optional
N1 Loop Buyer
N1 Loop Ship From
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
0200
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Usage notes

Example: BIG2014120870440815***VJ0!

Example
BIG-01
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BIG01 is the invoice issue date.
Usage notes

Invoice Date expressed as CCYYMMDD

BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Usage notes

70440815 Invoice Number max field lengh 22 (max field length for AT, HU, CH, IT = 17)

BIG-07
640
Transaction Type Code
Required
Identifier (ID)

Code specifying the type of transaction

  • BIG07 is used only to further define the type of invoice when needed.
CO
Corrected
CR
Credit Note

(all amounts with a minus sign)

VJ
Commercial Invoice
BIG-09
306
Action Code
Optional
Identifier (ID)

Code indicating type of action

0
Authorize
O
Test

(= Invoice Copy, legal document in Parallelphase is the Paper Invoice)

NTE
0300
Heading > NTE

Note/Special Instruction Cash Accounting (Hungary)

OptionalMax use 1

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

To transmit coded Text Information (for Tax purposes in Europe).

Example: NTEREGCAA!

Example
Variants (all may be used)
NTENote/Special Instruction Intra Community TradeNTENote/Special Instruction Reverse ChargeNTENote/Special Instruction Trinagular Trade
NTE-01
363
Note Reference Code
Required
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Here Regulary Information (tax purposes in Europe).

NTE-02
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

CAA
Cash Accounting (Hungary)
NTE
0300
Heading > NTE

Note/Special Instruction Intra Community Trade

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

To transmit coded Text Information (for Tax purposes in Europe).

Example: NTEREGIGL!

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Here Regulary Information (tax purposes in Europe).

NTE-02
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

IGL
Intra Community Trade
NTE
0300
Heading > NTE

Note/Special Instruction Reverse Charge

OptionalMax use 1

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

To transmit coded Text Information (for Tax purposes in Europe).

Example: NTEREGLES!

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Here Regulary Information (tax purposes in Europe).

NTE-02
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

LES
Reverse Charge
NTE
0300
Heading > NTE

Note/Special Instruction Trinagular Trade

OptionalMax use 1

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

To transmit coded Text Information (for Tax purposes in Europe).

Example: NTEREGTRT!

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Here Regulary Information (tax purposes in Europe).

NTE-02
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

TRT
Trinagular Trade
CUR
0400
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

Example: CURSEUSD!

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Selling Party

CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar

(Serves as the default currency for all monetary figures in the invoice) ISO 4217 three alpha

REF
0500
Heading > REF

Reference Information EDI Contract Number

OptionalMax use 1

To specify identifying information

Usage notes

Example: REFCTUS-00345!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CT
EDI Contract Number

(Contract Number = 0 during Parallelphase)

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

EDI Contract Number = US-00345 (during Parallelphase = 0)

REF
0500
Heading > REF

Reference Information Original Invoice Number

OptionalMax use 12

To specify identifying information

Usage notes

Example: REFOI70440810!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

OI
Original Invoice Number

(for corrected Invoice and Credit Note)

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

70440810 Original INVOICE Number

N1 Loop Buyer
RequiredMax >1
Variants (all may be used)
N1 Loop Ship FromN1 Loop Supplier
N1
0700
Heading > N1 Loop Buyer > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Example: N1BYALDI REGIONUL0041498000226!

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buyer

(ALDI Region)

N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
UL
Global Location Number (GLN)
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
0900
Heading > N1 Loop Buyer > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Usage notes

Example: N3*ALDI STREET 1!

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Use for the street name of the named address.

N4
1000
Heading > N1 Loop Buyer > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

Example: N4ALDI CITY**15238US!

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Zip Code

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Country Code (ISO 3166 two alpha code)

REF
1100
Heading > N1 Loop Buyer > REF

Reference Information Fiscal Number (Europe)

OptionalMax use 1

To specify identifying information

Usage notes

Example: REF6112/456/789!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

61
Fiscal Number (Europe)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
1100
Heading > N1 Loop Buyer > REF

Reference Information Value-Added Tax Registration Number (Europe)

OptionalMax use 12

To specify identifying information

Usage notes

Example: REFVXDE-1234567!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

VX
Value-Added Tax Registration Number (Europe)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop Buyer end
N1 Loop Ship From
OptionalMax 1
Variants (all may be used)
N1 Loop BuyerN1 Loop Supplier
N1
0700
Heading > N1 Loop Ship From > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Example: N1SFPICK-UP WHUL2201234567897!

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From

(here Pick-Up address (mandatory for Triangular Trade, Europe)

N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
UL
Global Location Number (GLN)
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
0900
Heading > N1 Loop Ship From > N3

Party Location

OptionalMax use 2

To specify the location of the named party

Usage notes

Example: N3*PICK-UP STREET 1!

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Use for the street name of the Address.

N4
1000
Heading > N1 Loop Ship From > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

To specify the geographic place of the named party Country Code mandatory in case of Triangular Trade.

Example: N4ALDI CITY**15238US!

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Zip Code

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Country Code (ISO 3166 two alpha code)

N1 Loop Ship From end
N1 Loop Supplier
RequiredMax 1
Variants (all may be used)
N1 Loop BuyerN1 Loop Ship From
N1
0700
Heading > N1 Loop Supplier > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Example: N1SUSUPPLIER NAMEUL2201234567897!

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SU
Supplier
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
UL
Global Location Number (GLN)
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
0900
Heading > N1 Loop Supplier > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Usage notes

Example: N3*SUPPLIER STREET 1!

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Use for the street name of the Address.

N4
1000
Heading > N1 Loop Supplier > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

Example: N4SUPPLIER CITY**15239US!

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Zip Code

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Country Code (ISO 3166 two alpha code)

REF
1100
Heading > N1 Loop Supplier > REF

Reference Information Fiscal Number (Europe)

OptionalMax use 1

To specify identifying information

Usage notes

Example: REF6112/456/789!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

61
Fiscal Number (Europe)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
1100
Heading > N1 Loop Supplier > REF

Reference Information Representative Identification Number

OptionalMax use 1

To specify identifying information

Usage notes

Example: REF7R4049928400587!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

7R
Representative Identification Number

(use for Global Gap Number, Europe not relevant for US companies)

REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
1100
Heading > N1 Loop Supplier > REF

Reference Information Third-party Organization

OptionalMax use 1

To specify identifying information

Usage notes

Example: REF8C4049928400587!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

8C
Third-party Organization

(Use for Organic Certification Number, Europe, not relevant for US companies)

REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
1100
Heading > N1 Loop Supplier > REF

Reference Information Value-Added Tax Registration Number (Europe)

OptionalMax use 12

To specify identifying information

Usage notes

Example: REFVXDE-1234567!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

VX
Value-Added Tax Registration Number (Europe)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
1200
Heading > N1 Loop Supplier > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Example: PERADMARK CARTERTE+1 (480) 123456789!

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
Min 2Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

N1 Loop Supplier end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Example: ITD01310.002015010830201501083040.00******AF!

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
22
Cash Discount Terms Apply
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

10.00% (Terms Discount Percent) 2 decimal places

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

20150108 (Discount Due Date, ITD.336 = 22)

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

30 (Terms Discount Days Due)

ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

20150108 ( Terms Net Due Date, ITD.336 = 1)

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10

Total amount of terms discount

Usage notes

40.00 USD (Terms Discount Amount)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

ITD-14
107
Payment Method Type Code
Required
Identifier (ID)

Code identifying type of payment procedures

AF
Special Account

(Discount Calculation fom net = price
including Charges and Allowances)

P
Previously Charged

(Discount Calculation from gross = price excluding Charges and Allowances)

N9 Loop
OptionalMax >1
N9
2400
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Example: N9*00!

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

MSG
2500
Heading > N9 Loop > MSG

Message Text

RequiredMax use 10

To provide a free-form format that allows the transmission of text information

Usage notes

Example: MSG*X!

Example
MSG-01
933
Free-form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop end
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
0100
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

Example: IT1110.000CT38.0000NCIN19783B8555555CH*US!

Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the line item identification.
Usage notes

Invoice Line Item Number

IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 15

Number of units invoiced (supplier units)

Usage notes

10.000 (Quantity Invoiced) (3 digits behind the decimal point)

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
CT
Carton
KG
Kilogram
PC
Piece
PN
Pounds Net
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

38.0000 unit price gros (4 digits behind the decimal point)

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

NC
No Charge

(gros price excluding charges and allowances)

IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN
Buyer's Item Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

1234567 (ALDI Product Code up to 7 digits)

IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

B8
Batch Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

555555 (Batch Number)

IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CH
Country of Origin Code
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

US = Country Code (ISO 3166 two alpha code)

TXI
0400
Detail > IT1 Loop > TXI

Tax Information

OptionalMax use >1

To specify tax information

Usage notes

Example: TXIVA0.000.00**0!

Example
At least one of Monetary Amount (TXI-02), Percentage as Decimal (TXI-03) or Tax Exempt Code (TXI-06) is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

VA
Value Added Tax
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

0.00 Tax Amount (2 digits behind the decimal point)

TXI-03
954
Percentage as Decimal
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)

  • TXI03 is the tax percent expressed as a decimal.
Usage notes

0.00 = percentage (2 digits behind the decimal point)

TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)

Code identifying exemption status from sales and use tax

0
Exempt (For Export)

(e.g. for Export, in Europe for TRT, LES, IGL)

2
No (Not Tax Exempt)
C
Not Taxable
CTP
0500
Detail > IT1 Loop > CTP

Pricing Information

RequiredMax use 25

To specify pricing information

Usage notes

Example: CTPNET40.000010.000PC400.00!

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

NET
Net Item Price

(including charges and allowances, excluding vat)

CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

40.0000 (net price including charges and allowances) (4 digits behind the decimal point)

CTP-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity Invoiced (equal Quantity Invoiced from IT1.358) (3 digits behind the decimal point)

CTP-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
CT
Carton
KG
Kilogram
PC
Piece
PN
Pounds Net
CTP-08
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • CTP08 is the rebate amount.
Usage notes

400.00 ( Line Item Amount (Unit Net Price * Quantity Invoiced) (2 digits behind the decimal point)

PID Loop
RequiredMax >1
PID
0600
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

Example: PIDF***JUICE!

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

JUICE (Product Description)

PID Loop end
REF
1200
Detail > IT1 Loop > REF

Reference Information Delivery Order Number

OptionalMax use 1

To specify identifying information

Usage notes

Example: REFDO2014-DL12345!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DO
Delivery Order Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

2014-DL12345 (Delivery Order Number)

REF
1200
Detail > IT1 Loop > REF

Reference Information Purchase Order Number

RequiredMax use >1

To specify identifying information

Usage notes

Example: REFPO59665!

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

59665 (Purchase Order Number) or 596651 (6 digits, in case of special buys the PO Number is equal the Contract Number)

DTM
1500
Detail > IT1 Loop > DTM

Date/Time Reference Delivery Start

OptionalMax use 1

To specify pertinent dates and times

Usage notes

Example: DTM37520141205*1139!

Example
Variants (all may be used)
DTMDate/Time Reference Purchase Order
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

375
Delivery Start

(Date of Delivery Order)

DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

20141207 (Delivery Order Date)

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM
1500
Detail > IT1 Loop > DTM

Date/Time Reference Purchase Order

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Example: DTM00420141205*1139!

Example
Variants (all may be used)
DTMDate/Time Reference Delivery Start
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

004
Purchase Order
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

SAC Loop
OptionalMax >1
SAC
1800
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Example: SACCZZZZ2.0000PC*****FREIGHT CHARGE!

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

ZZZZ
Mutually Defined
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Usage notes

4 decimal places

2.0000 Allowances or Charges per Unit (PC, CA (CT) KG or PN)

SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PC
Piece

Unit for Measurement Code, should be equal CTP. C001

SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Freight Charge (= free-form description of charge/allowance)

SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
0100
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Usage notes

Example: TDS400.00400.00360.0040.00!

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Usage notes

400.00 (TDS01 = Total Amount of invoice (including charges, less allowances) before terms discount) 2 decimal places

TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS02 indicates the amount upon which the terms discount amount is calculated.
  • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Usage notes

400.00 (TDS02 indicates the amount upon which the terms discount amount is calculated) 2 decimal places

TDS-03
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Usage notes

360.00 (TDS03 is the amount of invoice due if paid by terms discount due date, total invoice amount less cash discount) 2 decimal places

Mandatory if terms discount is calculated

TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS04 indicates the total amount of terms discount.
Usage notes

40.00 (TDS04 is the total amount of terms discount) 2 decimal places

TXI
0200
Summary > TXI

Tax Information

OptionalMax use >1

To specify tax information

Usage notes

Example: TXIVA0.000.00**0!

Example
At least one of Monetary Amount (TXI-02), Percentage as Decimal (TXI-03) or Tax Exempt Code (TXI-06) is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

VA
Value Added Tax
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percentage as Decimal
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)

  • TXI03 is the tax percent expressed as a decimal.
Usage notes

0.00 = percentage (2 digits behind the decimal point) If Tax is not relevant set tax rate 0.00

TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)

Code identifying exemption status from sales and use tax

0
Exempt (For Export)

(e.g. for Export, in Europe for TRT, LES, IGL)

2
No (Not Tax Exempt)
C
Not Taxable
AMT
0350
Summary > AMT

Monetary Amount Information Line Item Total

OptionalMax use >1

To indicate the total monetary amount

Usage notes

Example: AMT1400.00!

Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

1
Line Item Total

per vat rate

AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

Usage notes

400.00 (Total line item amount of vat rate)

AMT
0350
Summary > AMT

Monetary Amount Information Total Tax

OptionalMax use 1

To indicate the total monetary amount

Usage notes

Example: AMTT0.00!

Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

T
Total Tax

amount per vat rate

AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

Usage notes

0.00 (Total tax amount of vat rate)

CTT
0700
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Usage notes

Example: CTT*1!

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

1 = Number of Line Items

SE
0800
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Aldi sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0020*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*002035*000000001*X*005010~
ST*810*137638~
BIG*20231102*31431*****VJ**0~
CUR*SE*USD~
N1*BY*Royal Palm Beach, FL*UL*0041498000431~
N3*1171 N. State Road 7~
N4*Royal Palm Beach*FL*33411*USA~
N1*SU*Performance Produce LLC.*1*7939385930001~
N3*1113 Lexington Ave. PO Box 1656~
N4*Salisbury*NC*28145*USA~
N1*SF*Performance Produce LLC.~
N3*12707 NW 42 Ave~
N4*Opa-Locka*FL*33054*USA~
ITD*01*3****20231123*21*****PACA PROMPT**AF~
IT1**150.000*CA*37.7500*NC*IN*51058~
CTP**NET*37.7500*150.000*CA***5662.5~
PID*F****Potatoes Medley BiteSize 24 oz~
REF*PO*232749~
IT1**260.000*CA*49.4000*NC*IN*52684~
CTP**NET*49.4000*260.000*CA***12844.00~
PID*F****Potatoes Yellow BiteSize 24 oz~
REF*PO*232749~
IT1**215.000*CA*29.5000*NC*IN*702143~
CTP**NET*29.5000*215.000*CA***6342.5~
PID*F****Potatoes Yellow Organic 24 oz~
REF*PO*232749~
IT1**55.000*CA*55.2500*NC*IN*710285~
CTP**NET*55.2500*55.000*CA***3038.75~
PID*F****Ruby Nibbles 16 oz~
REF*PO*232749~
TDS*2788775~
CTT*4~
SE*32*137638~
GE*1*000000001~
IEA*1*000000001~

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0021*^*00501*000000001*0*T*>!
GS*IN*SENDERGS*RECEIVERGS*20231117*002113*000000001*X*005010!
ST*810*00001!
BIG*20141208*70440815*****VJ**0!
NTE*REG*IGL!
NTE*REG*LES!
NTE*REG*TRT!
NTE*REG*CAA!
CUR*SE*USD!
REF*OI*70440810!
REF*CT*US-00345!
N1*BY*ALDI REGION*UL*0041498000226!
N3*ALDI STREET 1!
N4*ALDI CITY**15238*US!
REF*VX*DE-1234567!
REF*61*12/456/789!
N1*SU*SUPPLIER NAME*UL*2201234567897!
N3*SUPPLIER STREET 1!
N4*SUPPLIER CITY**15239*US!
REF*VX*DE-1234567!
REF*61*12/456/789!
REF*7R*4049928400587!
REF*8C*4049928400587!
PER*AD*MARK CARTER*TE*+1 (480) 123456789!
N1*SF*PICK-UP WH*UL*2201234567897!
N3*PICK-UP STREET 1!
N4*ALDI CITY**15238*US!
ITD*01*3*10.00*20150108*30*20150108*30*40******AF!
N9*00!
MSG*X!
IT1*1*10.000*CT*38.0000*NC*IN*19783*B8*555555*CH*US!
TXI*VA*0.00*0.00***0!
CTP**NET*40.0000*10.000*PC***400.00!
PID*F****JUICE!
REF*PO*59665!
REF*DO*2014-DL12345!
DTM*004*20141205*1139!
DTM*375*20141205*1139!
SAC*C*ZZZZ***2****PC******FREIGHT CHARGE!
TDS*400*400*360*40!
TXI*VA*0.00*0.00***0!
AMT*1*400.00!
AMT*T*0.00!
CTT*1!
SE*43*00001!
GE*1*000000001!
IEA*1*000000001!

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.